ماريبيل Enriquez

Able to conduct audit of suppliers balances against inventory to assure that everything paid for are correctly received.
Verification and processing of local cash purchases.
Preparation and processing of payment, recording of local/overseas supplier invoices by matching the supporting documents such as Purchase Order and etc.
Perform all the necessary inquiries by means of phone calls and emails to different vendors from different parts of USA, Europe and Asia for the items that need to be purchased.
Get proper quotations from vendors and negotiate for any provision of discounts.
Prepare all necessary document required to issue Purchase Order.
Collect and submit all required documents to finance to process payment.
Prepare the payment memo and have a proper and timely monitoring until the suppliers receive the proceeds of the transfer.
Have a close monitoring on the purchased goods and follow up on its availability. Make sure that the items’ availability will always meet the projects’ time frame.
In contact with the courier companies to ask for any shipment quotation and once approved, have a proper coordination with both forwarding agent and the supplier until goods will reach our end.
Manage courier shipment to and from different destinations as well as preparing all required documents for shipment and keep tracking records for all sent/received shipments. (Keep records with high accuracy)
Have a proper monitoring on all the expenses incurred during the whole process of the purchases.
Have a weekly report to GM for all the status of the purchase and the goods that are still on quotation.
In contact with the Warehouse Manager as to status of the received shipment, in case of discrepancies or damages of the purchased items, coordinate directly to the supplier and ask for any option of claims either replacement or refund.
Maintain filing of records for easy access.

Responsible in the preparation of budget according to acquisition cost and selling price and ensure to include all the items that are in the final design.
Makes inquiries on price quotation from different suppliers basically from USA, Europe and Asian countries for project items according to the specification given by the designers.
Communicate to foreign vendors as to price discounts and other concerns.
Maintain effective communication with the supplier.
When quotation is approved, prepare Purchase Order and have this send to the supplier the soonest possible time.
Prepare the initial and final payments of the purchased items.
Monitor the transaction until the items are ready for delivery.
Coordinate both to the supplier and the forwarding agent to have proper and on time delivery of the items and insure that all documents related to Custom Clearances will be available to avoid any problem at the Custom.
Performs other duties as required such as scanning, encoding, photocopying and other.
Settles all unwanted discrepancies in the course of the purchase.
Attends to suppliers’ need as to color preference, shop drawings and other specifications and provide the necessary action to avoid delays.
Have an updated monitoring of existing project (budget and status update)
Have an updated expense monitoring of every handled project.

Receive, respond and distribute all the department’s emails to the concerned Consultants.
Prepare correspondence such as letters, memos and emails.
Circulates administrative memos.
Prepare evaluation forms for the renewal of contract of all personnel and distribute it to all the sub units concerned under Medicine Department.
In charge of the filling of all vacation forms of doctors (Residents and Consultants under Dept. of Medicine) and always provide updated information regarding their vacation balances and make it available at all times when needed.
Prepare and distributes monthly On Call Rota schedules of Consultants and Residents.
Prepare and submit to the Personnel Office the monthly tabulation of Consultants’ On Call duty for credits.
In charge in assigning Residents and follow up from time to time to be an invigilator for the Medical Students’ written examination for the Med courses subject.
In charge in the encoding and preparation of exam questions.
Receiving incoming and outgoing calls.
Maintains accuracy of the files.
Perform related duties as assigned by supervisor.
Organize and arrange files
Assist the team to prepare for meetings.
Take minutes of the meeting.

ACCOUNTING STAFF
Baug Carp Beneficiaries Multi Purpose Cooperative (BCBMPC

Prepare monthly financial reports and maintain full set of accounts.
Perform reconciliation of receivables, payables and bank balances
Reconcile accounts, post journal entries and maintain a complete and accurate general ledger in accordance with accounting principles.
Correct errors, if necessary, by posting adjusting journal entries.
Maintains ledger as required.
Carry out reconciliation of balance sheet accounts to ensure that all accounting records are accurate.
Assist with period-end closing transaction(Daily/monthly/quarterly/annually)
Ensure monthly closing by stipulated deadlines.
Input data into the computer and produce reports for management.
Prepare monthly management accounts to produce timely and accurate management information.
Perform other supporting duties as directed by supervisor.
Retrieving accounting documents on a timely basis

Preparation of accounting entries by compiling and analyzing accounts information and substantiate financial transaction by auditing of documents.
Controls and prepares GL entries, accruals and allocations
Have an updated cost for the Production in Process.
Participate in processing the monthly payroll based on the company’s payment schedule and ensure posting all transaction in a timely and accurate manner.
Arrange the payment of staff salaries through the computerized payroll system.
Maintain all necessary payroll records required to comply with statutory regulations and for the effective management of the payment.
Coordination with External Auditors and Tax Consultants for timely filing of Financial Statements and Returns.
Timely tax reporting.
Annual preparation of the Company’s Income Statement and other Financial Positions.
Perform timely & accurate posting, balancing and reconciliation of the General Ledger.
Review and recording of journal entries.
Assist in the control of and monitoring of the utilization of the company’s petty cash as per the company’s policy and procedure and maintain control log.
Assist in preparation of monthly management reports, schedules and variance reports.
Assist in identifying and calculating accruals and ensure its accuracy on monthly basis.
Assist in preparing the annual budget.
Provide support in the development of all necessary financial controls and in carrying out reconciliations to ensure the production of accurate financial records and information.

charge in encoding the materials withdrawn from the Central Warehouse.
Do the exact charging of materials to the different departments.
Perform the actual inventory of materials against record.
Facilitate the preparation of the withdrawal of materials.

Operates machine that produces first Wheel assembly and the Sweep Second Hand assembly for Timex watches.
Able to meet the required standard pieces per hour.