Executive Secretary/Officer in Charge
International Business Center
مجموع سنوات الخبرة :6 years, 11 أشهر
•Handles a wide range of responsibilities to ensure the smooth functioning of an office and equipped with good communication skills and leadership qualities. As my work encompasses, supervising the work of all the office staff, in designing and implementing the various policies of the office, I should also possess good multitasking skills. Since, I am the first person, whom employees approach for getting their complaints resolved, I also needs to be a good problem solver. I was also involve in accounting in performing accounts and financial status of company, have good mathematical skills to perform the above mentioned task accurately and quickly. Possessing all these qualities will be a great asset for me as an active and Office In charge Manager to efficiently perform my duties listed more than to Superiors expectations.
•Organize complex of high level meetings, manage changing diary that provides superior administration duties.
•Handles and updates records in the General Managers and Admin office...
•Meeting clients and customer satisfaction and achieve their expectations.
•Maintains the systems of ISO 9001:2008 Quality Management and Audit as required and application for consistency within the management standard and other regulatory requirements.
•Diary management, coordinates meetings, prepared confidential reports, documentations/correspondences with the ability to comply company confidence, with solid, sound computer skills, has an ability to work under pressures to meet tight deadlines in a rewarding role.
•Managing the office and setting up systems to keep work flowing and data accessible.
•Keeping track of work in - hand and progress as necessary, assisting with the training and supporting new staff for office policies and systems.
•Liaison with research and admin group to resolve problems and allocate solutions.
•Manage the recruitment inbox, prepares the interviewee assessment forms and respond to candidates in timely manner.
•Conducts interviews for applicants and assessed, worked closely with all departments
•Assisting line staff and managers in implementation policies procedures interpreting and advising on employment legislation as based from the UAE Law.
•Help administering the accounts/financial departments on payroll, benefits, incentives and other relevant matters, including promotions, and keep track employees records, planning, developing and analyzing training as needed.
•Handles and updates records of the department, site attendance and project area, claims, overtime, leaves and vacations.
•Experience of Health and Safety policies and procedures.
•Work generally as MR (Management Representative for ISO 19001:2008 for Quality Audit and Yearly Surveillance Audit to organizational, analytical and procedural skill normally acquired through the completion of the administrative systems and human resource functions
•Performs duties and activities for day to day running of the office and its management, marketing of an organization forward in its continuing growth, impact and expanding of its work.
•Recommend and implement corrective actions for goal achievement, monitor level of resources utilized in service delivery and enhance effectiveness for development, identify and communicate service line needs, coordinates with all the departments, provide over all effective management over assigned worked.
•Recruiting staff this includes developing job descriptions and person specifications, preparing advertisements, checking application forms, shortlisting, and selecting candidates.
•Processes purchase requests (PR’s/PO’s), and direct invoicing.
•Liaises with other departments (Purchasing and Finance) with regards to contracts, and invoices.
•Provides logistical support and assistance such as transportation, stock control, warehousing and inventory, negotiating with customers and suppliers, develops business new contracts, analyzing problem encountered and produced new abrupt solutions, analyses data for monitoring performance and plan improvements.
•Providing administration and management support.
• Responsible for establishing and maintaining a effective document control systems. Ensuring that all design documentation is accurate, up to date and accurately distributed to relevant parties
• Maintaining a tracking facility to enable documents to be updated easily. Scanning in all relevant new documents. Checking dispatch documents are accurate. Presentation and filing of documents and drawings. Responsible for maintaining hard copy information. Issuing and distributing controlled copies of information.
• Ensuring all documents are as up to date as possible within electronic filing systems.
•A comprehensive understanding of health and safety regulations. Ability to evaluate, prioritize, organize and delegate work schedules. Proven decision making skills. Able to react quickly and effectively when dealing with challenging situations. Assisting departments with queries on documentation requirements & submissions..
•Administers daily trips and activities of the drivers in the site, receives transportations requests, prepares and coordinates daily rosters of trips of supplies and materials.
•Updates and maintains own developed data base application systems for all types of licensure procedures, issuance to expiry and validity
• Responsible for record keeping and document controlling, in charge of products and supply inventory, building positive Staff working relationship, accept incoming and outgoing calls, reserved confidential files of the company and promote business growth through initiative, learning’s and perseverance.
• Document register of all reports, set objectives, planning projects, records on a project given, ensures all recipients are transmitted as required with new revisions and received on time, manage the documents and review process, internal and external, sending transmittals and submittals and archiving data for historical purposes.
• In charge for sales and marketing strategies both internal and external and sales planning for existing and new products, handles customer feedback and comments, audit, checks and inventory of stocks and materials.
Social work is a professional and academic discipline that seeks to improve the quality of life and wellbeing of an individual, group, or community by intervening through research, policy, community organizing, direct practice, and teaching on behalf of those afflicted with poverty or any real or perceived social injustices and violations of their human rights. Research is often focused on areas such as human development, social policy, public administration, psychotherapy, program evaluation, and international and community development. Social workers are organized into local, national, continental and international professional bodies. Social work, an interdisciplinary field, includes theories from economics, education, sociology, medicine, philosophy, politics, anthropology, and psychology.