Executive Secretary cum Accounts Assistant
Rimas General Trading LLC
مجموع سنوات الخبرة :13 years, 11 أشهر
• Reporting directly to the General Manager and Board of Directors.
• Managing the front desk and provide general administration support to the office.
• Maintaining records, filing system and computer files. Education
• Creating WPS forms for banks for the salary transfer of employees.
• Responsible for all administrative tasks.
• Creating quotations for clients and LPO for suppliers. Marketing Management
• Acting as sales coordinator if required.
Colegio de San Juan de Letran
• Preparing and managing correspondence, reports and documents.
• Maintaining schedules and calendars.
• Arrange and confirm appointments.
• Handling incoming call and other material.
• Issues invoice, delivery notes and receipt vouchers.
• Keeps confidential files of the company.
• Answers/Redirects phone calls and e-mails.
• Assists on HR duties if required.
• Manage the front desk and provide general administration support to the office.
• Communicate verbally and in writing to answer inquiries and provide
• Maintaining records, filing system and computer files.
• Assisting Administrative officer as necessary.
• Undertaking any other task/duties as may be reasonably required.
• Prepare and manage correspondence, reports and documents.
• Maintain schedules and calendars.
• Arrange and confirm appointments.
• Handle incoming call and other material.
• Set up and maintain filing systems/client files.
• Handling petty cash.
• Maintain update files and retrieve relevant information as and when required.
• Meet and exceed the daily quota while achieving the quality of work required.
• Compares data with source documents, or re-enter data in verification format to detect errors.
• Compile, sort and verify the accuracy of data before it is entered.
• Maintain logs of activities and completed work.
• Perform other related duties as required.
• Ensure proper documentation of all reports/technical issues/work and related matters in company's
database.
• Maintain accurate and up to date office files, records and logs.
• Prepares source data for computer entry by compiling and sorting information.
• Verifies entered data by reviewing, correcting, deleting, or reentering data.
• Maintains operations by following policies and procedures; reporting needed changes.
• Answer or redirect general inquiries in person, by telephone or email.
• Distribute incoming mails.
• Process letters, memorandums, reports and papers.
• Use and understand various computer programs and office equipment.
• In the absence of other Secretaries or Receptionist, complete their necessary duties as delegated by
Administrative Assistant.
• Assist with organizing departmental functions.
• Train new front line staff as requested by Administrative Assistant.