Document Control Manager
Al Jaber Engineering LLC
Total des années d'expérience :17 years, 1 Mois
Establishing a procedural framework for identifying collecting, distributing and filling the controlled documents for the Program / Project. Involves writing and maintaining document control procedures and participating in the development and roll-out of document control system.
Provide weekly, monthly and progress report to the client as to document received and submitted, as well as the progress of the As Built and Redline Drawings
Manage Project Dossier
Ensure the information and management control system is implemented in compliance with the Client’s standard; and is updated to reflect revisions to those standards.
Maintain awareness of new Client and/or Program initiatives that may impact the control of distribution of information on the project.
Ensure the Project Team members are provided with adequate training and support to enable them to successfully use the procedure and systems in use by the Program/ Project.
Proactively conduct “spot audits” and over-the-shoulder-reviews” of Project Teams to Facilitate their understanding of and enhance their compliance to Document Controls procedures.
Managing a group of Document Controller in every department
Provide Quality Assurance/ Quality Control Audits of the hard copy Document Control files and the Prolog electronic Document Control files.
Assist with policy discussions, including e-mail recording and retention, video recording and retention etc.
Provide an interface to IT Support for Document Control issues, which include process enhancements to existing software, developing recommendations for new hardware and/or software that may benefit the Document Control environment. In general, identify trends and recommend “best practices.”
Maintain a watchful and alert attitude toward Document Control, including inserting the Document Control Technicians into Project Team meetings, developing routine reports and metrics to gauge a Project Team’s success (e.g. the RFI response chart), and in general being eager and energetic towards establishing and maintaining control.
Ensure the information and management control system is implemented
Instill and profess the institutional objective of SERVICE EXCELLENCE in operations, sale, marketing products and services; responsible for administrative functions.
Responsible for generating new strategies and plans for improving quality of the programs
Management of administrative details-ALL PROJECTS
Assisted process quality branch in terms of development and quality control plans
Update/chase delegated tasks to ensure PROGRESS TO DEADLINES
Prepares strategies and plans to ensure quality of service
Maintain procedure manual to ensure consistent performance of routine
Maintain hardcopy/electronic filing system
Research prices/purchase office supplies and furniture
Coordinate/maintain records for staff
Compose business correspondence.
Develop guidelines and parameters for quality customer service for the clients
Coaching and one-on-one training within the quality assurance team to check the weekly and monthly progress of service delivered to the client
Handle the tasks of developing and maintaining process for managing the database and procedures to assure data integrity.
Coordinate with key executives and department heads to control data flow into the database
Handle the tasks of conducting quality control checks and balancing computer input and output
Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
Reads and screens incoming correspondence and reports; makes preliminary assessment of the importance of materials and organizes documents.
Instill and profess the institutional objective of SERVICE EXCELLENCE in operations, sale, marketing products and services; responsible for administrative functions.
Responsible for generating new strategies and plans for improving quality of the programs
Management of administrative details-ALL PROJECTS
Assisted process quality branch in terms of development and quality control plans
Update/chase delegated tasks to ensure PROGRESS TO DEADLINES
Prepares strategies and plans to ensure quality of service
Maintain procedure manual to ensure consistent performance of routine
Maintain hardcopy/electronic filing system
Research prices/purchase office supplies and furniture
Coordinate/maintain records for staff
Compose business correspondence.
Develop guidelines and parameters for quality customer service for the clients
Coaching and one-on-one training within the quality assurance team to check the weekly and monthly progress of service delivered to the client
Develop and implement HR strategies and initiatives aligned with the overall business strategy
Bridge management and employee relations by addressing demands, grievances or other issues
Manage the recruitment and selection process
Support current and future business needs through the development, engagement, motivation and preservation of human capital
Develop and monitor overall HR strategies, systems, tactics and procedures across the organization
Nurture a positive working environment
Oversee and manage a performance appraisal system that drives high performance
Maintain pay plan and benefits program
Assess training needs to apply and monitor training programs
Report to management and provide decision support through HR metrics
Ensure legal compliance throughout human resource management
Maintains the work structure by updating job requirements and job descriptions for all positions.
Maintains organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes.
Prepares employees for assignments by establishing and conducting orientation and training programs.
Maintains a pay plan by conducting periodic pay surveys; scheduling and conducting job evaluations; preparing pay budgets; monitoring and scheduling individual pay actions; recommending, planning, and implementing pay structure revisions.
Ensures planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; scheduling management conferences with employees; hearing and resolving employee grievances; counseling employees and supervisors.
Maintains employee benefits programs and informs employees of benefits by studying and assessing benefit needs and trends; recommending benefit programs to management; directing the processing of benefit claims; obtaining and evaluating benefit contract bids; awarding benefit contracts; designing and conducting educational programs on benefit programs.
Ensures legal compliance by monitoring and implementing applicable human resource federal and state requirements; conducting investigations; maintaining records; representing the organization at hearings.
Perform responsibilities of monitoring performance and managing parameters to provide fast query responses to front-end users.
Perform multiple tasks like facilities management, data communications, insurance and human resources service
Handle multiple priorities, meet deadlines and follow up critical issues.
Liaise between management and employees on all administration and personnel matters.
Coordinate with various groups within organization and provide accurate, efficient and committed office work support in completing daily activities.
Confer with other departments to exchange information, coordinate activities and promptly resolve issues.
Prepare memos, letters and reports
