Executive Secretary to Head of Finance & Accounts
Emirates Falcon Electromechanical Co. - EFECO LLC
Total des années d'expérience :28 years, 0 Mois
Reports directly to Head of Finance & Accounts; Serves as frontline for Finance & Accounts Department and act as a key point of contact for Finance Head with all subsidiaries of EFECO outside UAE (Saudi Arabia, Qatar and Palestine respectively); Manages day to day activity of Finance Head by providing administrative & secretarial support as well as the whole Finance & Accounts team; Ensures smooth running of the department; Handles mail, external and internal, reads and analyzes information before bringing the documents up for Finance Head’s attention; Prepares all general correspondence (letters & memos) and pertinent reports, charts, presentations as directed by Finance Head; Handling of incoming & outgoing documents for all subsidiaries of EFECO for review and approval of Finance Head; Check deadlines on incoming requests and put preliminary work in play; Assist the Finance & Treasury team in the application of bank guarantees and other related documentation needed by the Treasury (L/C documentation, Tender, Advance & Performance Bonds); Liaise with EFECO bankers for related request/s & queries as per the instruction of Finance Head; Maintains and organize pertinent files and records for Finance Head and the department with high discreet in handling the confidentiality of all official matters; Disseminate work instructions within the department as directed by the Finance Head; Performs other job related tasks as required by the Finance Head.
Handled outbound sales (Consumer Protection Plan and Identity Protection Plan) for an international credit card.
Reported directly to the Executive Director (ED) and supported the Client Service and Operations Team as well.
Assisted and coordinated logistics for business meetings and business travels for the ED and the whole division.
Handled and monitored the division’s central records and files (client file folder containing pertinent client’s
information and costing) Maintained and monitored sales journal of the division including signed contracts and billing
requests submitted to Finance monthly. Prepared and ensured timely submission of regional reports for the division i.e.
Monthly Business Letter, Contract Tracking Summary and Management Committee Reports for submission to the
Regional Office.
Coney Reyes On Camera - a Local TV Program in the Philippines)
Reported directly to the President. Provided admin and secretarial assistance including coordination for meetings and
speaking engagements as well. Prepared reports and correspondences on daily basis. Handled administrative
requirements for the network before program airing.
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