Maridie ماندوكدوك

 Takes notes of the official functions and schedules of the VP/GM;
 Attend and take minutes of meeting (internal & external) on behalf of the VP/GM
 Responsible for distribution of Minutes of meeting as directed by the VP/GM
 Responsible for distribution of Memorandums, Office Orders etc. emanating from the VP/GM
 Responsible for reminding the VP/GM on his daily schedule in the morning, first hour of work
 Correspond, conduct research, draft memos, and prepare PowerPoint presentations for consideration and presentation by the VP/GM
 Responsible for maintaining records and filling (soft and hard copy) of contracts, reports, documents, data received or emanating from the VP/GM
 Responsible for updating and keeping file of the VP/GM’s calendar as well as his family;
Responsible for updating the VP/GM’s Contact list
 Coordinate with staff concerning meetings with the VP/GM; hence the staff would know the VP/GM’s availability
 Make Travel Arrangements for the VP/GM, which includes flight schedules, hotel booking, car services, etc.
 Communicate all business travel arrangements to Dole Asia Office Worldwide
 Check documents that are subject for the signature of the VP/GM - LPOs, Dole Asia - Logistics office documents etc.
 Responsible for keeping proper arrangement of the VP/GM’s office.

 Performs a variety of routine and complex administrative work in accepting, coordinating and administering claims against the supplier
 Investigate claims includes proper file composition to support payment of claims
 Finalize each individual claim with suppliers all applicable penalty fees
 Provide regular reports on claim status
 Maintain accurate records for the claim history
 Key contact for closing all claims for SPV suppliers
 To perform other duties as requested by the buyer
 To support Purchasing Coordinators and Buyers during their absence unless otherwise advised
 Works under the supervision of Senior Procurement Manager

 Overall general administration tasks to report to the Managing Director
 Provided a broad-based experience covering a full spectrum of admin duties, including executive support, office management, billing and invoicing, customer care, database admin, document preparation, travel and meeting coordination, project and program support.
 Responsible for office administrative work such as writing business correspondence, LPO, quotations and other general office duties.
 Maintain filing system in a proper manner.
 Manage and sort daily courier service delivery/distribution and mail, fax sorting/distribution.
 Conducts daily and monthly sales report related to Membership Division and coordinates with Finance Department regarding the finance of and for Membership Division.
 Overall in-charge of the Customer Service of the Membership Department
 In-charge of the proper operation and maintenance of the automated system used to support the Sales and Membership Division and card production process.
 Management, interpersonal, communication and negotiation with corporate clients comprising car dealers, major insurance companies, international and local banks.
 Answered a high volume of incoming calls and in person inquiries from clients and colleagues - treated each person with respect and provided proper information and referrals.
 Demonstrated interest in customers by carefully listening for their key concerns and resolving their problems.
 Provided assistance, support to Accounts Division as required.
 Effectively handled irritated customers and complaints in a friendly, patient manner.
 Conducts screening interview for applicants and facilitate training for admin staffs.

 Responsible in monitoring the delivery of shipments
 Responsible in the preparation of import and export documents
 Maintains various files, listings, and records
 Prepares the monthly report for income and expenses of transport department
 In charge for scheduling of the releases of imports/exports
 Prepares the payroll for transport department

 Procure different tools and consumable materials
 In control of office funds
 Exposed in making of quotations of equipment for rentals
 Responsible in purchasing order of various tools
 Exposed in typing, record keeping and sending business correspondence to numerous companies