Executive Assistant
Aquinas University Hospital Foundation, Inc.
Total years of experience :21 years, 6 Months
Provides confidential secretarial and administrative support to the Chief Operations Officer/Executive Vice President
Prepares letter and memoranda from dictation, verbal direction or form knowledge of organization policy or procedures.
Prepares and distribute minutes and agendas for the Management Committee and other special meetings called by the COO.
Maintains conflict free meeting schedules and arrange appointments for the COO.
Act as liaison with internal and external contacts in behalf of the Hospital Administrator.
Provides administrative support to the Executive Committee and Management Committee.
Manages information requests by the COO.
Proof read and edit documents (minutes of meetings, corporate documents).
Collect and consolidate reports submitted to the office for presentation to the top management.
Assist in the development and preparation of budgets for specific projects of the organization.
Facilitate on time processing of hospital licenses (government and private organizations/accrediting bodies) needed for its operations.
Set up and maintain files and records which contain confidential information, as well as assist in the designated administrative details using initiative and judgment.
Train and supervise the Administrative Assistant assigned in the department.
Establishes and maintains strong contact with groups and organizations that offer services, information and placement opportunities, job enhancement and the likes.
Assist the students with career development and locating and applying for jobs.
Facilitate and organize the first career/job fair and conducted similar activities related to job placement of students.
Coordinate with Psychometrician and guidance counselor in career coaching of the students.
Took charged for the recruitment and placement of students needing financial aid through providing them with scholarship programs offered by the university.
Appointed as the Public Employment Service Office Manager for the university and handled matters with regard to operationalization of the said office in compliance of the directive from Department of Labor and Employment.
Maintain updated files of the department as a whole.
Produce well thought correspondence (external and internal clients) and properly disseminated information to concerned departments.
Prepare and consolidated on time reports for submission to top management.
Prepare error-free minutes of meeting during departmental meetings.
Conducte and facilitated well-coordinated activities of the departments such as meetings, seminars and trainings.
Train student assistants assigned in the department.
Updated the performance appraisal of employees, initiated and recommends immediate action based on the results of the appraisal conducted.
Produced on time appointment papers for employees recommended for promotion, regularization and transfer of work assignments.
Maintained updated employees 201 files.
Established strong linkages to external organizations such as local job centers, schools and local government units for manpower sourcing.
Conduct interview, psychological testing and background checking for applicants
Prepared and served memorandum for employees such as attendance and other disciplinary memos.
Counseled employees who were issued with disciplinary memorandum.
Magna Cum Laude awardee
