Accountant - Accounts Payable/General Ledger
ITT EXELIS
Total years of experience :12 years, 5 Months
• Matches Invoices to open Purchase Orders and agreements, ensures material or services on the invoices have been received for payment. Coordinate with Invoicing Clerks for additional documentation, as required to process invoices for payment.
• Process vendor invoices for payment within their terms and in a manner consistent with the policies and procedures.
• Process travel expense vouchers and resolves any issues by coordinating the Programs and Colorado Springs Headquarters.
• Coordinate with Finance & Cost Accounting regarding the proper entries and job codes to ensure Cost Accounting Standards are maintained.
• Coordinates with Purchasing regarding Purchase Orders and Vendor information.
• Resolves Accounts Payable/Purchasing Issues; ensuring appropriate standards are maintained.
• Evaluates, Reviews, and Verify type of Invoices.
• Validate and Approves Purchase Order Invoices.
• Coordinates with Buyers, Contracts Administrators, Program Managers and Project Accountants to complete the process of validation, approval, and coding of invoices for payment.
• Performs follow-ups and settle any invoicing issues with Vendors and Programs.
• Enters/Update invoices into the invoice-database-tracking system, ensuring no duplicate payment will be made.
• Maintains Vendor Master File.
• Prepare bank reconciliations timely on a monthly basis.
• Maintain filing of monthly journal vouchers, analysis and month end closing reports
• Input recurring and non recurring monthly journal entries and proof journal entries both in Infinium and JAMIS system in accordance with company policies and generally accepted accounting principles (GAAP).
• Receive intercompany debit and credit advice from HQ and other divisions. Update the D&C list and distribute it to the appropriate project accountants.
• Prepare intercompany debit and credit advices as appropriate with appropriate backup for HQ and other divisions.
• Analyze advance accounts and various general ledger accounts monthly.
• Participate in internal and external audits to ensure complete accuracy and reconciliation of reports with guidance from Financial Accounting Supervisor.
• Assists in continuous improvement projects which may involve implementing a new policy, process, or system.
• Supports internal and external audits to include those related to DCAA and Sarbanes Oxley.
Maintain general ledger accounts wherein the following financial reports shall be generated:
- Trial Balance
- Income Statement
- Balance Sheet
- Bank Reconciliation Statement
Regular duties/responsibilities:
General Ledger Accounts
A. Prepares Journal Voucher
- Maturing Post Dated Check
- Credit card collection from CBQ account
- Collection from American Express card transaction
- Expired expenses on prepayments
- Accrual of expenses at the end of the month
- Adjustment of A/R as per report from A/R Accountant.
- And other financial transactions not covered by Check Payment Voucher.
B. Prepared Check Payment Voucher including check for signature.
C. Reconcile daily collection of credit cards
D. Checking of Daily Sales Report
E. Prepares monthly payroll
Maintain general ledger accounts wherein the following financial reports shall be generated:
- Trial Balance
- Income Statement
- Balance Sheet
- Bank Reconciliation Statement
Regular duties/responsibilities:
General Ledger Accounts
A. Prepares Journal Voucher
- Maturing Post Dated Check
- Credit card collection from CBQ account
- Collection from American Express card transaction
- Expired expenses on prepayments
- Accrual of expenses at the end of the month
- Adjustment of A/R as per report from A/R Accountant.
- And other financial transactions not covered by Check Payment Voucher.
B. Prepared Check Payment Voucher including check for signature.
C. Reconcile daily collection of credit cards
D. Checking of Daily Sales Report
E. Prepares monthly payroll
Prepares monthly financial statements, together with general and subsidiary ledgers, bank reconciliation and other supporting schedules.
Prepares payroll and monthly remittances to Bureau of Internal Revenue (BIR), Social Security System (SSS), Philippine Health Insurance Corporation (PHIC) and Home Development Mutual Fund (HDMF).
Coordinates with BIR, SSS, PHIC, HDMF, SEC and other Government agencies regarding compliances & benefits. Responsible for the preparation and payment of Government Taxes.
Set-up the cash control procedures.
Conducts cash and physical inventory count of food and non food items on a monthly basis.
Conducts periodic count of fixed assets.
Prepares aging of Receivables and payables.
Audits petty cash vouchers and prepares checks for all store disbursements.
College Dean's Lister