Warehouse Supervisor
HOSHANCO HOLDING
Total years of experience :12 years, 3 Months
Liaising with customers, suppliers and transport companies
Planning, coordinating and monitoring the receipt, order assembly and dispatch of goods.
Coordinating the use of automated and computerized systems where necessary.
Applying proper controls over warehouse operations.
Shipment loading and transferring.
Responding to and dealing with customer communication by email and telephone.
Complying with all Health, Safety and Environmental standards.
Developing and implementing SOPs for the warehouses.
Developing and Implementing Documents Cycle for the warehouses
Operating automated warehouse storage and retrieval systems.
Planning future warehouse capacity requirements.
Producing regular reports and statistics on a daily, weekly and monthly basis.
Submit periodic reports to the Director of Operations.
Ensure the safety of storage in warehouses and the presence of the means of safety against fire.
Ensure ventilation warehouses for goods that require it.
Visiting customers to monitor the quality of service they are receiving.
Recommendation to develop management / Department warehouses models.
Follow-up reports of lost sales.
Supervision of the receipt and order goods properly to avoid damage or breakage.
Time management and organization of warehouse workers and train them.
Maintaining the cleanliness of the warehouse and ensure easy access to the goods.
Establishing schemes for warehouses and the whereabouts of the goods.
Carry out annual inventory in cooperation with the competent departments.
Convert PRs to P.O after receiving the MRP data from the planning Dept.
Send the converted P.Os to respective Brand managers for their review.
Send the P.Os to concerned suppliers with necessary instruction and the requirement
While shipping and request for Proforma.
After receiving the Proforma forward to Brand Manager for their confirmation.
After the Brand Manager confirmation confirm the P.I with supplier.
Check the order in the system and match it with the approved P.I.
After matching the P.O and P.I get the P.O signed from the Planning Director and COO.
Arrange the advance payment or L\C through Finance Dept.
Inform the payment details to supplier if the term is Advance or L\C.
Get shipping schedule from supplier with volume and weight.
Request Logistic Dept. to arrange forwarder.
Get shipping details and copy of document from supplier.
Request Finance Dept. for balance payment according to the payment term agreed with supplier.
Update the order in the system according to supplier invoice and shipping date.
Follow up with the supplier for original shipping documents.
Handover the original document to Clearing /Logistic Department.
Collect clearing charges from Logistic\Clearing Dept.
Prepare a provisional cost sheet and enter the provisional cost in P.O.
Make inbound delivery and release the P.O enabling warehouse to print count list.
If there is any serious discrepancy in the received goods, warehouse will inform the details and steps to be taken with supplier/insurance Company.
Get signed Count List and GRN from Warehouse after MIGO is done by Warehouse.
Provide signed copy of system P.O with copy of approved P.O to clearing Dept.
Clearing Dept. will send the clearing invoice along with system P.O copy to Finance Dept.
Receive & log all documents before being forwarded to assignee.
Registering the incoming and outgoing documents for controlling their tractability and filing.
Proper mail delivery and taking care of courier services.
Submitting the final approved monthly time sheets to the concerned departments.
Preparing and transmitting fax messages to the concerned agencies.
Distribute the documents according to their respective areas.
Arranging meetings and making schedule for the Manager of the Company.
Maintain hard copies of all technical records, data sheets/specs, vendor data and textbooks.
Preparation for inter office Memos & Circulars, Daily Reports, Incident / Accident Reports, Quality Incidents Report.
Maintain and up to date records of all sections individually.
Handling all correspondences (independently and as drafted) of the department
Prepare progress report and monthly planning schedule for the site activities.
Prepare the various business Documents, Quotations and Reports.
Receiving of Incoming Faxes and delivering to the concern Discipline
Overall control of all the incoming/outgoing documents. Documentation review, routing, copying and filing.
Preparation of Departmental Organization Chart and job descriptions.
Keeping correspondence with all the departments and making of schedules.
Meeting with one department to another as per Managers Instructions.
Overall control of all the incoming/outgoing documents.
Communication with the concerned contractors as needed.
Handling all typing jobs like Quotation, Delivery Note, Purchase Order and other office related job.
Maintain hard copies of all technical records, data sheets/specs, vendor data and textbooks.
Handling appointments and arranging meetings for the Dept. Manager.