Partnership and Compliance Officer
INTERSOS
Total years of experience :12 years, 0 Months
Localization
1. Lead the mapping of local actors in given areas/sectors, establishing and maintaining Country Partnership Management Matrix that tracks potential and ongoing partnerships and maps out partner capacity, influence, and strategic alignment in coordination with Head of Bases and Protection Managers.
2. Support the pre-selection of local partners and the collection of relevant information.
3. Lead the assessment of pre-selected actors, in collaboration with the designated finance person: the partnership officer will support in the analysis of procedures and strategic documents, organize and conduct the assessment meetings, consolidate the assessment results.
4. Lead the vetting process, organize community meetings and reference checks and counter-terrorism checks.
5. Facilitate the development and signing of partnership agreements and MoUs.
6. Lead the development of bilateral capacity strengthening plans.
7. Support the planning and implementation of capacity strengthening activities for local partners involving department heads or assisting in the identification of external providers.
8. Help ensure partners’ involvement in strategic planning, program design and proposal/concept paper development.
9. Ensure ongoing communication with identified partners, support Head of Bases with liaising activities with local partners and take part in and/or organize regular meetings with the partner organizations.
10. Participate in Partnership-related and any other relevant Fora/Working Groups at Country level.
11. Act as Focal point for internal reporting on localization activities.
12. Engage in work outside of the core job description as needed.
13. Support for the translation of essential tools and policies.
Communication, Visibility and Branding
14. Write and edit program related media releases, internal and external communications, success stories, interviews and flash updates, to be shared internally and with HQ/ submitted to donors.
15. Support the mission in the development of communication plans for the projects.
16. Support the bases and the Project Managers in developing Visibility material for the offices, Centers and Safe Spaces.
17. Act as focal point for INTERSOS branding and templates requirements.
18. Work and coordinate with HQ Communication Department on its communication related requests and visits from Italy.
19. Submit the monthly Mission Communication and Visibility report to HQ.
20. Provide communication and visibility trainings to the field and projects’ teams.
Grant Management
- Assist Project Managers in the development and coordination of detailed implementation plans on a monthly base, consistent with program documentation (grant document and proposal).
- Review and record feedback on file management and program management tools
- Conduct a periodical review of all project related documentation, ensuring correct storage, and archiving on INTERSOS Drive and INTERSOS Management Platform (IMP)
Project Reporting and Development
- Support with the development of regular reports, including donor reporting and the Project Appraisal Tool (PAT), ensuring accurate data collection and timely submission.
- Support the mission in the identification, preparation and development of new project proposals, ensuring these are in line with INTERSOS’ Lebanon program goals, objectives and indicators.
- Support in the conduction of assessments, studies and researches as necessary.
Communication
- Support the mission by writing and editing program related media releases, internal and external communications, success stories, interviews and flash updates, to be shared with HQ and submitted to donors.
- Support the mission in the development of communication plans for the projects.
Other Duties:
- Ensure effective internal grants policies and procedures are maintained.
- Focal point for internal reporting and review external reporting.
- Actively contribute to the overall work of the MEAL department.
- Undertake internal grant project monitoring, as required.
- Engage in work outside of core job description, if needed.
Purpose of the Position:
The Grants Manager is primarily responsible for providing services associated with pre and post award administration of internal and external research grants and contracts under Global Health Institute (GHI). Support the mission & vision of Global Health Institute (GHI).
Responsibilities:
Pre-Award Activities:
- Provide assistance to Program Coordinators and Principal Investigators in preparing proposal applications and budgets.
- Prepare required documents along with transmittal form with approval from all Principal and Co-Investigators and submit via the authorized channel in the University.
- Follow up on status of proposal with donors.
- Review MOUs and Agreements with donors.
- Assist in the identification of external funding sources for sponsored research and conferences.
- Provide assistance to program coordinators in preparing budget for events
Post-Award Activities:
- Responsible for managing external and internal grants.
- Review requested expenses from Principal Investigators and Program Coordinators, and monitor projects’ expenses.
- Act as the main contact person with the Office of Grants and Contracts (OGC) at AUB and funding agencies regarding grants administration, request of change (budget reallocation, cost-extension, no-cost extension, etc.), and signing amendments.
