Chief Accountant
Qatar Charity Org. (Qatar- Indonesia)
Total years of experience :20 years, 7 Months
To ensure accurate and timely recording of all financial transactions as per statutory requirement and set deadlines.
•To oversee and ensure that all financial documents are accurately supported, get approved, and coded and that all cheque lists, purchase orders, etc. are maintained correctly.
•To oversee monitoring of the petty cash on weekly basis and that data is accurately recorded.
•Reconciliation of cash books as per need, tally with IOU's and cash book on accounting as well as reconciliation of accounts between Branch/Group offices on monthly basis.
•To monitor and check banking accounts and balances efficiently including monthly bank account reconciliations and cash flow management.
•Taking care of customers customs refund / Settlement of claims with Dubai Customs
•Standing Guarantee Accounts Reconciliation
•Review LPO's for certain accounts such as insurance, rent-a-cars, etc. before finalization of orders, in conjunction with Finance Manager.
•Resolve accounting discrepancies and irregularities and ensure rectification of incorrect accounting entries related to current month to be passed prior to month end closing.
•Prepare working capital management (cash flow & fund flow) reports as and when required.
•Prepare weekly reports every Thursday
•Manage internal audit related to books of account for HO.
•Prepare documentation required for financial year-end and annual audit, including the primary review of auditor output and collaborate with financial auditors to ensure successful audit.
•Ensure that staff payroll administration is verified for accuracy, properly processed and that all statutory payments are made on a timely basis.
•Collate all salary amendments, update payroll data on counter to ensure accurate output and ensure that net salary reconciliation is done before the salaries are paid out before the 30th of each month.
•Prepare payroll sheet and hand over to Finance Manager for checking and CFO for approval.
•Segregate salary disbursements to different branch offices.
•For new employees/non-SIF accounts, prepare cheque payments, verify and hand over to Jr. Accountants for disbursement.
•Delegate daily work assignments based on priorities.
•Responsible for reinforcing internal control with subordinates as well as ensuring that rules, regulations and procedures are adhered to as related to the accounting process.
•Provide guidance to the staff on their results in order for them to see weaknesses, strengths and ways on improving efficiency of their working day.
Functions and Responsibilities
1. Perform day to day accounting activities, including:
o Daily entries in accounting software
o Prepare and issue invoices
o Prepare bank gurantees
o Create and follow up eBanking transactions (payments, transfers)
o Handle purchases in coordination with the purchasing officers in various branches
o Prepare Financial Correspondence
o Preparing cheques
o Execute monthly payroll prepared by the HR
2. Maintain accounts files and records.
o Organize accounts files, both paper and electronic (public folders; Sharepoint)
o Keep good records of issued invoices
3. Produce periodic reports, including:
o Weekly reports: cash flow, bank account positions, pending invoices (Payable/receivable)
o Monthly results
o Quarterly results
4. Coordination with sales on receivables
5. Keep Tasks organized
6. Assist in performing year-end procedures
7. Assist in performing related work when required
8. keep all documents and files confident
1. Keeping the books (customers - suppliers - pay - cash - Purchase - Sales - Social Security - taxes - predecessor - the Covenant - Compensation - auditing the changes in assets - securities - Banks)
2. Abstracts review the current, final and deduction and deductions for social insurance contributions and tax supplied with all kinds of taxes and review (Audit) payments and subcontractors.
3. Keeping the books of the incoming and outgoing cash.
4. Keeping the books of banks and reconciliation of accounts with them in