Admin. Assistant
IMCO Engineering & Construction Company
مجموع سنوات الخبرة :25 years, 0 أشهر
Project: Integrated Security System for All KOC Facilities in Kuwait
• Circulating documents via post and email.
• Maintains accurate records of incoming and outgoing documents. Effective filing of processed invoices & vouchers, monthly overtime & salary of staff, fuel consumption, company assets list, letters and other documents systematically, and keep all assigned files up-to-date.
• Responsible for preparing and processing of vouchers for vendors & suppliers invoices, vouchers for staff reimbursements, fuel consumption, salary and overtime. Maintains confidentiality.
• Handling incoming/outgoing calls, correspondence and filing .
• Entrusted to make Local Purchase Order (LPO) after receiving the approved requisition (i.e. air tickets, airport meet and assist with or without visa, hotel accommodation, golf and restaurant bookings, machines, equipment, office supplies, office consumable goods and safety gears).
• Responsible for monitoring Head office as well as Site offices stationary level & stocks.
• Perform administrative functions such as scheduling appointments, arrange job interview and assist in recruitment/hiring of new staff.
• Assist in submitting letters with attachment to KOC, Subcontractors and Vendors issued by Contracts Department.
• Manage Project Assets (i.e. purchasing and repairing company assets)
• Provides bank transfer and payment information to vendors and suppliers
• Prepare salary certificate, pay slip and termination letter.
• Maintains good rapport and professional relations at all times with colleagues, superiors and management.
• Performs other related duties as required and assigned by Admin. Manager and Finance Manager.
* Serve as the first point of contact for customers on behalf of the company.
• Promptly resolve customer issues and ensure understanding and fulfillment of all needs
• Provide information about medical benefits and insurance claims to doctors and patients
• Effectively handled incoming customer calls within established periods.
• Comply with standards and quality of service set by the company.
• Contribute to the establishment and development of the organization’s goodwill/ reputation.
• Maintains good rapport and professional relations at all times with doctors, , patients, colleagues, superiors and management.
• Initiates and facilitates classroom discussions and learning process. Plans, evaluates and revises curriculum, course content, and course materials such as syllabus, hand outs and methods of instruction in Values Education subject. Develops and implements programs that promote good character. Assesses the learning of students on a regular basis and provides progress reports as required. Cooperates well with the administration in implementing all policies, procedures and directives governing the operation of the school.
• Plans, coordinates, facilitates and supervises High School students’ monthly service gatherings, seminars, leadership training, Moral recovery program, annual retreats, community charity programs, mission projects, group meetings, team building, counselling sessions and other youth related activities.
• Maintains good rapport and professional relations at all times with co teachers, faculty head, principal and school management.
• Part time Physiotherapist (home treatment for stroke patients)
* Responsible for careful evaluation of authenticity of all documents submitted
by seafarers applying for PRC STCW Certificate of Competency (COC)
* Submit complete documents to Board of Seafarers for approval of issuance of
STCW Certificate of Competency.
* Checks validity of crew’s file/documents (seaman’s book, trainings, seminars,
PDOS, passport, medical certificate, and Certificate of Competencies (COC),
contract and other requirements.
* Update seafarer’s status and data in the crewing system on a regular basis,
maintains 201 crew files, enroll all crew onboard to Ayala AON insurance and
provide schedule for Pre-Departure Orientation Seminar (PDOS).
* Communicates well with ship’s radio operator regarding crew’s requisitions
such as cover all, safety shoes and other safety gears, free pass agreement,
Rejoiner’s bonus, dependent’s I.D, insurance and other benefits.
* Maintain and update record of vessel communication, requisitions and
documents submitted to Accounting Dept.
* Accompany the crewing manager in domestic ships to check and monitor
crew’s performance.
* Maintains good rapport and professional relations at all times with
colleagues, Crewing
* Utilizes valid teaching techniques, goals and objectives within the framework
of the school's philosophy.
* Assess the learning of students on a regular basis and provided progress
reports as required.
* Assists in giving first aid treatment to staff and students.
* As part time
• Worked with recovering sports injury patients on a daily basis by administering physician prescribed Treatments, including exercise regimens, muscle stretching/relaxation and whirlpool therapy.
• Administer electrotherapy and thermal therapy. Update charts to reflect procedures performed and patient’s progress as well.
• Maintains good rapport and professional relations with the Physiatrist (Doctor of Physical Therapy), Physicians and all Medical Staff from different departments.
• Administer physical therapy treatment programs. Supervises the activities of Physical Therapy staff and interns.
• Examines clinical records and case histories. Evaluates patient’s condition, type and frequency of physical therapy treatment necessary for their rehabilitation.
• Establish requirements, coordinates and conducts educational programs to meet Department needs.
• Maintains good rapport and professional relations with Physiatrist (Doctor of Physical Therapy), other Physicians, staff from different departments, interns and patients
Also a graduate of Certified Professional Teachers Education at Bulacan State University in the Philippines, year April 2000