Mahmoud Umar Ahmed AL-Hajj

Logistics officer/Office manager Manager at Handicap International

• Libya
• March 2012 to December 2013

Logistic officer / Office Manager.
Logistics officer, security, fleet management, also helping with the HR personnel with interviews, drivers, watchmen, receptionist, EOD personals, M.R.E Teams and also part of my job is liaison officer, Training English language.
.Streamline the logistic processes/department of the Libya Sirte base programme through the reinforcement of the logistic team and project team.
.Carrying out a complete Sirte base logistics audit.
.Support the logistic team in Sirte to ensure efficient management of the supply chain
.Support the team to ensure the correct management of technical equipment
.Support the team to ensure the correct management and use of the programme's vehicles and the management of any other means of transport in line with internal regulations and the security plan
.Ensuring correct management of general services (expatriate staff accommodation, offices, and .storage facilities.
. Close down of base in Sirte.


Security Management
Act as the security focal point for HI Sirte base Libya programme, communications, satellites phones, Bgan and so on) are met and that training is provided to the teams for the use of communication equipments.
Ensure the availability of any security tools, devices, contingency need and etc
Provide security induction for new staff and security briefing for programme visitors in coordination.
Procurement management
Take on overview management of the supplies & procurement in Sirte, Libya ensuring that these follow the standard HI logistic guidelines and donors’ requirements. Includes local or international purchase; procurement plan of, supplier database, requisitioning, quotation/tender, purchase order, material receiving, clearance, transport, warehousing (including storage and stock control systems), issuing of supplies and distribution.
Warehousing and Asset Management
Ensure proper storage and warehousing of assets and programme stocks, including proper receiving and issuing of stocks, maintenance of updated bin cards, and regular physical stock taking and spot checks for assets and office equipment
Ensure coding and proper tagging of assets and the maintenance of an up to date and proper asset inventory for office and HI rented houses
Make recommendation for disposal of assets and remaining programme stock and equipment
Prepare a quarterly equipment asset repairs analysis to feed into the advise for disposal
Ensure the proper repairs and maintenance of equipment coming from the field offices
Ensure proper updating record of warehouse stock and office / field asset register continually
Freight Forwarding, international freight and clearance.
Follow up and ensure that international freight activities for international procurement implemented in a timely and appropriate fashion
Link with authorities (Government, Customs), partners & freight forwarding agents, in coordination with the other HI office in another country.
Fleet / Transport / Vehicle
Managing fleet management, including the management of drivers, regulating the use of vehicles and communications equipment, supervising and plan vehicle allocation in order to optimally serve the needs of the programme, monitoring the fuel detail and monthly consumption of vehicles and the skills of the drivers.
Log Individual Staff
Monitoring team and individual performance management of Driver, Guard and cleaner as required agreed objectives.