Logistic Technical Oficer
Handicap International
مجموع سنوات الخبرة :6 years, 6 أشهر
Procurement and logistics management of materials used in the central office and in the Physical Rehabilitation Centers at partners’ level
Assessment of partners capacity in logistics and procurement management and conduct orientation and training for capacity development in same field
Handle national and international procurement as and when necessary
Ensure the internal purchasing procedures and donor purchasing procedures are followed by partner organization and all purchases are made in a transparent, correct and competitive manner
Support partner organizations on getting exemption of custom duty on import goods from abroad
Ensure a good quality system of inventory for office and for all partner organizations
Fulfill inventory/stock balances as per donor requirement
Conduct physical verification on timely basis
Ensure all records are kept up to date and in compliance with Handicap international rules and regulations as well as donor rules
Organizing the search for possible buildings for rent, physically checking possible buildings/spaces/properties to see if suitable for the required purpose in the field locations as and when necessary
Ensure all rented premises and contents (equipment, fixtures and furnishings) are in proper running condition
Ensure efficient running condition of all means of communications and timely update and back up of database system
Support for any house/center/office specific reparation (electrical, water, building problems renovation etc. )
Ensure safety and security of all the rented properties including main office/store/expat’s housing, vehicle etc.
Reporting of related jobs on scheduled time and as and when deemed necessary
Perform other jobs related to procurement, logistics and supply chain management
Management and Planning
• Preparation of PCMT (Project Cycle Management Tool) for Procurement Activities
• Overall management of Procurement Activities such as Tendering, Quotation, Vendor listing etc. for an amount more than 150 million NRs, of different donors mainly UNHCR, UNWFP and CARITAS International Organizations.
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• Maintain the records of agreements, validities and reports
• Participate in budgetary discussion with the donors
• Assist in the preparation of the monthly/half yearly, quarterly, annual narrative/financial reports to submit to the donors and other reports as and when required
2. Coordination
• Coordinate with finance, Stores, Programme and other related sections for effective utilization of the funds available for the programme
• Coordinate with vendors and suppliers for timely supply of required materials ensuring the quality and at competitive prices
3. Office Management
• Overall management of office building, premises and Store house for smooth functioning
• Makes necessary arrangements for the supply of required materials to all the sections for uninterrupted services
• Take cares for the repair and maintenance of Office building, Office Equipments, Project Vehicles, Furniture and others as and when deemed necessary in coordination with concern section
4. Staff Welfare Management
• Manages and coordinates staff welfare activities of the office staff as and when deemed necessary with the coordination and direction of the Field Director
• Responsible for managing, coordinating and supervising different co-curricular activities in the Field Schools organized by Caritas Nepal, Sub-Office
5. Meeting
• Attends Weekly Administrative meeting, general staff meeting, donor budget meeting, Store In charges meeting, Head Teachers meeting, Sector/Extension In-charges meeting as and when necessary.
• Plan, design, develop and select the appropriate Vocational Training Programme for the refugee youth and locals
• Design, develop and update the criteria for the selection of trainees for Vocational Training.
• Responsible for overall management of two Training Centers one at Damak and another in Birtamode
• Prepare annual budget for the vocational training programme and submit to the donor with coordination to Programme Officer and Financer Officer
• Supervise 18 instructors and other staff of Vocational Training Sector for quality service
• Submit monthly, half yearly and annual report to the Field Director and to the Donor agency
• Prepare other reports as and when deemed necessary
• Conduct monthly meeting with stake holders
• Attain budget meeting with donor, Administration meeting, and other meetings as and when required
• Entertain visitors from donors and other organizations as and when required
1. Financial/Account Management
• Preparation of annual budget (approx transaction 30 million NRs per annum)
• Responsible for up to date accounting and financial system
• Preparation of Financial report
• Responsible for external auditing of the accounts on period basis
• Preparation of different Financial statements such as balance sheet, income-expenditure statement, receive and payments sheet, Bank reconciliation statement etc as and when deemed necessary
• Preparation of staff salary sheet for around 95 staff including academic and non academic staff
• Support in overall administration management as and when necessary