MARICEL ALDEA

Administrative cum Receptionist at Fortune Promoseven

• United Arab Emirates - Abu Dhabi
• My current job since January 2011

 Maintaining leave records/personal details for HR department.
 Keeping personnel records of all the employees and keep updated
 Arrange documents for visa, work permit, medical insurance.
 Secretary to Managing Director. This includes; arranging meetings and appointments, drafting general departmental correspondence, dealing with telephone calls and diary management.
 Organization and processing of expense claims where necessary
 Organizing out-bound business travel arrangements for all members of the department.
 Organizing hotel and accommodation requirements for departmental meetings and in-coming visitors.
 Dealing with posts and emails
 Provide a meet and greet service to all visitors to the department
 Ordering stationary, office furniture, etc
 Organizing office maintenance and repair work.
 Assisting with day to day general queries.
 Distribute faxes from the departmental number
 Upkeep of departmental filing and storage requirements
 Liaising with members of the senior management team.
 Creating/maintaining relevant departmental lists (staff address lists, distribution lists, availability list etc), and keep HR, IT, Reception, Finance informed of any change.