Executive Assistant to CEO
Professional Traders DMCC
مجموع سنوات الخبرة :10 years, 5 أشهر
* Draft, edit and proofread business correspondence
* Prepare documents for all meetings the CEO is hosting or
participating in. Coordinate all details related to Events such as
meetings, social engagements, corporate gatherings/functions, etc.
* Participate in meetings as requested; prepare and distribute notes if
necessary. (organize, take minutes, and follows up on actions).
* Ensure all calendars, internal documents and records are accurate
and up-to-date. This includes keeping track of meetings,
appointments, conference calls, social engagements, etc. and
ensuring the CEO is aware of scheduled obligations on a daily
basis.
* Create advanced PowerPoint presentations often on time-sensitive
basis.
* Take an active role in special projects and ownership of additional
duties as assigned
* Arrange and manage extensive domestic and international travel
* Process expense reports
* Coordinate meals for lunch meetings and make reservations for
offsite meetings
* Prepare intermediate Excel spreadsheets and graphics.
* Conduct independent online research and data analysis
2015
FRONT DESK ACTIVITIES
Receive, direct, relay telephone messages in a cordial and professional manner
Greet, assist and direct visitors and respond to public inquiries
Maintain General Filing System and file all correspondence
Assist in planning and preparation of meetings, conferences and conference telephone calls
OFFICE MANAGEMENT
Monitor the use of office and pantry supplies
Coordinate the repair and maintenance of the office and office equipment
Sorting and distributing incoming mails as well as arranging outgoing mails
Assist in managing existing clients by effectively responding to their requests and concerns
FINANCE DUTIES
Administer Petty Cash Fund according to established procedures
Issue cheques for invoice payables
Monitoring and maintaining Post Dated and Dated Cheques and reporting the same to Finance Manager
Requesting quotation and raising purchase order to suppliers
Prepare invoices and receipts for all our incoming and existing clients
BUSINESS DEVELOPMENT
Requesting and providing business cards for Staff
Assisting and supporting Sales Department in Career Fairs and Platinum Classes
Preparing attendance and snacks for Advance Platinum Classes
HR FUNCTIONS
Responsible for preparing Pay Slips and Leave Forms
Maintaining records for employees leave credits
Processing Employment Visa for employees and clients
Assisting in processing DMCC Company Formation of our new and existing clients
Make travel arrangements for employees
Answer telephone enquiries from customers, attend to clients and assist other staff in the organization with
their enquiries
Set sales presentation meetings with the prospective clients and prepares sales proposal and conducts follow-
up meetings.
Builds business relationship with the Branch Manager by taking action and providing feedback on leads
generated by the bank as well as attending morning briefing/meeting conducted by the bank.
Involved in staff training and development, staff assessment and promotions.
Prepares accurate and timely reports like sales activity report and branch activity report.
Involved in staff training and development, staff assessment and promotions.
Photocopying and printing various documents as well as to filing and faxing legitimate documents from
clients.
Ordering and maintaining stationery and equipment.
Organizing and storing paperwork, documents and computer-based information.
Balance currency, coins, and checks in cash drawers at ends of shifts and calculate daily transactions using
computers, calculators, or additional machines.
Cash out checks and pay out cash after verifying that signatures are correct, that written and numerical
amounts agree and that accounts have sufficient funds.
Receive checks and cash for deposit, verify amounts, and check accuracy of deposit slips.
Examine checks for endorsements and to verify other information such as dates, bank names, identification of
the persons receiving payments and the legality of documents.
Promotes the Bank's products and services; consistently cross-selling bank products at every opportunity.
Promote and maintain positive relations with all contacts, customers and potential customers.