HR Specialist
Trans Skills LLC
Total years of experience :18 years, 0 Months
• Responsible for Payroll Processing for employees inside UAE from payroll inputs preparation until disbursement to employees and provision of their pay slips.
• Responsible for Multi-Country Payroll Processing and Management including checking and approving “Employer of Record” payroll for employees outside UAE (KSA, India, Malaysia, South Africa, Turkey, etc.) and ensuring all are invoiced by Finance to the Client.
• Coordinated with Finance on monthly reports such as New Joiners and Leavers, etc.
• Processed and maintained Medical Insurance including renewal, addition, deletion, and modification/upgrade, Invoice/Credit Note reconciliation.
• Tracked and updated the employee data and records.
• Assisted on drafting company policies and procedures.
• Provided advice and information to employees and clients regarding labor and employment law including updates mandated by MOHRE.
• Responsible for Off-Boarding staff until completion of Exit Formalities.
• Assisted on coordinating employee engagement activities to motivate staff.
• Prepared and facilitated smooth new hire onboarding and orientation process, coordinated with cross-functional departments to deliver an exceptional first-day experience for all new employees.
• Employee visa processing and renewals of the contract.
• Processed Job Offers and Employment Contract, Memos, Client’s Service Agreements and Work Orders, Employee Certificates, NOCs’ and other applicable letter requests.
• Supported the HR Department of key activities in general administrative functions.
• Supported in local and international mobilization processes and other administrative tasks related to the mobilization of the consultants.
• Facilitated administrative duties, including projects documentation, support letters, training agreements, reports from manager’s meetings, etc.
• Coordinated and executed meetings with partners and suppliers.
• Performed sourcing and recruitment tasks for consultants.
• Resolved administrative problems by analyzing information; identifying and communication solutions.
• Drafted and/or sent communication to consultants on BM’s request.
• Completed other tasks as necessary to support the BM.
• Stayed current on company services and promoted AKKA’s offer, whenever relevant
• Responsible for Payroll Processing (A-Z) of the entire Azizi Group.
• Responsible for Off-Boarding staff until completion of Exit Formalities (Handling resignation/termination, visa cancellation, and End of Service computation of employees).
• Responsible for Onboarding process of new joiners.
• Coordinates and arranges monthly employee engagement activities to motivate staff.
• Employee visa processing and renewals of the contract.
• Medical insurance application for employees in liaison with insurance companies.
• Tracking and updating the employee data and records.
• Processing Employee Certificates, NOCs’ and other applicable letter requests.
• Leave Management of employees.
• Supported the Recruitment team with recruitment needs (i.e. phone interviews, reference checking, etc.)
• Supported the HR Department of key HR Operations activities in general administrative function related to HR Business Support, in line with company objectives.
• Provides assistance to our HR Director in management meetings and minute taking.
• Well-versed in MS Excel (VLOOKUP, Pivot Table, other validation formulae)
RESPONSIBILITIES:
• Responsible for onboarding approximately 1, 400 staff from start of the process until the joining of the staff including in-house recruitment.
• Executes the recruitment process of hiring potential candidates for key positions in various departments.
• Coaches and mentors the team of Coordinators represented from every department in matters of Attendance, Leave Management, and Separation.
• Provides guidance to employees and Managers regarding matters of Annual Leaves, Gratuity, Flight Entitlement and other HR policies etc.
• Prepares and verifies employee personnel data accurately and timely ready for the Payroll register.
• Support the HR Department in key activities as well as general administrative function related to HR Business Support, in line with company objectives.
• Liaise with employees, relevant departments and Finance to facilitate and complete the exit process in the event of resignation, retirement, termination or death.
• Ensure all arrangements for the training is completed and the employee is informed timeously.
• Ad-hoc project and HR tasks, as requested.
Significant Achievements:
• Recipient of Superhero Leadership Award 2016
• Played the role of an Assessor and Interviewer in Open Day and Assessment Centers.
• Worked closely with overseas recruitment agencies and local vendors for bulk onboarding of potential candidates.
• Supported the launching of several successful initiatives for the employee welfare (eg. Employee handbook, CSR Activities etc.)
