Head of Facility Management
Al Shareef Holdings
Total years of experience :13 years, 0 Months
• Handling and responsible for the complete FM operation of Al Shareef holding group Properties with over 350 Employees across 14 properties.
• Managing the Third party SLA for Facility management companies for our properties.
• Independently Built, set up and run the In house New FM Company called Value Facility Management and Maintenance established on 2021 under Al shareef holding group.
• Managed work performed by 120+ vendors performing multiple levels of work, including projects, AMC, Adhoc up to QAR 30 Million per year.
• Overseeing the Tender process for the upcoming projects and prepare the business propose plan along with tender documents and in line with guidelines.
• Organize and lead the team to take over the new construction buildings Snagging, Testing and commissioning with the co-ordination of consultant and contractors.
• Developed, maintained and monitored operating budgets, making needed adjustments to ensure budget requirements are achieved
• Responsible to develop, coordinate and evaluate the implementation of monitering and control the OPEX & CAPEX, inspection programs to ensure an appropriate level of the business target profit are met.
• Implementing changes in process, materials and equipment to enhance service levels and improve the operational efficiency.
• Conduct regular weekly meeting with stakeholder to on-going troubleshoot areas needing corrective action, issues related to employees, KPI’s ETC.
• Monitored day-to-day operations, security, events, installation and sale activity.
• Manage in-house union operating of multiple skills including building Facility Manager, engineers, electricians, painters, door specialist, HVAC technicians, and carpenters, Housekeeping team Etc..
• Enhanced facility services, safety, and quality, while preventing cost overruns by developing vendor contract specifications, tracking/evaluating project risks, and controlling processes.
• Responsible for hiring and training the maintenance staff.
• Review and approve third-party contracts.
• Negotiated all subleases for vacant locations.
• Preparing Business plan with estimated budget for every year
• Develop, Monitor and review annual and life-cycle replacement maintenance programs, establish policies and procedures and negotiate the contracts.
• Establishing and maintain a professional working relationship with customers, tenants and end users. And make sure to comply with their satisfaction.
• Ensure the delivery of Facilities Management services to a high standard. Identifying opportunities that will continuously improve all aspects of FM operations
• Managing the performance and service level of the IFM, plan and organize direct work plans, and conduct property inspections, to achieve project requirements
• Mobilization of new contract based on contract agreement such as organize resource setup, Implementing of HSE
• Oversee the safe and effective day-to-day delivery of services.
• Focus on quality-of-service delivery, ensuring best practice Overall responsibility for all Integrated services
• Preparing snag list and finalize the issues with the contractors prior to take over the buildings.
• Inspect the quality of each system while take over the buildings.
• rote reports and memos weekly to brief superiors on FM progress.
• Ensuring the statutory requirements and company policies and procedures are followed and deadlines are met
• Organize and chair weekly operations meetings and ensure all objectives and requirements are communicated across the team to maintain a healthy working environment and discuss satisfaction and communication.
• Providing technical expertise, information, and assistance to personnel in assigned functions
• Prepare the quality inspection report for each building every year. And propose any modification or changes to enhance the quality of the assets and smooth building operations.
• Interact with tenant and
• Prepare the documents for deposits, final settlements, Connection and disconnections (Kahramaa, Qatar cool, Municipality)
• Make an inspection with consultant for ongoing construction buildings.
• Ensure the risk assessinents are reviewed lu line with Company policy
• Ensure all accidents, incidents and near misses are reported and invesôgated lu line with Company policy
• Co-ordinate with authority utilities like Kahramaa, UDC, Qatar Cool, Marafeq, Qatari Diar, Municipality for any shutdowns and additional requirements.
• Check all the utility bills and prepare the payments.
• Responsible for entire building operation and hospitality.
• Monitoring and oversee the construction of new facilities, ensuring they are functional, efficient, and safe.
• Efficient, and reliable environment is provided and maintained for all users (client employees, visitors, contractors, service providers and facilities management staff).
• Ensure compliance with company policies, standard operating procedures and IMS Standards
• Focusing on quality of service delivery, ensuring best practice overall responsibility for all integrated services
• Generate DLP and warranty claim for MEP assets in the building wherever liability period is cover and follow up with main contractor and consultant.
• Assisting Facilities manager with facility and infrastructure related projects for client sites. Provide instruction and remote coordination to all vendors and contractors involved. Help create and oversee costs to ensure work comes in under budget.
