HR And Administration Manager
ALMULLA FOOD GROUP
مجموع سنوات الخبرة :12 years, 8 أشهر
Develop and implement HR strategies and initiatives aligned with the overall business strategy
▪ Bridge management and employee relations by addressing demands, grievances or other issues
▪ Manage the recruitment and selection process
▪ Support current and future business needs through the development, engagement, motivation and preservation of
human capital
▪ Develop and monitor overall HR strategies, systems, tactics and procedures across the organization
▪ Nurture a positive working environment
▪ Oversee and manage a performance appraisal system that drives high performance
▪ Assess training needs to apply and monitor training programs
▪ Report to management and provide decision support through HR metrics
▪ Ensure legal compliance throughout human resource management
▪ Plan and coordinate administrative procedures and systems and devise ways to streamline processes
▪ Recruit and train personnel and allocate responsibilities and office space
▪ Assess staff performance and provide coaching and guidance to ensure maximum efficiency
▪ Ensure the smooth and adequate flow of information within the company to facilitate other business operations
▪ Manage schedules and deadlines
▪ Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
▪ Organize and supervise other office activities (recycling, renovations, event planning etc.)
▪ Keep abreast with all organizational changes and business developments
Recruitment and admin works
Coordinate with candidates locally
Organize interviews and tests (if applicable)
Update notice boards with recruitment advertisements
Regularly update to HR (main office) and the department Managers.
Ensure all visit visas requested into Kuwait are processed in a timely and efficient manner (where applicable).
Ensure that any 'visit visas' for external countries requested by base staff employees are processed in a timely and efficient manner.
Assist with paperwork on all immigration and labour Ministry related issues for employees (and dependent families).
Liaise with staff, managers and other members of the HR team to ensure all staff based in Kuwait are employed legally.
Responsible for preparing the paperwork and liaise with In-Country Manager on residence visas & labour cards for Kuwait
Regularly updates to Regional HR and and the department Manager
Support and assist with the co-ordination of training courses in region
Carry out and assist with induction for new members of staff
Absence Management
Ensure sickness and unauthorized leave is kept up to date and recorded for staff
Highlight any concerns or issues the arise in line with the policy
Administration:
Assist in the administration of the company's annual performance appraisal scheme
Filing - maintenance of personnel records both on a computer and manual system
Start new hire file and forms
Maintain the personnel files
Administration of promotions and terminations
Update of organizational chart
Monthly reporting of staff changes for Management
Designation - Human Resource & Payroll Officer
Responsibility:
1- using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases.
2- Devising and maintaining office systems.
3- Responsible about staff visa, renew and cancelations.
4- Responsible to make staff Baladiya cards,
5- Make documentation to issue new work permit from overseas.
6- Opening labor account bank.
7- Count salaries, vacation payment and indemnity for all group companies.
8- Transfer salaries online via (GB & CBK).
9- Make the monthly schedules for the staff in Shamiya co. (7 branches).
10- Monthly budget reports for salaries as per proposal schedules.
11- Daily report for staff attendance, delay, absents and shares it with managers.
12- Make updated reports with employee residences and share it with managers.
13- Attending meetings & Investigation, taking notes to issue the reports.
14- Follow up mandoub works and make report to operation manager.
15- Make all letters internal, governments and embassies.
16- Sending Shipments and tracking it (DHL & Global Express co.)
17- Vacation Schedules as work need.
18- Update expiration date for company licenses and other company.
19- Schedule operation manager meetings.
20- Follow up with lawyer regarding companies’ cases.
21- Recruitment services for overseas workers (Nepal, Philippine, India, Egypt and other countries)
22- Making test and evaluation for the staff monthly.
HR asst.
Booking Tickets & Hotels in and out of Kuwait.
4- Report daily Exchange rate, weekly report sending to Director.
5- Attending meetings & Investigation, taking notes to issue the reports.
6- Ordering and maintaining stationery and equipment.
pg. 3
7- Consumer requirements as monthly used
8- Get offer prices between all companies to have best qualities & prices.
9- Sorting and distributing incoming post & Fax and organizing and sending
outgoing post.
10- Liaising with colleagues and external contacts to book travel and accommodation.
11- Organizing and storing paperwork, documents and computer-based information.
12- Assisting with accounting reports (Salaries & indemnity)
13- Maintaining employee files and the General HR Files
14- Reporting day-to-day efficient operation of the HR office
15- Record the Completed Tasks has been done by HR employee “Mandoubs road”
16- Daily Finger Print Report, Sending to HR & PR Manager.
17- Monthly Finger Print Report, Sending to Account Dept.
18- Monthly Report with Employee turnover sending to Director, Cc General Manager
and Finance Manager.
19- Responsible about employee vacation plan.
20- Responsible about issue HR & Administrators Forms, administrative circular,
internal memos, ect.
21- Contacted all government institutions, by writing books, get signature and handing
to mandoubs.
22- Report employee residence.
23- Arrange and sometime make forms to renew employee residence.
24- Handle with mandoubs to finish them works like, Health cards for labors & the
employee who carrying food items, Renew Truck book, Renew Advertisements on
the Trucks, doing the forms and collect all paper they need, etc
25- Sending Shipments and tracking it (FedEx & Aramex), Tracking other shipping
company.
26- Contact with lawyer for all cases on company.
27- Follow up the last update on each case and report it to HR Manager.
28- Assisting in secretary & administrator work for Aujan Beverage Company since
joining till now.
29- Follow up Maintenance contracts between company and other companies.
30- Follow up expiration of the government documents like “Commercial license,
Authorized signatory, Import license, Customs documents, ect.
31- Admin accesses for all company accounts on internet, like Zain & viva “
communication companies “, and I have authorize to do all changes over the
contracts.
32- Authorized
Accounting Section
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