Executive Assistant To CEO
pace architecture engineering and planning
Total des années d'expérience :14 years, 0 Mois
• Handle confidential and non-routine information, applying extreme confidentiality and
• sensitivity in the dissemination of this information.
• Manage complex and multiple calendars by utilizing judgment in the allocation of time
• between meetings and meeting logistics.
• Responsible for organizing of internal and external meetings on behalf of the CEO
• ensuring all necessary requirements are made e.g.meeting venue, equipment,
• presentations, prepare agendas.
• Plan and arrange extensive international and domestic private travel, including
• preparing trip logistics, agendas, meeting materials, and detailed itineraries including
• flights, visa requirements, hotel accommodation, car rental, meeting schedules while
• traveling and completing expenses.
• Monitor and respond to incoming communications to CEO’s office including phone calls,
• emails, and walk-ins, ensuring correct department distribution
• Secretarial support for meetings as and when required by the CEO, including drafting,
• and circulating meeting agendas, preparing minutes, communicating meeting
• reminders, confirming venues and arranging refreshments.
• Arranging and hosting web-based meetings.
• Writing and distributing comprehensive minutes and action points to all member’s post
• meeting.
• Drafting and writing high quality reports and presentations, as required by the CEO
• Attend office activities with CEO.
• Locate and retrieve any information requested from authorized users by searching
• through files and documents.
• Liaise with other department staff on office matters as required.
www.omaralghanim.com
Responsibilities:
• Responsible for all travel arrangements for the CEO and CEO’s visitors including visas,
agendas, and hotel booking etc.
• Arrange the overseas recruitment process including residency stamping, police
clearance reports, medical check-ups, relocation, and on-boarding process.
• Handle the HR related activities for 30+ staff at private properties including residency
renewal, medical insurance, recruitment, resignation, transfer and leave requests.
• Manage the daily diary, travel (including visa applications) and catering demands.
• Carry out all event planning and coordination for meetings, conferences, and seminars.
• Arrange social and promotional events, including dinners, negotiate vendor, caterer,
service provider contracts, and perform site selection and coordinate scheduling.
• Liaise with local/international commercial and residential portfolios for CEO.
• Operate and coordinate closely with executive management.
• Manage and coordinate the various personal assets such as yachts, cars, luxury goods,
etc.
• Comprehensive executive assistance to the President and CEO for all business,
personal and family related matters.
• Liaise with over sixteen business ventures under the Alghanim Industries geographic
umbrella.
• Screen meetings, calls and invitation requests for the President Office.
• Manage the contact database to ensure it is constantly up to date.
• Daily translation arrangement for incoming correspondence.
• Facilities management for the business and residential locations pertaining to
Presidents Office.
• Manage the travel expenses sheets for the traveling staff.
Attended the education expiation to help the Admissions Department.
• Gave advice to students with their study plan.
• Handled to prepare correspondence between the university and PUC.
• Handled student and parent’s call regarding petition issues and other requirements.
• Dealt with book allowances and social allowances.
• Managed student requirement request forms, transcripts, and letters of enrollment.
• Handled student issues at add and drop period.
• Assisted students with enhancing their academic performance.
• Dealt with students who were on the dismissal list.
• Responsible for university announcements such as exam dates, admission
requirements and PUC announcement.
• Organized the graduation celebrations for AUM, ACM, and MBA students.
• Provided academic advice for students about semester freezing, TOFEL, IELTS Tests,
reactivation courses, complaints against a student or the faculty, academic orientation,
and withdrawals.
• Responsible for students who had outstanding payments.
• Dealt with absence issues, missed quizzes, and missed final exams.
Ø Followed up day-to-day operation process.