• Maintaining the building aesthetic view from the residents including façade lighting, painting, civil and gardening.
• Monitoring and operating all the PM/RM/Purchasing/GDN through SAP/FMPRo Oracle.
• Develop and implement preventive maintenance programs for all facilities and equipment’s.
• Schedule for Move in/out preparation and immediate maintenance.
• Generate report based on operation performance and utility usage reports by accessing system to collect data. Report circulates to management and client where needed. (Incident/Accident Investigation/ Weekly/Monthly)
• Determine root cause analysis of failures using statistical methods and recommend changes in designs, tolerance, or processing methods.
• Ensure all regulatory obligations relating to carrying out operational duties are completed in consultation with the environmental manager as required by the relevant certificates, regulation or permit.
• Study the Tender drawings and IFC drawing to make the difference between two drawings and
prepare the variation to the client
• Study the drawings and make the HVAC, Fire Fighting, Plumbing installations as per the standards and specifications
• Making Chilled water Pipe & HVAC Duct calculation as per project specification.
• Making heat load calculation, pump head calculation, static pressure calculation for hvac
equipment's.
• Making the route of Mechanical services as per the site condition and instruct to drafting department.
• Preparing Payments certificate for sub-contractors.
• Preparing variations & break up cost as per changes at drawing & site condition
• Raise the RFI to the consultant if anything required clarifying
• Preparing Material Submittal to get the approval from the consultant.
• Making Commercial & Technical Comparison sheet for the materials.
• Preparing Project study report.
• Preparing budget & Material procurement schedule for the new projects.
• Responsible for the work progress as per the construction program.
• Responsible for Planning the work schedule, meeting the Target at the specified duration
• Prepare Daily & Weekly report for the work progress and submit to the managements and do pre planning with management
• Making the decisions at job site that suites the customs without crossing the standards
• Make amendments as per customer requirements.
• Plan and Carry out all the preventive maintenance
• Efficiently diagnosing the breakdown problems
• liaising with client departments and customers
• Study the Tender drawings and IFC drawing to make the difference between two drawings and prepare the variation to the client
• Study the drawings and make the HVAC, Fire Fighting, Plumbing installations as per the standards and specifications
• Making Chilled water Pipe & HVAC Duct calculation as per project specification.
• Making heat load calculation, pump head calculation, static pressure calculation for hvac equipment’s.
• Making the route of Mechanical services as per the site condition and instruct to drafting department.
• Preparing Payments certificate for sub-contractors.
• Preparing variations & break up cost as per changes at drawing & site condition
• Raise the RFI to the consultant if anything required clarifying
• Preparing Material Submittal to get the approval from the consultant.
• Making Commercial & Technical Comparison sheet for the materials.
• Preparing Project study report.
• Preparing budget & Material procurement schedule for the new projects.
• Responsible for the work progress as per the construction program.
• Responsible for Planning the work schedule, meeting the Target at the specified duration
• Prepare Daily & Weekly report for the work progress and submit to the managements and do pre-planning with management
• Making the decisions at job site that suites the customs without crossing the standards
• Make amendments as per customer requirements.
• Plan and Carry out all the preventive maintenance
• Efficiently diagnosing the breakdown problems
• liaising with client departments and customers
• liaising with client departments and customers
• Prepare BOQ and submit quotations for new projects to the clients.
• Prepare Material submittals for all the mechanical service installations.
• Procurements for the materials required for the projects as per the standards and specification.
• Assists ware-house in checking the completeness of the received materials, identification of any damaged, short received materials etc.
• Study the drawings and make the HVAC, Plumbing installations as per the standards and specifications
• Co-ordinates with client for MRIR (Materials Requisition & Inspection Report.
• Co-ordinates with construction management team for readiness of the buildings for installation.
• Attend technical meetings with consultant/client/contractor and weekly progress meetings with the client.
• Coordinate with consultant on reviews for shop drawings, MEP related designs, HVAC, Fire Alarm / Fighting & provide solution options
• Review scope of works for contractor including budgeting & justification of MEP change work order
• Review installation of MEP, HVAC, Fire Alarm / Fighting works
• Review drawings submitted by main contractor & verify bill of quantities
• Review contractor monthly progress valuation of MEP work prior to invoicing
• Responsible for Planning the work schedule, meeting the Target at the specified duration