Mai Eloraby

Administration Supervisor at TAQA Arabia - Power Group

• Egypt - Cairo
• My current job since January 2022

➢ Prepare yearly fixed assets and machinery insurance files.
➢ Finalize costume clearance supporting governmental documents.
➢ Responsible for daily actions regarding communication with different
accounts (Vodafone, Orange and Etisalat)
➢ Prepare sites annual budget.
➢ Assign New projects budget.
➢ Monitor sites monthly expenses (petty cash management), and ensure costeffectiveness.
➢ Responsible for negotiating rates and maintaining corporate contracts with
different vendors.
➢ Arrange in-house events, visits and meetings.
➢ Preparing travel package (Visa, flight & accommodation cost).
➢ Follow up office regular maintenance, renovations, and required supplies.
➢ Monitor transportation, security, Housekeeping, office boys and messengers.

Senior Administration Specialist at TAQA Arabia - Power Group

• Egypt - Cairo
• December 2018 to December 2021

-Responsible for assign sites every year budget.
-Monitor sites monthly expenses (petty cash management).

-Responsible for arranging in-house events, visits and meetings.

-Responsible for negotiating rates and maintaining corporate contracts with different vendors.

-Preparing travel package (Advance, visa, flight & accommodation cost).

-Monitor transportation, security, office cleaning, office boys and messengers.

-Follow up different insurance files preparations.

-Follow up office regular maintenance and required supplies.

Administration Specialist at Lesaffre Egypt

• Egypt - Cairo
• September 2016 to December 2018

 Handling all HR and Admin related activities is the primary accountability for this position.
 Support HR activity including recruitment, Training, preparing confidential HR documents, Medical Insurance, Employee relations and other HR activities as instructed by the HR Manager.
 Keeping a track of all third party supplier contracts.
 Preparing of the travel package (Advance, visa, flight & accommodation cost) including processing of expense claims - supporting Colleagues on the travel arrangements.
 Responsible for negotiating rates and maintaining corporate contracts with Hotel, Travel agents and other vendors.
 Manage invoice processing from receipt to getting the commercial and technical approval and further submission to accounts.
 Follow up Customer Satisfaction Survey process including data collection, results analysis and reporting to Management.
 Control inventory for stationary and office supplies of all departments.
 Monitor the transportation and the office boy.
 Responsible for periodic team related activities such as team building events, Family day and Expats events.

Recruitment Specialist at EGIC - Egyptian German Industrial Coorprate

• Egypt - Cairo
• April 2016 to August 2016

HR Specialist at Power House

• Egypt - Cairo
• April 2012 to March 2016

 Main Responsibilities:
 Receiving hiring needs from different departments (Technical & Administrative).
 Responsible for Performing searches for qualified candidates according to relevant job criteria, using different recruitment sources.
 Screening and filtering CVs.
 Provide qualified candidates to meet departmental hiring requests through the annual manpower plan.
 Responsible for interviewing and testing new applicants to assure selection of the best candidate.
 Responsible for offering the employment Job Offer and Hiring Letter, and follow up the employment process including employment documents.
 Responsible for welcoming new employees and make Orientation.
 Introduce Company policies and procedures to new employees and update if needed.
 Keeping an updated database of all screened CVs.
 Keeping a backup database for different positions.
 Implement and update yearly Recruitment and Selection plan.
 Follow up Employees Evaluation through and after the Probation Period.
 Follow up and updating employees Job Descriptions.
 Follow up resigning and employment termination process and conducting exit interviews with the employees.
 Coordinate monthly Hiring reports.
 Coordinating and updating salary structure system.
 Responsible for employees’ yearly salaries increasing process.
 Other Responsibilities:
 Responsible for monthly Compensation and Benefits Process for employees.
 Responsible for updating employees database.
 Participate in managing employees Medical Insurance.
 Participate in preparing Training Programs for employees.
 Organizing company social events (Trips, birthday parties & sports day).

HR Assistant at Leaders American School

• Egypt - Cairo
• September 2011 to November 2011

(From September 2011 - To November 2011)
1. HR Assistant in the American Division at Leaders Language School.
 Responsible for everything related to the employees including:
 Interviewing new candidates, organize sick and annual leaves, folow up attendance, employment documents and contracts or proposals.
 Prepare Filing system for all users.
 Responsible for Managing daily administrative duties including:
 typing letters, emails, memos and scheduling appointments.

Administrative assistant at MISR language school

• Egypt - Cairo
• September 2010 to August 2011

 Assists the Headmistress in her educational leadership activities including organizing parents meetings, and coordinating student’s activities.
 Assists the Headmistress in her managerial duties including contract administration, records, report preparation, and student and staff scheduling.