HRO - Recruiter & Career Manager
Médecins Sans Frontières -Doctors without Borders- MSF
مجموع سنوات الخبرة :16 years, 2 أشهر
- With line and functional managers, defines HR strategy to ensure recruitment and placement of staff with necessary capacities and competencies to best respond to field needs of all five operation centers in a timely manner (right person, right place, right time).
- Recruitment for Overseas Deployment; provide the MSF movement with the right candidates for field positions in sufficient quantities and at the right time.
- Contribute to the talent management initiatives to aid field staff development and retention
- Independently provide HR advice, support and career management to MSF field staff throughout their involvement with MSF.
- Work alongside the Regional Communications Hub to provide creative content for the development of appropriate recruitment material, including website and social media.
- Carry out screening and interviewing of suitable candidates, ensuring sufficient availability of candidates in the pool to meet operational needs.
- Co-ordinate with relevant stakeholders to match available candidates with suitable vacancies, balancing organisational and individual needs
- Maintain regular contact with individual field staff before, during and after deployment in order to provide HR support and advice
- Brief departing and debrief returning field staff in order to learn from their experiences and to offer them practical support (re-integration, career evolution and future missions)
- Identifying and meeting learning and development needs of individuals in order to meet operational needs and aid retention.
- Establish and maintain effective relationships with relevant professional institutions and other organisations to produce creative and innovative recruitment and retention initiatives.
- Technical Manager of HR Assistants in all project and direct supervisor for cleaners, Nanies and coke in the coordination.
- Recruitment : Do first shortlistings first / final rounds, share it with supervisor and make sure that the process of recruitment is based on the recruitment policy.
- Participate in conducting the interviews based on request, or support other projects during recruitment process and supervise the filling system ( hard and soft copies) .
- Post opened vacancies on website recruitment or daily newspapers share it with the mission and communication department.
- Focal point between MSF and selected candiates to complete the employment process .
- Make sure all staff has the appropriate contract and personal files are kept up-to-date at all time.
- Guarantee that personal files of all staff are administered with appropriate quality including Homère. (CV, motivation letters, employer certificates, diplomas, certificates of physical aptitude, family status, national identity card, ...).
- Ensure all national staff has an evaluation up to date (check in Homere).
- Inform the employees about their annual leaves entitlement..
- Monitors all paid and unpaid leaves of staff by adequate reporting with Homère.
- Check the Salaries of the fields and generating the coordination salaries in addition to two other projects and send them to the HRCO for validation.
- Responsible for briefing of international/national staff on Jordan Culture.
- Ensure any staff (national or expatriate) is welcomed upon arrival.
- Communicates to and briefs new employees on HR policies and regulations.
- Internal Regulation: Aware of legal rules in country, follow up Internal regulations, and make sure that all staff have read the internal regulations, code of conduct, MSF Charter, etc.)
- Social security : registration of employees to Social security and, Prepares all correspondence with partners (authorities, tax offices, Ministry of Labour etc).
- Income Tax: prepare annual income tax reports of Jordan mission Staff and submit it to the income tax directorate after HRCO approval & prepares all correspondence with partners (authorities, tax offices, Ministry of Labour etc.).
- SANOU Training Facilitator : conducting SAnou training on monthly basis for Jordan Mission Employees and other sections Staff.
-Local training: ensure the administrative management of the training (venue, list of participants, location, transportation of trainers, availability of materials needed for training .
- Train on Homere.
- Dispatch all faxes arriving in the office, send all faxes when asked
- Ensure that all the machine’s paper (printer, photocopier, fax) is full
- Check and dispatch mail, letters, memos to relevant persons;
- Contact suppliers who need to collect their cheques (according to the payment schedule decided by the administrative team).
Translation
- Translation of documents as asked by the management team (for example invoices, contracts)
Filing
- responsible for filing of documents (documentation for the admin team)
- Welcome all visitors and announce them (and collect information papers)
- Book flights with the airline companies and travel agencies and check tickets validity
- Check the accommodation’s organization for the travellers and inform them
- Schedule briefings and debriefings of staff to the Capital
- Visas/Permits: Prepare and follow up visa/permit applications for all international and national staff travelling on project related activities
- Ensure proper follow-up of HR administration related to National Staff in general and to international staff arrivals/departures and stay including End of Mission forms for HQ.
- Follows up with staff and suppliers to answer queries
- Prepare HR documents, and provide support to HR Admin Manager
- Expats per dim, Annual Leave , and expats overview
- organizing events
- preparing end of mission forms
- preparing employees ID
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- provide the clients with the right candidates for required positions with maximum criteria.
- Arrange the venue and the interviews timing with more than 20 committees at least at the same time .
- Do screening telephonic interviews for first round shortlisting.
- provide the candidates with full information regarding the Job offered.
- contacting the universities and other associations for more potentials.
- Building networking and keep long term relations with stake holders.
- dealing with more than one million CVs to decide the right candidates for the right positions.
- Salaries negotiations with both parties; the candidates and the companies.
- Managing more than 50 staff in recruiting field.
Sustainability Excellence is a fast-growing firm, based in Jordan, providing a full range of sustainability
services to companies and governments in the Arab world. We view sustainability management as the next
step in management excellence and central to business innovation and competitiveness. Our clients are
amongst the leading companies and organizations in the region in pioneering sustainability management
and reporting. They span 6 countries and more than 15 sectors.
I am reported directly to the company CEO, job description:
Monitoring Petty Cash.
Tracking the company's sustainability performance such as energy consumption, paper consumption, carbon consumption, etc..,
Arranging server maintenance and inserting business cards.
follow up on the CEO records with different airlines frequent flyers and hotel membership.
Preparing Requierd adminstration documents for tenders.
Tracking team attendennce, annual vacations for employees.
Hotels reservations, rent cars, booking flights and preparing CEO scheduals.
Other secrtarial tasks, including answering phones, typing, taking notes, and sending mails via post or couries.
AHE is an industrial Services Establishment and the representative of Hosokawa Micron Group for the middle east and north Africa
I was reported directly to the Executive Manager, Main tasks were:
Keeps track of a schedule
Manage filing systems
Receive calls, e-mails and faxes
Arrange travel booking and reservations
Responsible for Sending by couriers
