Admin Officer
Jubaili Bros
Total years of experience :3 years, 10 Months
• Updates Sales Quotations/Warranty Registrations daily
• Prepare Invoice, Sales Orders, Delivery Notes, and Receipts Vouchers, and Payment Vouchers, return invoices, statement of accounts thru system Dolphin.
• Received and Transfer calls to concern departments.
• Check company email daily and send inquiries for concerned persons.
• Received and distributes receivables from accounts to sales team.
• Send Statement of Accounts and updating customer’s payments.
• Prepares daily movement (daily transactions) to be send at main office.
• Monitoring/ updating/ reporting employee’s attendance daily.
• Monitoring /handling the cash box and petty cash.
• Prepares weekly report daily/weekly expenses for office/workshops etc.
• Prepares employee’s overtime summary monthly.
• Filling/ monitoring/ recording IN/ OUT documents.
• Document scanning and sending to its correspondents.
• Check rental fleets/update and invoice.
• Received cash/ checks from retail and customers.
• Assist ISO audit team from main office for auditing.
• Conduct inventory/report monthly/quarterly.
• Prepares bank deposits, and other payables.
•Updates daily and weekly reports for reimbursement.
•Prepares disbursement vouchers
•Filling, monitoring and recording purchases and pullout parts.
•Prepares Bureau of Internal Revenue (BIR) Payments and others payables as required.
•Monitoring of Equipment Units (backhoes) from Surigao branch, reports status and condition of assigned units.
•Prepares daily reports of assigned units for loading and receiving.
•Receive, report and process incoming and outgoing calls/email from site supervisors and clerks.
•Prepares Monthly Income and Expense Report.
•Prepares and process Employee Payroll and Clients Billing.
•Process Bureau of Internal Revenue (BIR) Payments and other payables.
•Prepares disbursement vouchers for expenses, advanced slips for purchasing items and acknowledgment receipts.
•Manages incoming and outgoing documents.
• Prepares Daily, Weekly, Monthly Sales Report.
• Prepares monthly payroll for crews
• Monitors crews’ in the absence of manager/franchisee
• Manages incoming and outgoing transactions from commissary and other suppliers
• Prepares bank deposits, withdrawals and other payables
• Prepares summary purchase receipts for Value Added Tax (VAT)
• Files and records all incoming and outgoing documents
• Receives incoming calls from customers for catering services and other transactions
• Prepares requirements for Business Permit processing
• Liaise and provide information on Bureau of Internal Revenue (BIR)
o In charge in the registration of business and other BIR transactions
o Receives and provides information on client’s telephone inquiries on BIR transactions
o Records and file Books of Accounts and File Returns stamped by BIR
o Prepares letter of request forms, transmittals for Percentage Tax Returns to be submitted/received by a Bureau of Internal Revenue (BIR) officer
• Encodes Monthly Income Sales of clients and prints Monthly Percentage Tax Returns.
• Process bank deposits and withdraws including others payments
• Process annual registration of Book of Accounts
• Transacts with suppliers in the printing of Official receipts, Sales Receipts, Sales Invoices, and other invoices for clients
• Encodes and process data
• Manages files and records all incoming and outgoing documents
. Support Technical/Field Team
• Prepares daily, weekly and monthly Sales Report
• Prepares and print Official Receipts for parts purchased
• Assist external audit team during audit period
• Receives incoming calls and provides answer or information to routine queries