- Effectively coordinate with Comptroller’s on financial issues and expenses.
- Follow up on Narrative and Financial reporting, including compliance concerns.
- Manage general correspondence activities with donors/ funding agencies.
- Assist in resolving post-award administrative problems related to sponsored projects.
- Make sure all expenses are submitted in order to close contracts/ agreements.
Monitoring and Evaluation:
- Establish and implement Monitoring and Evaluation plans for GHI overall and its programs & projects.
- Prepare monthly financial reports for all expenses under GHI sponsored grants Provide assistance in preparing reports/ data/ presentations as requested by the Director Provide assistance to the team in preparing office workshops and conferences.
- Standards Follows-up on projects’ deadlines. Submits the narrative, financial, and audit reports to the funding agency.
- Handles Problem-solving of issues related to the projects. Prepares monthly reports from Office’s Database. Maintains a good relationship with our partners.
Purpose of the Position:
Coordinate AFAC grant-making processes, grants contracts and grants reports
Responsibilities:
Work closely with the Grants Manager on the followings:
- Manage active grants and track performance and financial status
- Manage inquiries related to contracts and reports
- Prepare contracts for grantees, jurors and readers
- Follow up with grantees on reporting and projects’ deliverables
- Review grants reports
- Assist with managing database for grant proposals and reports
- Assist with writing progress reports and producing program statistics
- Assist with planning, implementing and running workshops
- Maintain excellent historical records
- Fulfill other grants-related tasks as assigned
To support and coordinate with the Credit department in Lebanon and Iraq and to follow up on grants and funds as well as to submit reports on time.
Responsibilities:
- To prepare the required reports for Donors and Head Quarters in addition to other reports as required (weekly, monthly, quarterly and yearly)
- To analyze disbursements, repayments and portfolio (by branches, Loan Officer, repayments, PAR, disbursements, etc.) to maintain a good credit performance
- To provide documents, data and all needed information for the field department on the disbursement process
- To Supervise the Kiva fund process, implementation and reporting
- To ensure that all grants and funds are disbursed according to their agreements and to follow up on the disbursement process with all concerned departments.
- To provide the credit and all other departments with information, data analysis and anything related to the funds and their reports
- To follow up and update the strategic plan and make sure the goals are being achieved in all departments
- To contact the field department and the branch managers on weekly basis and assist them in their work related needs, hear their operational problems and challenges…
- To provide the Donors and Head Quarters with their requests related to the Credit department and to prepare proposals for potential donors
- Preparing any needed documents or presentations for any event (Conferences, retreats…) for the Credit department
- Supervise the Credit Assistants
- To assist and Coordinate the requests of Director of Business and Operations
- To coordinate with the Assistant of Business and Operations Director in all requests of the Director of Business and Operations
- Understands and follows Global Communities / ACSI / ATAS Policies and procedures
Be responsible of KIVA fund and all its requirements and provide support & assistance to the Business & Operations department.
Responsibilities:
- Timely and accurate posting for KIVA loans and journals on KIVA website
- Make sure that all KIVA applications’ approval forms are received
- Continuous follow up on KIVA loans to make sure that the data posted on Webabacus is consistent with the data presented in the applications
- Timely and accurate repayment reporting on KIVA website and continuous follow up on delinquent borrowers
- Handle, follow up on and provide continuous coordination with the credit division in Iraq regarding all KIVA matters
- Meet the demands of KIVA coordinators and representatives
- Ensure that information is provided to KIVA and to senior ACSI management on a regular basis
- Coordinate between the Business division team and portfolio management team on issues related to reports, proposals and other documents
- Coordinate and cooperate with all ACSI branches to monitor all activities related to: disbursement and targets
- Review and analyze the disbursement report in cooperation with field coordinators
- Prepare power point presentations for conferences and training workshops
- Provide assistance to the Director of Business and Operations
- Assist in translation of official documents
- Understand, know and follow ACSI's policies and procedures
Second Emphasis in Business "Management", LAU, Beirut-Lebanon
Business, Banking and Finance