Administration Executive
VFS Global
Total des années d'expérience :10 years, 10 Mois
Main Scoop of work is Facility Management, Vendors Relations & Compliance attentive, which includes but not limited to:
* Served as a liaison between executives and stakeholders; maintained strong relationships through effective communication.
* Negotiated contracts with vendors to secure favorable terms and pricing for goods and services procured by the company.
* Coordinated events and worked on ad hoc projects.
* Increased employee awareness of EHS practices through regular training sessions and communications initiatives.
* Coordinates & manage repair and maintenance work assignments performed by technicians, vendors and contractors performing building maintenance.
* Vendors, B2B & Lease contracts management, including overseeing governance process.
* EHS and OSHA compliance officer, Conducted thorough investigations into accidents or incidents, identifying root causes and implementing appropriate preventive measures.
* Fleet Management
* Housekeeping Management
* Inspects building systems including fire alarms, HVAC, and plumbing for optimum operation.
* Financial process of preparing expense sheet, payment follow-ups.
* SAP ERP system for Administration and Procurement process in PO, GRN & Invoicing.
* Attending to all branding requests for VAC's
Transitioning from Al-Barrak Agency to evergreen, handling all vessel particulars, using EDI (FASAH) port system from providing Vessel pre-arrival info, to welcoming the vessel to port and coordinate with planners to provide services for vessel and crew, to setting it off sailing, working both in office & field.
In addition to the above, I am handling:
* Official Communication officer with MAWANI
* Transshipment permit prep.
* Invoices Collection and due report.
* Letters Prep for various government offices in JIP.
* Working intermediately with port operators, customs & gov. authorities on daily basis.
* Office admin for operation team.
* Operations Document Archiving
Transitioning from Al-Barrak Agency to evergreen, handling all vessel particulars, using EDI (FASAH) port system from providing Vessel pre-arrival info, to welcoming the vessel to port and coordinate with planners to provide services for vessel and crew, to setting it off sailing, working both in office & field.
In addition to the above, I am handling:
* Official Communication officer with MAWANI
* Transshipment permit prep.
* Invoices Collection and due report.
* Letters Prep for various government offices in JIP.
* Working intermediately with port operators, customs & gov. authorities on daily basis.
* Office admin for operation team.
* Operations Document Archiving
creating leads and follow up with new and prescriptive clients for opting into ad spaces in major Saudi -and middle east- publications (Asharq AlAwsat - AlEqtisadyah, Arab News, Sayidaty Magazine, etc.)
Project Coordinator for the SaudiaCity and Saudi Airlines Jeddah facilities & sites, tasks includes:
* attendance management
* performance analytics
* client needs facilitation
* HR basic tasks for employees under management
* Facilitate, Manage & supervise client escort services
* Coordinate manpower for events & Projects
* Client Meetings & operation prep and follow-ups
as of January, 2019
* Customer account auditing and follow up with MSS employees
* Providing semi-daily report for Account collection
* Provide SOA summery for clients of MSS
Events & Projects:
* Jeddah International Book Fare 2018: Security Coordinator & Project Supervisor
* Closed security services coordination for SANOFI group.
* Maintain company profiles in government websites (Elm Portal, MOL, GOSI, JCCI, ..etc.).
* Researching and advising government procedures for high management.
* Employee Database Management & Profiling.
* Facility & Accommodation Management.
the establishment is an IT software company that creates mobile apps solutions, websites and a 3rd party support system (Fanni app, Motabi)
- Handling current accounts for reporting & conducting after-sale questioner
- discovering leads
- handle meetings & negotiations with perspective clients until the signing
- draft and finalise contracts
- ERP Coordinator (Microsoft Dynamics AX)
- I.T. Officer and Helpdesk
- Communication Team Member for Strategic Planning
- Strategy Administration & Projects Senior
courses: & Approved by TVTC
