Executive Secretary
Eastern Sands Real Estate
Total des années d'expérience :20 years, 6 Mois
Handle incoming calls for leasing, sales and enquiries to company standards, using the agreed
format and enquiry sheet.
Responsible to keep the available property list up to date by keeping in contact with the owner on
a regular basis to check that their property is still available with the same details and updating
them with any changes to the market regarding price.
Makes calls to other property owners to advise them of our services with a view of getting them to
sell or rent their property through the company now or in the future.
Update weekly availability.
Reply to all missed calls and messages on the Company mobiles.
Prepare the renewal of contract, transferring of unit and ownership.
ASSISTANT TO PROJECT COORDINATOR
Responsible for updating, releasing and coordination of Site Instructions, Shop Drawing Checklist, Request for Information to Site Engineers for technical aspects and Subcontractors and other related works assigned from the Project Coordinator Manager. Updating the log registry such as incoming and outgoing documents, shop drawings, RFI’s, MIR’s transmittal's and other related documents for filling, making sure that documents are available upon request. Arranging meeting for Subcontractors and preparing the minutes of meeting as per PCM meeting. Updating the status log of Subcontractors as per Trades, materials and shop drawing submittals. Coordinating shop drawings with the Design Team and Subcontractors for revision and submission.
ADMINISTRATIVE ASSISTANT / HR COORDINATOR
Handle the tasks of maintaining and updating database of contact information of employees withconfidentiality. Handle the tasks of maintaining up-to-date records of employee by processing status changes inan accurate and timely manner. Handle the tasks of preparing and maintaining necessary reports that are required to perform thefunctions of the Human Resources Department.
Handle the tasks of assisting Human Resource Manager in developing and implementingpersonnel policies and procedures. Coordinate with PRO for new employees and renewal for processing their visa and other requireddocuments as per UAE Labour Law. Processing the gate pass for Government Agencies. Coordinate with Recruitment Agencies for new employees documents and travel arrangement. Responsible for accurately posting entries on QuickBooks Premier Edition system, acting ascustodian for office library, and carrying out other ad hoc administrative tasks as required
Preparing and sending memos and correspondence to Clients, Project Management Personnel, Consultants and interdepartmental teams and individuals. Responsible for receiving, logging and distributing documents, specifications and drawings, andensuring accurate, efficient interdepartmental circulation of documentation and correspondence Managing, maintaining and controlling records and site registers including Inspection Requests, Material Inspection Request, Material Procurement, Variation Orders, Non-Conformance Reports, Technical and Shop Drawing Approvals. Preparing tenders and all related documentation, producing the Bill of Quantities (BOQ), sample materials and sample boards, and providing comprehensive assistance in the preparation of Project Manager daily and weekly reports. Acting as library custodian, maintaining office library through database, updating manuals and resource materials, and managing stationary supplies. Performing a wide range of other administrative tasks as necessary including photocopying, faxing, binding, and carrying out Receptionist duties.
Managing and filing receivables, carrying out invoicing, and maintaining all incoming andoutgoing stocks, supplies and back-ups with complete accuracy and high attention to detail. Performing periodic inventory of all stocks and supplies, and monitoring expirations, dispatch andmovements. Responsible for tracking frontline sales orders through field, product pushing and productpresentation, and producing detailed monthly progress reports and collection journals
middle grader student