Document Controller
SHAPOORJI
Total years of experience :18 years, 11 Months
1. Reporting to MEP & CIVIL Managers.
2. Full control of Incoming and Out Going Documents.
3. Full Control of Electronic files and ensure the availability of the documents from time to
time.
4. Full Control the hard copy of all files and ensure the availability of the document from time
to time.
5. Directly coordinate to Main Contractor to ensure the accuracy all the Data and Reports.
2015
1. Prepared correspondences/ Minutes of meeting ( Progress, MEP, ID, Commercial &
Kick of Meeting as instructed by the Project Manager. )
2. Keeping Accurate Records.
3. Scheduled meetings/appointment.
4. Sending reports to Client.
5. Do travel arrangements.
6. Performed other duties as instructed by the Project Manager.
2013
1. Was in-charge of administrative activities particularly storing, retrieving and integrating
information for dissemination to staff.
2. Scheduled meetings/appointments and organized/maintained paper and electronic files.
3. Conducted research and disseminate information via telephone, mail, and email.
4. Prepared spreadsheets, correspondences/reports as instructed by the Project Manager.
5. Received/reviewed incoming
2013
1. Serves as frontline for GM office and screens visitors to control interruptions
2. Establishes work priorities, delegates work to office support staff, and ensure deadlines
are met and procedures are followed.
3. Oversees and coordinates office administrative procedures and ensure proper
implementation
4. Assembles data and prepares periodic/special reports, manuals and correspondences.
5. Do phone inquiries and coordination with office support staff as per GM instructions
6. Assures discreet handling and confidentiality of all official matters.
1. Was in-charge for the daily truck movement through waybills submitted by helpers and
gives corresponding commission rate for their weekly payroll.
2. Prepared billings for every client together with their respective documents attachments.
3. Maintained weekly sales and accounts receivable report.
4. Was responsible for follow up of weekly collection
5. Monitored insurance renewal and registration of all trucks and their daily status.
6. Prepared formal quotation and attended to client inquires, booking for the information of
the Operation Manager.
7. Monitored and computed weekly fuel consumption of all truck.
8. Monitored PEZA provisional Authority renewal and Equipment Interchange Agreement of
all shipping line.
9. Encoded all liquidations by the drivers and helpers.
1. Was responsible for Call outs, collection of outstanding balance of union bank credit card
holder (credit card).
2. Prepared computation for all updated balance of card holder.
3. Received and analyzed all the required documents for opening a new account.
4. Performed other tasks as required by the
for 3B +G +7P +19 Storied Office Building, Landmark Main Office
Direct reporting
courses: Course: Executive Management Courses - Certified Executive Secretary / Office Administrator
EDUCATION:
ON THE JOB TRAINING: