Marie Claire Esteban

• Assist the Head of Credit and Treasury in

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• Maintain high quality of treasury filing and records system
• Provides daily administrative support to the Head of Treasury and Credit including
o Calendar management
o Meetings
o Business trips and travel booking
o Maintaining diaries
• Receives visitors and looks after their comfort and coordinates their meetings
• Prepare and disseminate correspondence, memos and forms in the department
• Compiling office records and updating the files
• Photocopying necessary documents and filing them properly
• Ordering and maintaining stationery and equipment supplies for the department
• Organizing and storing paperwork, documents and computer-based information
• Answer telephone calls and handle inquiries in appropriate manner

• Audit/checks replenishment summary and update it to the Project Accounting Manager through webmax
• Audit/check weekly payroll summary, semi-monthly payroll, regular monthly payroll and other related documents at project sites
• Audit/check the Purchase Request Order (PRS) and conduct random examination of system and procedure with regard to Purchasing at site
• Conduct surprise site audit - cash count, audit investigation if any violation occurred at site
• Conduct head count against the master list of all personnel and checks updated contract of employment at site
• Conduct physical inventory of all tools and small equipment, consumables, FEMD heavy equipments and Formworks materials at site
• Conduct physical inventory of office supplies, safety paraphernalia and T-shirt accountability of the warehouse man at site
• Audit/witness sales and weighing of scrap materials at site
• Audit/check of Security Guard’s log book. And monitor in- house rules and regulation if properly implemented
• Prepare and submit weekly report, Cash count report, Summary of offense report and other audit findings for signature of the VP for Planning, Admin and Finance noted by HRD Manager
• Confers with the audited all audit findings and recommend solutions. See to it that copy of the report is given to all concerned recipient
• Affirms the confidentiality of all job assignments

• Updates and maintains accounting records, including those which calculate expenditures, receipts, accounts payable and receivable, and profit and loss.
• Records all transactions and posts debit (costs) and credits (income) accounts.
• Produces Monthly Financial Reports and Summaries for Cooperative Officers and Managers.
• Prepares bank deposits by compiling data from cashiers, verifying and balancing receipts, and sending cash, checks, or other forms of payments to the bank.
• Handles payroll, makes purchases, prepares invoices, and keeps track of overdue accounts.