Personal Executive Assistant
RKH Qitarat
مجموع سنوات الخبرة :18 years, 8 أشهر
• Work directly with the CEO to support all aspects of his daily work routine.
• Acting as the point of contact among executives, employees, clients and other external partners.
• Managing internal and external correspondence on behalf of senior management
• Scheduling appointments, maintaining an events calendar, and sending reminders
• Manage executives’ diary and schedule meetings and appointments
• Handling incoming calls and emails from internal and external contacts - responding politely, accurately, and thoroughly.
• Act as an office manager by keeping up with office supply inventory
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system
• Prioritize emails and respond when necessary
• Maintain various records and documents for company executive.
• Answer and respond to phone calls, communicate messages and information to the executive
o Led production activities such as desktop publishing, formatting, editing, printing, copying, tab covers, producing binders and electronic media. o Developed shared directories for Request for Proposal Information. o Engaged in proposal coordination, final formatting, assembly, packaging and delivery. o Coordinated office activities to aid executives. o Researched and compiled confidential documents. o Prepared relevant letters, proposals and company documentation according to pre-approved templates. o Assisted with the preparation of presentation materials.
o Utilize various software such as word processing, spreadsheets, databases and presentation software to complete the various administrative tasks. o Handled extensive and sensitive/confidential information. o Upheld confidentiality standards across all communication and documentation platforms. o Planned information flow in a timely and precise manner. o Performed related duties as assigned.
Duties: o Provided clerical support to the technical department. o Handled and resolved customers complex technical problems. o Organized and maintained a system, according to the project requirements o Took charge of scheduling and writing progress reports. o Reviewed of the technical documentation. o Prepared and reviewed of the forms and operational records of the budgets, work orders and purchases, as well as personnel actions o Answered and transferred incoming calls, organized files according to the unit procedures o Assisted to manager projects, responsible for circulation of invoices, subcontract variations o Coordinated large, complex, internal and external meetings. o Operated office equipment including computer workstation and peripherals, photocopy machines, facsimile machines and other electronic storage processing and imaging equipment. o Developed and compiled data reports including charts, tables, graphs and presentations relative to operations and business objectives.
Duties: o Assisted with documentation, registration such as incoming & outgoing of documentation & drawings, transmittal, NSC individual contract, procedure, reports etc. o Managed all the NSC issue lists - updating, issuing and recording; tracked and sent reminders. o Prepared and ensured minutes of meeting are sent out to concern NSCs. o Directed all administrative project support efforts. o Conducted in-depth business development research and compelled results for review by project manager team. o Created presentation and scheduled all executive level meetings and travel. o Prepared & ensured back charging send out to concern NSCs. o Ensured regular reports daily, weekly and monthly) were received from NSCs. Responsible for updating and distributing between concern departments. o Maintained the records issues like EDRs, MTS, SOS, reports.
Duties: o Processed all incoming and outgoing correspondence such as regular mail, courier envelopes, faxes, emails, telephone calls, maintaining and organizing files and follow -up systems for all correspondence. o Maintained total confidentiality of all matters relating to the assigned department. o Prepared for the daily, weekly and monthly reports for all the staff and workers. o Organized the mailing lists and updated on a weekly basis. o Responsible for preparing proposals, quotations, and letters to Client & various sub-contractors. o Ensured that all aspects of documentations were effectively controlled and categorized i.e. document number, revision number. etc. o Collected and organized the electronic documentation from the project teams and stored it in SharePoint or DocPro. o Handled day-to-day filing and administrative work. o Developed electronic filing and archive system and technical for easy to issuance, storage-retrieval and management of documents to internal and external.
Duties: Provided administrative/clerical support to lawyers Typing, formatting of correspondence, legal briefs and other documents; Receiving telephone calls; checking all outgoing materials for format and accuracy of details and for typographical accuracy Making arrangements for appointments and meetings Responsible for reparing travel which involves flight and hotel reservations; preparing briefing materials for trips, special meetings and court hearings. Receiving and monitoiring of incoming correspondence and faxes and routing them to appropriate colleague for action; and performing such other functions as requested.
Psychology Association - Member