• Certification in NLP (Neuro Linguistic Programming) and Tetra Mapping - Ignite Training Institute
• Joined Workshop for Jigsaw Puzzle by Ignite Training Institute
• Carried out Cross Training for authorized staff/Team Members in HR Department.
RESPONSIBILITIES:
• Worked with the Production HR team ensuring smooth delivery of events globally, carefully allocating event team for every confirmed events, ensuring highest levels of quality in delivery keeping clients happy while creating a backup/emergency contact list for each project in case of staff cancellations.
• Single-handedly updated & maintained Production HR staff database through CRM ensuring records are complete and all details are up to date.
• Identified opportunities to build a team of full-time or retained Production HR staff and used networking & social media like Facebook, Twitter & LinkedIn to source new staff and review profiles to ensure an adequate supply of staff at different grades to deliver the business commitments and demands.
• Responsible for carrying out the entire recruitment process.
Significant Achievements:
• Acted as the Operations Manager for Dubai and Qatar during Managers’ leaves of absence.
• Played the role of an Assessor and Interviewer in Open Day and Assessment Centers.
• Worked closely with overseas recruitment agencies and local vendors for bulk onboarding of potential candidates.
RESPONSIBILITIES:
• Monitored and managed the Project Manager’s calendars, meeting schedules and travel arrangements.
• Independently prepared external and internal correspondences; proofread grammar and spelling of monthly reports and drafts.
• Generated daily and monthly reports (Daily Manpower Reports, Inspection Requests, Progress and Technical Reports) and ensured all data and information are accurate and ready for submission to site management, consultant and client.
• Responsible for minute taking during meeting and distributing the same in a timely manner.
• Maintained master file of all internal and external communications and ensured related files and documents (including correspondences, reports, tenders, contracts, etc.) are up to date and accurate.
• Coordinated and worked closely with HR Department for accurate HR activities (daily time sheets, personnel files, etc.)
• Created and updated presentations, documents and electronic files (PowerPoint, Word, Excel files) as required.
• Acts as site receptionist when required.
Software used: Primavera (Expedition) V10, MS Word, MS Excel, MS PowerPoint, MS Outlook
PROJECTS:
1. AL YAQUOB TOWER (Near Emirates Tower and Dubai International Financial Center)
Client: DARU SAIFUDDIN YAQUOB GROUP
2. CLAREN 1 (Downtown Dubai near Dubai Opera)
Client: EMAAR PROPERTIES
3. ALMAS TOWER in JLT (Secretary to the Project Management Team - FAITHFUL+GOULD)
Client: NAKHEEL
EXECUTIVE ASSISTANT TO THE VP-FINANCE / CHIEF FINANCE OFFICER
• Prepares PowerPoint presentations for meetings and conferences.
• Accepts calls for the Vice President, organize and arrange meetings with clients.
• Acts as minute-taker during Finance conferences as well as Credit Committee meetings.
• Prepare annual timetable for all activities of the Vice President
SECRETARY TO THE CHIEF EXECUTIVE OFFICER
• Acts as minute-taker during Executive and Manager’s Committee Meetings and Conferences.
• Prepares PowerPoint presentations for meetings and conferences.
• Prepares Secretary Certificate for Corporate Secretary’s approval.
COMPANY CASHIER
• Prepares and reports to Management Daily Collection Report.
• Handles the disbursement of petty cash outflows and other emergency cash receipts
• Receives collection from customers and issue company receipts.
• Performs daily reconciliation of cashier revolving fund.
• Prepares Statement of Accounts for inter-company transactions.
RISK MANAGEMENT
• Performs insurance processing
• Claims processing
• Triggers AR staff on customer overdue accounts.
• Prepares weekly and monthly Financial Reports.
FINANCE STAFF
• Prepares monthly, quarterly and annual Government remittances
• Prepares bimonthly payroll
• Checks the completeness of supporting documents.
• Prepares vouchers for Check Preparation.
• Monitors the duplicate copy of invoices from Purchasing/RDO.
• Monitors payment for suppliers with different terms of payment