Senior Commercial Officer
Salam Technology (Hamad Port Project) - Ocean Blue
Total des années d'expérience :15 years, 6 Mois
✓Maintaining accurate Cost to Complete (CTC), Estimate at Completion (EAC) reports and the Commercial dashboards.
✓ Working closely with Team Managers (Work Package & Support Teams) to ensure Resource and Procurements/Materials forecast are updated.
✓ Working with Finance (Head Office) to ensure Actual Cost data is available.
✓ Using Oracle to produce Accounts Payable reports for the Commercial team as required
✓ Working with the Commercial team to ensure an accurate revenue forecast is maintained
✓ Administer requests for the use of Contingency budget
✓ Prepare Commercial data required for use in Management’s meetings/reports
Responsibility involves monitoring, last line checking, baseline approval, significant diversity and providing highly reliable databases.
Organize Quarterly Performance Reviews (QPRs) for the whole group highlighting Key Performance Indicator (KPIs) challenges and changes for each department including other Liaison Offices outside Qatar.
Maintain, organise, analyse, update and retrieve data from SAP; Access appropriate data files and update records accordingly in SAP and/or other corporate systems to support Business Support Team as per the CWO procedures and company P&Ps.
Invoice processing for business entertainments; Assists C&S Business Support team and Head of Budget and Reporting with Department budget controls and fund replenishments and/or transfers to Liaison Offices’ expenses and reports directly to the Chief Operating Officer - Commercial and Shipping Group.
Coordinates and arrange for Shareholder’s Market presentations with the Company’s respective Shareholders at a given period.
Prepares data in order to generate report charts and presentations for meetings and department gatherings.
Provides point of reference on simple aspects of work for guidance on company workflow practices, precedents and techniques.
Handles Departmental Mandatory Training reports for all including Liaison Offices in China, Thailand and Japan for Management’s references.
Communicates with various Hotels/restaurants and other related establishments (i.e., Al Maha Services, Transportation, Visa processing etc.) for events planning and other marketing-related arrangements.
Coordinates and acts as a focal point with internal and external VIP/VVIP guests/buyers who wishes for QG facilities Ras Laffan (Port/Plant/Main Control Room/Berth Areas) tours as per company procedure and with the highest level of HSE understanding and reception.
Maintains and replenishes stationary for COO-C&S Office. Performs other duties as required in the Commercial & Shipping Group.
In charge for performing support on cost control services and to assigned area of responsibility (i.e., invoice processing, SAP End-user, reports, etc.) as required by the Head of Onshore Project Services/ Ventures Business Division Manager/ Onshore Drilling Manager/ Reservoir & Production Manager.
Focal point between COMPANY and Suppliers/Vendors in resolving payment and/ or processing issues;
Verifies SAP Values thru SAP Document Nos. with existing COMPANY records & with the VENDOR’s, for the purpose of assessing and evaluating the eventual financial outcome for the Project.
Responsible for Project SAP Coding review.
Assists the Contracts Department, Supply Department, Accounts Payable and Ventures Finance with the invoice processing (including Approval as per TOFA, SAP Entries, Rejection of Invoices/Payments, Payment Booking and issuance of Payment Advise Certificate). Requests registration of VENDOR/Suppliers in the SAP system with appropriate Bank Details and supporting documents;
Supports Ventures Finance as necessitated to ensure the integrity of Project cost database (Assist QG3&4 Venture Controller on Monthly Value of Work Done (VoWD), Forecast, Forecast to go and Actual reports;
Assists Contracts personnel in the Final Account Status (FAS) and Close-Outs for each existing QG3&4 Onshore/Offshore Commitments.
Verifies Invoice registers for Taxes Claimed and Paid as per procedures;
Verifies and reviews Proforma Invoices/ Interim Certificates (for Onshore, Offshore, Drilling and WWDSF Team) in accordance with the Agreements and COMPANY policies and procedures. Provides technical guidance to department managers in the area of expertise.
Inputs Invoice details to SAP system, creates Purchase Orders and Service Entries (PO/SE) for references and booking/posting of payments. Executes call-off orders creation from existing Contracts and uses the Workflow for sending SEs for Acceptance/Approval within the SAP system.
Assists in the Coding (WBS, Plant/Company Code, GL Accounts, Purchasing Org. & other Account assignments); Approval as per TOFA and PO/SE creation with other QG Projects.
Independently performs activities related to Purchase Requisitions; CWO procedures as per TOFA and company P&Ps.
Maintains QG3&4 Onshore Invoice records and payment Logs for reconciliation references.
Directly coordinating with SUPPLIERS/CONTRACTORS/VENDORS and CONTRACTS in resolving disputed invoices.
Monitors company accounts in the system to ensure payments to be up to date;
Prepare analyses and reports (i.e., Invoice Ageing, Treasury Lists) associated with Payables/Cost Control in a weekly and monthly basis for review and approval of Cost Control Lead.
Supports the Internal Cost reports (i.e., Commitments, Manpower Histograms on Estimated/ Not to Exceed Values and Actuals).
Performs SAP support to the Project Contracts Team, Cost Control Team, QG Accounts Payable and QG Finance Ventures.
Provides assistance to the A/P Officers, A/P Supervisor and Lead/Senior Cost Specialist in the preparation of any ad hoc reports, and management information to satisfy internal and external requirements.
Coordinates with the Accounting/ Cost Control Team and Contracts Team in reviewing and scrutinizing Invoices from various vendors, and relieves A/P Officers as required.
Demonstrate commitment to protect the health and safety of every employee involved in Company activities.
Maintains and uploads the archives and logs of the Accounts Payable Department/Contracts Dept.
Individually uploads each invoice to PIMS for records once received from Vendors and QG A/P.
Accurately prepares and coordinates Invoice Approval Sheet with other departments for payment approval as per TOFA,
Performs PO/SE creation for Project Invoices (i.e., Manpower, LLI, Spare parts, Capital Spares, Custom Duties and Progress)
Troubleshoots system and programs of A/P’s and Contracts’ Technical issues.
Sends out confirmation and request thru Correspondences/ emails with regards to Purchase Orders, receives and verifies Delivery Notes and Invoices for SAP amendments (SAP number & Cost Code requests, Close outs, & extensions).
Sending out notices to respective vendors, whenever Invoices received and/or processed by the team were rejected and/or returned due to inconsistencies.