Senior Purchase Officer
Industrial Material Org.
Total des années d'expérience :21 years, 8 Mois
Occupation or position held Senior Purchase Oficer
Main activities and responsibilities
• Managing efectively the purchasing of technically correct of all products on time at optimum price in line with the delivery requirement, with a team of buyers.
• Soliciting ofers and comparing various specifications of purchase indents, quotations & purchase orders. Ensuring that all vendors are correctly selected and evaluated on their performance with regard to consistency on price, quality & delivery. Create a list of qualified vendors & always update. Maintain smooth relations with vendors.
• Prepare purchase requisitions approve and issues purchase orders in accordance with company policy and negotiated terms and conditions.
• Follow up & Co-ordinate with import & local section for shipping, transportation, insurance & commercial documentation of the purchased materials. Arrange Marine, Property all Risks, Plant & Equipment, Third party liability, Money & Motor insurance.
• Arranging timely payments in co-ordination with import & local section like LC, CAD, Telex Transfer, Cheque & Bank guarantee to vendors in co-ordination with Finance dept. & banks.
• Streamlined purchase process with Suppliers by long term contracts to ensure timely arrival of materials from local & international suppliers.
• Optimized cost of financing of Payables by negotiating longer credit period with major suppliers.
• Implemented the Supplier Management System through ERP encompassing multi-product business with suppliers located in Saudi Arabia & abroad.
• Managing conflict of interest arising out of the need to procure the products & services and need to optimize the cost of purchasing through transparent competitive bidding and negotiation process.
• Reduction of overall purchasing cost by combining common items and negotiating long-term deals to achieve economy of purchase.
• Follow up to ensure monthly reporting, reconciliation, iron out discrepancies, invoice stocks that are not reported.
• File and/or store the documents in an orderly manner that ensures all future reference with respect to management queries, audit requirements etc.
• Created metrics and reporting tools around the production planning/scheduling processes to improve information visibility and enhance the ability to set measure and track goals.
• Assist department in developing and implementing purchase strategies for products.
• Develop and review purchase requests and ensure authorization as necessary to facilitate the timely purchase of new products.
• Liaise with the accounts payable department to ensure accurate and timely payment of invoices, as necessary for the business with the supplier.
• Involved in sourcing cheaper alternate sizes of steel coils in co-ordination with material planning, production & design dept. It resulted in savings worth of $1million annually.
• Received Appreciation from Top management in 2010 on the behalf of International Purchases Team for exceptional contribution in steel angle & plate supplier development from China, resulting in substantial savings for the organization.
• Reduction of overall purchasing cost by combining common items and negotiating long-term deals to achieve economy of purchase.
• Track purchasing activity and measurements.
• Discuss defective or unacceptable new goods or services with users, vendors and others to determine cause of problem and take corrective and preventative action.
• Ensure supplier compliance with site and company requirements for safety.
• Help to lower the cost and secure agreements.
• Ensure full database integrity with physical transactions and stock.
• Identify areas of improvement and ensure that system and process are retuned and fine-tuned to meet time to time business requirements.
• Share knowledge amongst the team, on stock maintaining, reconciling and reporting.
• Maintain departmental standards. Participate in operational and tactical performance improvement projects.
• Working with the purchasing manager to run the purchasing department.
• Performing vendor research and selection to enhance profitability, reducing operating costs and boosting efficiency.
• Maintaining cordial working relationships with vendors and supervising vendor activities.
• Signing and reviewing purchasing agreements with vendors, monitoring their performance and renegotiating contracts.
• Using quarterly and annual data to determine purchasing needs and performing inventory management.
• Managing purchase orders, overseeing shipping schedules and maintaining purchase records.
• Working with warehouse staff to compare deliveries with purchase orders to identify discrepancies.
• Conducting ongoing market research to identify beneficial purchase agreements and potential vendors.