ORDER ADMINISTRATION EXECUTIVE
AL FUTTAIM MOTORS
مجموع سنوات الخبرة :7 years, 6 أشهر
• Model Table Maintenance- creates and maintains accurate model database (external & SAP) ensuring data encoded as necessary. Maintain Katashiki equivalent model data in AFM databases.
• Order Preparation- supports the product ordering executives in preparing all necessary data for generation of Showroom Order template in accordance with factory order parameters, by manufacturing source.
• Order Consolidation- consolidates Showroom inputs and prepares final summary document; monitors and analyses level of demand within Distribution Channel, by volume and value, noting and reporting exceptions out with the Order plan.
• Order Update- provides feedback to Sales Operations / Logistics Team on Order situation; ensures timely communication of pipeline product availability.
• Administration - prepare and develop reports and data encoding as needed - daily /weekly etc.
• Stock Allocation - monitors shipment arrivals, take order requirements from different distribution channels, and accurately & efficiently allocate these requirements.
Responsibilities:
• Prepares daily inventory movement report being sent to all executives of the company (Section Heads to President & CEO)
• Prepares real time inventory report being sent to Marketing Department (staff to VP-Sales & Marketing)
• In-charge of other daily reports: slab off, core stock, returned rolls, old stocks, unbooked inventory and rejects
• In- charge of internal & external inventory count
• Prepares monthly ending inventory report in coordination with production and accounting departments
• Prepares daily and monthly roll delivery statistics report
• Prepares monthly inventory management report
• Prepares yearly reports submitted to management
• Coordinates with production & sales regarding monthly rolling plan & daily target
• Performs system-related activities other than inventory monitoring
• In-charge of inventory reconciliation with production and accounting
• Assists in training of new staff in related job duties and company policies
Accomplishments:
--Had extensively improved the reporting system of Warehouse and Distribution Section through formulation of the following:
• Daily Old Stocks Monitoring Report
• Real Time Unbooked Inventory Report
• Monthly Roll Delivery Statistics which aid in the revision of the company’s SKU level
• Monthly Slab Off (Damage) Report which includes their corresponding cost
• Monthly Returned Rolls Report which includes their corresponding value
--Supported the company’s projects:
• Monitors ISO compliance of Warehouse and Distribution Section
• Supports TPM activities through continuous individual and focused improvements
• Member of the Administrative Committee of TPM
• In-charge of Warehouse and Distribution’s TPM activities
• Supports the Green World (Branding) activity of the organization
• Member of the Green Individual Committee (Brand Committee)
• Volunteer of SCG Sharing the Dream project
Responsibilities:
• Negotiates freight rates, trucking charges and courier charges
• Coordinates with Business Development Head regarding monthly export sales target
• Coordinates with agents for export orders and other related information
• Prepares proforma invoice of every purchase orders in SAP
• Prepares shipment order (SO) in SAP in relation to proforma invoice
• Prepares loading plan of every order
• Booking of shipments with shipping lines and truckers/ brokers
• Coordinates with truckers and brokers for shipment pick-up at the company’s warehouse
• Coordinates with warehouse & distribution section for shipment loading
• Coordinates with shipping lines for timely release of Bill of Lading
• Prepares export documents according to customers’ letter of credit (invoice, packing list, stuffing list, etc.)
• Negotiates documents with the bank
• Prepares monthly export reports and statistical data
• Makes requests for payment of shipping lines, truckers, brokers and courier service providers
• Coordinates accounts payable and accounts receivable with accounting and contractors
• Monitors shipment progress
• Performs after sales service through continuous communication with agents and/or customers regarding their shipments
Accomplishments:
--Solely handled the company’s export business which covers Malaysia, Thailand, China, Singapore, Indonesia, Vietnam markets
--Supported the company’s Anti-Dumping Project against Malaysia
--Supported the TPM Project of the company
Responsibilities:
• Assist the export officer in documentation
• Make contracts, export orders using the SAP system
• Organize the documents through indexing
Accomplishments:
--Promoted as Overseas Business Officer (regular position)
Responsibilities:
• Cataloging of materials (books, magazines, cds, vcds, pictures)
• Assigning of subject headings
• Assigning of accession numbers
• Labeling
• Encoding to system
Accomplishments:
--Successfully completed the project in just three months
Responsibilities:
• Assists clients for billing issues
• Assists clients in plan inquiries
• Upgrade account for more beneficial features
• Offer plans for unsubscribe callers
• Help clients in troubleshooting phone lines
• Send out reports to technical team for major phone line problems
Accomplishments:
--Able to hit sales and quality targets set by Team Leader
TOOK 27 UNITS ONLY (3 SEMESTERS)
ON-THE-JOB TRAINING April– May 2003 Research Center Department Philippine Center for Investigative Journalism (PCIJ) THESIS Philippine Medical Thesaurus on Musculoskeletal System in Bicolano
GRADUATED SALUTATORIAN (2ND TO THE HIGHEST HONOR) SILVER MEDALIST IN CO-CURRICULAR ACTIVITIES