demand & Planning tender (Government Business Coordinator)
TAMER Group
مجموع سنوات الخبرة :8 years, 3 أشهر
o Create new items with prices - if not available in system for new award tender
o Create new sales order for tender in system.
o Create blanket purchase agreement for created items as per item site.
o Create blanket sales agreement for each PO from customer.
o Enter all awarded items with all needed information in sales order.
o Arrange the schedule dates (promised/requested/shipping) as per tender condition/customer order in system.
o Define which items will be ordered from supplier and which items will be from local.
o Create purchase order in system with (delivery schedule, ship method, payment term) and send to suppliers after approval.
o Receive & checking the order confirmations. And ensure they are in compliance with order placed.
o Ensure all principles are in full compliance with efficient clearance requirements; coordinate with clearance Dept.
o Filling Expected Fines Form according to the physical arrival of goods.
o Ensure that Certificate of Origin attested from chamber of commerce and including the following information:
1. Tender name
2. Item Code No.
3. Item Description
4. Batch no.
5. Manufacturing Date
6. Expiry Date
7. Country Of Origin as per the offer and award
o Maintain orders files with all related correspondences.
o Follow up on the P.O. Delivery (on time).
o Follow up on the discrepancy reports and preparing letters to the companies:
- Short quantities
- Damaged quantities
- Extra quantities
- Goods arrived with SGH/MOH logo or without
- Goods arrived with bar code or without
- Goods arrived with public price or without
- Short remaining shelf life upon arrival
- Difference in prices
- Term of payment
- Product description
o Coordinate to solve the discrepancies of the company invoices/shipments timely that don't delay stock entry.
o Follow up on clearing of goods.
o Coordinate with Logistic for transferring goods from local to tender and vice versa RCs and following up till reversal (if needed)
o Maintain the tender stock with all needed analysis per pack.
o Monthly stock reports.
o Report nearly expired and non-invoiced products of tender.
o Handle all tender penalties once received customer payment and provide finance team all needed analysis and documents in order to claim from vendor and attend related meetings if needed.
Customers:
o Keep good relations with principals and solve their complaints.
o Coordinate with Clearance, main warehouse and to efficiently process all related works.
o Coordinate with Tender Delivery coordinators to ship the goods on time.
o Follow up with Tender Delivery coordinator to get & enter the initial/final receipts
o Follow up the whole cycle to ensure closing the tender.
Enter data for quantities of parts issued and transferred between locations, inventory and cycle count adjustments, into computer database.
Close shop packets received and purge computer database.
Receive and issue finished goods into computer database.
Troubleshoot quantity discrepancies with manufacturing and inspection personnel.
Record and monitor all items with shelf-life daily and notify appropriate personnel when material has expired.
Prepare monthly reports for cycle count and pick-lists count for monthly highlights.
Prepare and participate in yearly physical inventory.