Accountant
Nova Pharma Trading LLC
مجموع سنوات الخبرة :17 years, 7 أشهر
Preparation of day to day financial transactions including verifying, classifying, computing, posting & recording data.
Posting of asset, liability, revenue, and expenses entries by compiling and analyzing account information.
Receive supplier invoices with supports, check the accuracy of the amount, details and record in the Xpert system.
Process supplier payment for Nova Pharma, Pet Connection Vet Clinic and Petpro Animal Feed Trading after approval from Finance Manager and Managing Director either by cheques or bank transfer facility.
Reconciling supplier ledger against our record to resolve discrepancies.
Prepare and process monthly salaries of employees for Head Office and 2 sister company through WPS (Wage Protection System), calculate EOSB, leave pay, as per UAE labour law.
Manage Petty Cash and Cash collection, general and administrative expenses by posting and preparing payment (utilities, reimbursements, travels, etc.).
Respond to accounting inquiries from management and Suppliers in a timely manner.
Perform Bank Reconciliation on a regular basis.
Assist in the preparation of VAT report for Nova Pharma and Pet Connection Veterinary Clinic, liaise with Finance Manager for final review and filing.
Support Accounts Receivable when needed and serve as back up if one of the Accounts/Finance staff is on leave
Manage daily accounting activities including accounts payables, receivables, ledgers month/year-end closing processes.
Responsible for receiving invoices along with supports and submitting it to inter-department for verification and approval.
Match and record third party and intercompany invoices, Credit Notes with corresponding purchase order and coordinate with purchasing team for PO with issues or discrepancies.
Ensure timely payment to vendors based on agreed payment terms either through bank or cheque.
Process pre-payments or advance payments to suppliers.
Reconciliation of ledger against suppliers’ statement of accounts.
Intercompany reconciliation on a monthly basis.
Maintain and ensure that all sub-ledgers are updated on a monthly basis.
Participate in monthly business review meetings; recommend changes to improve existing accounting processes.
Respond to account inquiries from management by closing monthly accounts, submit accurate reports and escalate critical issues in a timely manner.
Proactively assist in the preparation of Accounts Payable VAT; maintained records and reconcile at the end of the quarter before finalization; liaising with the Chief Accountant for final review and filing.
Responsible for timely and accurate preparation of Tax Deducted at Source (TDS) and Goods and Services Tax (GST) for Indian suppliers, submit complete supporting documents to India Tax Consultants.
Safeguard the company’s interest by ensuring proper accounting & reporting practices are followed in accordance with international accounting and audit principles.
Assist the Chief Accountant whenever required.
Prepare and verify all invoices for proper documentation and approval prior to payment processing.
Post invoices in a timely manner using the correct account codes.
Match invoices with the corresponding purchase orders and liaise with purchasing team for PO with issue.
Reconcile statement of accounts from all the third party suppliers.
Answer queries related to suppliers accounts.
Ensure timely payments based on agreed payment terms either through bank transfer or cheques.
Maintain payable register & report and correspond with vendor regarding payment discrepancy.
Provide financial and business due diligence assistance by focusing on analyzing financial data, and identifying key business performance trends, preparing reports showing findings and recommendations.
Develop, implement and maintain accounting and administrative policies and procedures for a wide-ranging set of activities, including financial accounting and reporting.
Vendor maintenance in Oracle.
Protects organization by keeping the information confidential.
Perform general accounting functions including basic bookkeeping, accounts payable & receivable, bank & general account reconciliations, journal entries, month-end accounting, and reporting, etc.
Record all transactions in Accounting Periods based on the transaction date in accordance with accounting principles.
Liaise closely with Sales and Operations team, produce and reconcile statement of accounts of all customers.
Prepare accurate reports and process all paperwork as per the company rules and regulations.
Reconcile bank accounts and clear any discrepancies in the balances by researching and analyzing the account information.
Assist in the preparation of payroll.
Maintain petty cash as well as replenishing the petty cash fund on the last day of each month.
Prepare and process Sales Invoices and Delivery Notes using Tally.
Follow-up of Receivables and provide statement of accounts.
Posting of payments received in Tally system.
Bank and petty cash reconciliation.
• Ensure that all invoices from the suppliers are entered in the accounting system.
• Responsible for checking the files on a daily basis after check-out of clients.
• Replying to request of Receivables and Payables for auditing any files.
• Read the contracts from the suppliers and see to it that the rate used is based on contracted rate, promotion or best available rate.
• Check the accuracy of the amount entered in the system and do necessary corrections or adjustment needed.
• Posting of cost of audited files in the accounting system and send report to the Financial Controller.
• Posting cost of invoices from the suppliers in the system.
• Responsible for accounts payable processes, payment of transport and other suppliers such as Dhow Cruise, Safari etc.
• Enter all other supplier invoices in the system.
• Perform other function assigned by Management.
• In charge in posting and handling of cheques received from the client.
• Ensured that payments are reconciled correctly.
• Responsible for cheque payments application, cash receipts, expanded withholding tax, accounts receivables adjustments, cost distribution and accounts written- off using the Oracle
• Responsible for recording the company’s daily transactions such as sales, disbursements, and cash receipts.
• Prepared SSS, Phil Health, HDMF and BIR remittances.
• Checked on the veracity of posted data and amounts on the individual ledger accounts.
• Answered all complaints, verifications, and requests of borrower-member.
• Reconciled and checked the veracity of Sales encoded on the Receivables per program versus the sales per books.
• Prepared monthly sales report.
• Compilation of vouchers, sales invoices, deposit slips, summary of check releases, and bank statement.
• Monthly post and update of customer’s individual account through the collection list report received from Camp Crame finance office and the corresponding official receipts issued for such collection.
• Updated monthly interest of delinquent customers and outstanding account balance of each borrower.
• Post of the monthly cancelled collection for discharged, AWOL, detained, drop from roll, suspended, retired and deceased customers.
• Prepared statement of accounts of customers from Receivable Program as requested by the pensioner’s personnel.
June 1996 - March 2000 Divine Word College of Bangued Bangued, Abra, Philippines Bachelor of Science in Accountancy