Senior Purchase Coordinator
Landmark Group
Total years of experience :24 years, 9 Months
• Reporting to Buying Head& Logistics Manager
• Handling a small team & almost 200 overseas suppliers.
• Serving as the point of contact between Buyers, Suppliers, logistics, Finance and Quality for Order processing, Shipment, Payment and Sample approval.
• Complete all administrative procedures concerning allocated all territories requests and orders, Select best price quotations, Negotiation, Sales analysis.
• Query and clarify any concerns regarding received purchase requests data, delivery date, payment term, shipment term, shipment mode concerning description, units, quantities and specifications directly with the initiating department.
• Coordinate with buyers on all matters concerning allocated requests, best practices to process (quotes) and complete (delivery) within set time period.
• Check & ensure that all approved and authorized purchase orders are timely forwarded to the concerned vendors and follow up to get the confirmed documents, shipping documents and chasing samples for approval.
• Maintain all the purchase, supplier, price, and data’s.
• Escalate all delays to internal departments for order processing, material approval and externally suppliers for production and shipment where interactions are required.
• Coordinating with the finance department regarding due payments for suppliers.
• Well exposed with INCOTERMS
• Develop purchasing policies and procedures and Monitoring of Orders/Open to buy against set Purchase Budgets.
• Maintained strong vendor relationships. For example, evaluate vendor delivery performance on season basis.
• Lead a small team to meet department goals, anticipate client needs, develop new services, and provide top-notch supply chain support.
• Pressurizing the vendors to get the product within the production lead time and inform them the status of their orders with us on weekly basis.
• Being a part of Factory Evaluation team and control the order placement based on factory
• Knowledge of managing returns and rejections professionally & promptly with suppliers.
• Experience of liaising with forwarders/consolidators and overseas companies to arrange collections.(Rate negotiation for FOB /EXW shipments, monitoring deliveries, providing necessary documents(Indemnity) to the freight forwarders to avoid delays for shipment clearance)
• Planning of procurement, production, inventory control, logistics and distribution.
• Ensure stock availability across all over the stores for not out of stock products, store transfers & replenishment.
• Monitoring data management to keep accurate product, contract, pricing and invoicing information.
• Working closely with suppliers/customers to improve operations, other expediting processes as required and reduce cost.
• In-charge for incoming and outgoing couriers (Making procedure for parcel booking and dispatching, Parcel booking, accounts set up with new courier company, courier charge negotiation, Approving courier statement for payment after counter check, coordinating with clients, courier company for any customs declaration, customs duty, tracking & delays)
Working Contacts
• Internal Buying Team, Finance, CDC team, RDC(s), territory logistics team(s), colleagues and peers in the organization
• External Suppliers, liners, freight forwarders, consolidators & courier companies
• Comprehensive control over store, Fuel ordering and monthly tank dip reconcile with stock and sales, handling multinational products and supplier, stock orders, stock keeping with accurate data, monthly sales verses budget review, achieve the targeted sales, Merchandising as per Plano gram, Housekeeping, Order and receiving product depends on sale. Monthly Inventory, Stock taking, Control operation expenses, Inter site transfer, data entry and reconciliation invoices and reports. Minimize the stock loss.
• Promote company products, handling customer complaints/ suggestions, co-ordinate the supplier, customer and staff. Staff control and job follow-ups, planning duty and staff assignment, receiving staff’s grievance and provide solution, manage the spot check.
• Record keeping, email contacts, update day to day activities in the system, maintenance complaint & follow-ups, dealing with superior / higher management authorities, cash handling, dealing with bank(directly send money to bank) & reconciliation.