Document Controller
ORYX GTL
Total years of experience :19 years, 1 Months
Qatar Kentz, W.L.L (Oil & Gas and Building Projects) Document Controller Duties and Responsibilities:
• Carried out full secretarial and admin support to the Project Manager, Engineers, and all team to ensure the smooth running of project operations.
• Responsible for all Incoming and Outgoing letters, from and to Contractors.
• Checked thoroughly transmittals and documents reference numbers and attachments.
• Facilitated department meeting.
• Drafted minutes of meeting and facilitate HSE Monthly meeting with the team
(Abu Samra, Doha Oasis & Oil & Gas Projects) Document Controller / Secretary Duties and Responsibilities:
• Processed Material Requisitions (MR) from all site projects as well as for head office.
• Process LPOs and Invoices.
• Checked thoroughly transmittals and documents reference numbers and attachments.
• Carry out all secretarial works with the highest level of confidentiality.
• Carry out all other administrative matters.
(Doha International Airport Refurbishment Project) Document Controller Duties and Responsibilities:
• Conformed to companys enforced specification and document control procedures.
• Coordinated all activities related to the document control procedure including technical documents, drawings, and commercial correspondence.
• Created document filing and organizing systems that are both effective and efficient for all department to get access for their respective discipline.
• Carried out administrative matters as required.
• Carried out HR duties e.g. filtering candidates based on qualification and experiences.
• Carried out initial interview with candidates to be shortlisted and endorsed to the appointing Manager for final interview and deployment.
• Arranged timesheets, leave, refund for employees and all other office expenses.
Projects:
• ORYX GTL, Qatar (Call of Contract)
• Al Bayt Stadium
• Wastewater Recycle and Reduction (WRR) Project - Ras Laffan
• Zero Liquid Discharge Project (ZLD) - Ras Laffan) Duties and Responsibilities:
• Performed secretarial and admin support to the Project Manager, Engineers, and all team to ensure the smooth running of project operations.
• Responsible for all Incoming and Outgoing letters, from and to Contractors.
• Regularly updated the register for the ins and outs of letters and transmittals for easy audit and tracing of documents.
• Ordered office supplies and made inventory of the same.
• Prepared Daily, Weekly & Monthly Reports to client and Subcontractors.
• Prepared Minutes of Meeting (MOM) during weekly meeting with client and emergency meeting
• Drafted warning letters to employees who had site violations.
• Followed up and update RLIC gate passes.
• Coordinated all activities related to the document control procedure including technical documents, drawings, and commercial correspondence.
• Input document data into the standard registers (EDMS & ASSAI), ensuring that the information is accurate and up to date.
• Filed and arranged hard copy documents in an excellent manner.
• Arranged airline bookings for managers.
• Organized and scheduled appointments, meetings, and events.
• Carried out all other administrative works.
Duties and Responsibilities:
• Taught children from 4-12 years old from basic reading skills, different school activities and general education in different subjects as per curriculum.
• Planned and delivered well-structured lessons that will engage and motivate students.
• Planned and organized visits, field studies and special activities connected with the teaching of the subject.
• Facilitated meetings with parents to give update to the development and attitudes of their children at school.
• Organized and supported a range of extra-curricular activities both in school and community.
• Took a full part in all school activities as required.
Duties and Responsibilities:
• Prepared legal documents as requested by client.
• Received and registered all types of legal or public documents.
• Managed a filing system both manually and electronically.
• Served and entertained clients with their legal inquiries.