Finance And Accounts Manager
Boom Construction Co
مجموع سنوات الخبرة :11 years, 8 أشهر
Supervise the day-to-day accounting activities of the section and ensure the relevant accounting policies, procedures and standards are understood and adhered to by all.
Maintain and update book of accounts, establish chart of accounts and generate periodic reports to ensure proper documentation.
Ensure proper and routine accounting entries, bank reconciliation statements and bank account transactions to prevent any errors in the entries and the books.
Review the accounts prepared and maintained by the staff in order to ensure quality, accuracy and compliance with chart of accounts.
Enforce provision of adequate supporting documents for every transaction to certify accounting reports.
Maintain and update fixed assets register on regular basis.
Prepare daily work plans and schedules, give assignments to staff and review work in progress.
• Supervising of Six Staffs at Accounts Department.
• Prepares and records asset, liability, revenues and expenses entries by compiling and analyzing account information.
• Summarizes financial status by collecting information, preparing balance sheet, profit and loss and other statements.
• Analyze financial statements for discrepancies and other issues that should be brought to the Management.
• Secure and update financial data in databases to ensure that information will be accurate and immediately available when needed.
• Reconcile account balances, bank statements, maintaining general ledger and preparing month end/year end procedures.
• Conduct monthly and quarterly account reconciliations to ensure accurate reporting to Management.
• Accounts Payable, includes processing invoices, following up with vendors and resolving discrepancies in a timely manner.
• Accounts Receivable, including processing payments, producing statement of accounts, collections on overdue accounts and account reconciliation when required.
• Follow up with Suppliers about their payments, and make sure the payments are being done as per the company cash flow.
• Protects company’s value by keeping information confidential.
• Coordinate with operations team regarding potential projects existing projects with financial matter.
• Coordinate with customer and vendors for payment schedule and follow up
• Review and recommend and handle accounting systems and procedures.
• Responsible for day to day finance and accounts operations.
• Plan and oversee the auditing process.
• Complete and submit audit report on time.
• Compute taxes and prepare tax returns ensuring compliance with payment, reporting and other tax requirement.
• Determine financial status by comparing and analyzing actual results with plan and forecast.
• Meet with clients, suppliers and contractors as required.
• Handle Payroll Accounts includes Monthly Salaries Calculation & Transfer through WPS.
• Handle Employees Related Accounts such as Leave Salaries & EOS Calculations.
• Deal with Banks about The Provided Facilities and using their features Such as Trust Receipts, PPC Discounting.
• Prepare banks transactions, especially bank guarantees, and doing related refunds on timely manner.
Ensure that all AP Invoices are booked, verified and processed within 2 working days from the date of receipt of invoice
• Manage and expedite issues related to key suppliers
• Ensure that all Vendor / Location queries are answered in 2 working days
• Review and manage Supplier database. Ensure master database updated to current levels
• Ensure that all Major Suppliers are reconciled once a month and other Vendors once a quarter
• GL v/s Subsystem report reconciliations (AP-GL) and resolution of all items causing difference by following month
• Reconcile & prepare open item listing for Supplier payables accounts
• Managing & training the new of AP accountants, bring in new ideas to improve process and put controls over supplier complaints.
• Interact with internal & external auditors & provide them with the supporting documents.
• Coordination with Treasury department for forecasting and funding
• Key accounts (Accts Payable, Cash Book) on a monthly basis and timely clearance of outstanding issues.
• Timely settlement of payments, accuracy in recording transactions.
• Ensure confidentiality of all correspondence & documentation.
• Responsible for running the day-to-day operations of the accounts department.
• To manage monthly general ledger closing, preparation and review of accruals and journal entries for the business and ensuring consolidated of all financials.
• Making necessary adjusted entries.
• Making monthly amortization for all prepayments.
• Verification of bank & Supplier & customer reconciliation statement
• Making intercompany transactions between the group companies & monthly reconciliation.
• Maintaining fixed asset schedules (asset addition, retirement, CIP, posting & depreciation)
• Actual Vs. Budget costs analysis monthly report provided to all of the department managers with comments for the variances.
• reviewing & paying of monthly payroll by checking all the payroll elements like (new joiners, deductions, increments, allowances, change in payroll master, etc.)
• Monthly reconciliations for all GL accounts related to AP sections.
• Reviewing customer credit application documents & profile.
• Prepare an analysis report for the particular customer transactions history for credibility & give a recommendation.
• Create a new credit account in oracle for the approved applications with a proper defining of the approved conditions.
• If there are any changes in facilities conditions given to customer to be recommended by analyzing the customer history & it will be implemented only after getting the necessary approvals from management.
• To monitor customers accounts and highlight the weak customer to reduce or remove the credit facilities
• To transfer the customer to legal if there are no payments after the proper following.
• AR to GL Reconciliation.
• Clearing internal, partners & donation accounts on monthly basis.
• Clearing of all AR clearing accounts.
• Posting AR entries
• Closing AR Monthly
• To review retuned checks report
• To generate monthly reports for management for respective area to highlight exceptions and show the direction of business on timely basis.
• To implement company policies related to receivables for collection, credit note and credit control
• To perform other duties incidental to the work above and this role.
• Responding our internal & external customers’ requirements.
• Participate in updating the receivables policy & making a service level agreement with the other departments.
• To calculate the DSO on a monthly basis to see the performance of the receivables department
Working as Financial And Administrative Supervisor in Management of Financial and Administrative Guidance in the Ministry of Education in Egypt Since October''2011 To November ''2013
Periodic and sudden examination of the works related to the financial and administrative affairs of the General Administration Office, schools and institutes, such as the work of the accounts departments, personnel affairs, purchases and stores, government tenders and auctions.
• Ensuring the correct application of applicable financial and administrative laws, regulations, systems, rules and instructions
• Investigate the reasons for the occurrence of violations and make recommendations in this regard to the concerned authorities and work to avoid them in the future.
• Review the accounts of the various activities and aspects of expenditure .
• Reviewing the final accounts and budgets of schools and institutes, as well as the General Office of Administration
• Examination of the financial and administrative violations received from the various oversight bodies and keeping a special record of them showing the action taken regarding them at each stage, examining the contradictions of any kind, preparing reports after the examination and reporting the result to the authority from which they came .