BUYER ASSISTANT
Takreer
مجموع سنوات الخبرة :13 years, 8 أشهر
• Receives approved purchase requisitions (PR) for plant machinery, equipment, engineering items inclusive of spare parts, catalysts, chemicals and direct purchase materials, as well as requisitions for equipment repair jobs raised by users; checks for accuracy and completeness with regard to work scope, requisitioned quantities and authorization, highlights discrepancies/shortfalls, requesting amendments from users as and when necessary, prepares for procurement action according to assigned priorities.
• Pre-qualifies and prepares list of qualified bidders for the requisitioned items, prepares enquiry packages incorporating all commercial, technical and inspection requirements where specified for issue to approved bidders, follows up with bidders to ensure timely submission of bids and carries out opening of bids after bid closing dates as per the delegation of authority.
• Checks bids for completeness of technical/commercial data, transmits bids and /or vendors’ queries; if necessary to users for technical comments, further clarifications or additional details, returns users feedback to vendors and follows-up with latter to ensure that company requirements are fully satisfied.
• Participates as and when required in discussion with users and supplier’s representatives to clarify techno-commercial contents or suppliers quotations and budget availability before purchase recommendations are made.
• Conducts preliminary technical evaluation of Bids, follows up with users to obtain final technical evaluation of bids, carries out the commercial evaluation of all bids and participates in the technical evaluation of standard and less complex bids. Prepares techno commercial recommendations and submits the same for review, approval and award. Refers user’s attention to bids, which are commercially highly competitive and ensures that proper justifications are provided for rejected bids. Arranges visits of selected bidders to site either for technical discussions, or for examination of site conditions/equipment.
• Prepares purchase orders and related amendments as and when required and passes to purchasing section head for approval and further processing. Prepares annual price agreements as instructed.
• Coordinates with requisition originators for obtaining necessary “Authorization for capital expenditure” for approved capital budget items, prepares recommendations for bidder-list and awards to tender boards.
• Coordinates with Expediting Section, Freight Forwarder and the Original Equipment Manufacturer/Local agent for the dispatch of defective equipment/components requiring repair/refurbishment and for obtaining bids and processing orders for the required repairs.
• Follows up on progress of pre-order activities expediting where possible. Liaises as required with Expediting Section and Materials inspection personnel on assigned purchase orders to ensure balance items are ordered, timely deliveries are made and final purchase orders “close-out”.
• Performs other similar or related duties as assigned. Includes maintaining and updating related files and records, assisting in resolution of disagreements with terms and conditions if within authority limits, assisting users in obtaining budgetary offers for major capital equipment items prior to release of purchase requisitions, preparing status reports etc.
EXECUTIVE SECRETARY Abu Dhabi National Carpet Factory
(Gen. Manager's Office) ADNIP Group
ICAD City Mussafah, Abu Dhabi
April 20, 2008 - present
• Assist to the needs of the General Manager
• Provide clerical and administrative support to staff and management in areas including customer service, sales related research and general office support.
• Answers and responds to incoming calls from the executives, customers and other business units.
• Coordinates information exchange and instruction in the day-to-day work environment within the department. Performs / Handles different task that maybe assign from time to time.
• Receives and delegates incoming and outgoing correspondences for fax, e-mail and mail.
• Maintain confidential files of the company.
• Prepare memos, agenda, requisition letters, etc.
• Responsible of arranging flight and hotel bookings
EXECUTIVE SECRETARY Fresh N' Famous Foods Inc-DELIFRANCE
(Gen. Manager's Office) / Jollibee Foods Corporation
REAL ESTATE ASSISTANT Caniogan Pasig City, Philippines
September 1, 2006 - April 4, 2008
• Assist to the needs of the General Manager
• Prepare Company reports (monthly, quarterly, annually) including retail sales, theoretical food cost, etc.
• Provide clerical and administrative support to staff and management in areas including customer service, sales related research and general office support.
• Answers and responds to incoming calls from the executives, customers and other business units.
• Coordinates information exchange and instruction in the day-to-day work environment within the department. Performs / Handles different task that maybe assign from time to time.
• Receives and delegates incoming and outgoing correspondences for fax, e-mail and mail.
• Maintain confidential files of the company.
• Prepare memos, agenda, requisition letters, etc.
• Responsible of arranging flight bookings
• Responsible for promoting the company's product lines.
• Updating stores contract
• Looking for prospective location of stores.
• Familiarized the responsibilities of all departments: Operations, Engineering, Wholesale, HR & Training, Accounting, Real Estate, Marketing (telemarketing, product promotions, competitive check etc), Production and Logistics.
ADMINISTRATIVE ASSISTANT/ Fresh N' Famous Foods Inc -CHOWKING
TRAINING ASSISTANT Jollibee Center 9th floor, Ortigas Pasig City
March 2, 2006 - August 18, 2006
• Responsible of enrolling participants to different seminars in Oracle
• Updating their attended seminars in Oracle
• Administrative functions
• Assisting Trainers
• Responsible of ordering foods for seminars
• Monitoring & Assigning rooms for each seminars
• Encoding different events in Oracle
• Updating events and Activities in Oracle
ADMINISTRATIVE CLERK ROBINSON'S HANDYMAN INC.
Edsa Araneta Ctr. Quezon City
October 8, 2004 - February 15, 2006
• Responsible for encoding of inventory items
• Responsible for receiving incoming merchandise
• Responsible in doing weekly and annual inventory
• Doing sales reports
• Cashiering functions.
• Doing administrative and clerical works
RECEPTIONIST PRINTWELL INC.
Mandaluyong City
August 2003 - July 2004
• Responsible for answering customer calls and transfer phone calls to different departments.
• Acted as front liner in dealing with clients
ON-THE JOB-TRAINING Philam Life
Ermita, Manila