مارينيلا Salazar

- Point of contact to all projects’ & site office staffs
- Facilitating External & interdepartmental communications within the organization.
- Managing administrative documentation workflow across all projects.
- Delivering administrative support and ensuring all daily procedures run smoothly.
- Facilitating all projects: Admin, HR, Recruitment, Finance, Procurement & Logistics requirement
- Assisting Chief Operating Officer in all project’s operational requirement
- Assisting Commercial Manager in all projects: quotations, contracts, work orders, clients & contractors’ payment & billing requirement.
- Assisting IT Manager/Department in all departmental documentation, submission & material requests
- Office Management Requirements

- Leading the Division’s Sales, Marketing, Technical & Maintenance Team. Responsible for generating leads, prospect research. leads communication and all sales process leading team of staff.
- Responsible for researching, analyzing and reporting on potential business opportunities. Conduct research and find resources to help staff & management make decisions about project and development possibilities.
- In-charge of the general office & administration support. Managing corporate incoming & outgoing communications & management executive email accounts & calendars, Coordinate and plan company events.
- Responsible for general HR management & documentation. Directs general office/HR - policies & disciplinary procedures. Conducts recruitment and hiring process, job postings, interviews, background check and other pre-employment requirements. Responsible for new employees’ on-boarding, clearance & exit process for all outgoing employees.

- Administrative Services Management, arrange travels and events. Executive-Personal Assistance, scheduling meetings and conference calls & appointments. Executive Office Time Management, Calendar Management. Customer Service management, Call & Email Reception
- Marketing & Sales Support generate leads and prospect research and leads communication. CRM Management, Salesforce Optimization, CRM updating, optimization & adoption. Media Management, Online Media Support. Online Sales Management, Productivity Tools. Expense Management, Executive Assistance with expense filing and reimbursements

- In-charge of the general office & administration support, office logistics & transportation, Handles purchasing, safekeeping and distribution of office supplies & office inventory management. Management of General office records & document control. Coordinate and plan company events. Managing customer inquiries, screening incoming and outgoing calls, e-mails, fax distribution to appropriate personnel. Officer in-charge for managing company subscriptions & office services contractor contracts.
- Responsible for providing secretarial, clerical, and administrative support, Managing corporate incoming & outgoing communications & management executive email accounts & calendars. Conduct research and find resources to help staff & management make decisions about project and development possibilities.
- Officer in-charge for Standardization, ISO certification, Departmental Standardization Audits.

- Conduct recruitment and hiring process, including job postings, scheduling of Interviews, background check and other pre-employment requirements);
- Payroll processing & management.
- Responsible for general HR management & documentation.
- Direct office and hr policies & disciplinary procedures.
- Carried out Clearance & Exit process for all outgoing employees.
- Overseeing governmental subscriptions & contracts.
- Handles purchasing, safekeeping & distribution of office supplies & office inventory management;
- Responsible for such accounting job such as requesting, recording & reimbursements of payables & receivables, bookkeeping.
- Performed administrative support & management for the company, Homecare Center, Rehab Center & to the Medical Center.
- Coordinates and plans company events
- Management of General services department including office logistics & transportation.
- Management of General office records & document control.

- Responsible for providing secretarial, clerical, and administrative support
- Preparing correspondences, proposals, quotations, local purchase orders, sales report, invoices.
- Attending customer inquiries, screening incoming and outgoing calls, e-mails & fax distribution
- Monitoring office supplies, stationeries, production supplies and preparing purchase requisition.
- Manage all staff responsible for specific tasks, and assignments. Attend personnel’s needs inquiries, requests and complaints.
- Departmental human resources management & administration. Monitoring and reporting attendance, leaves and eligibility of all employees.
- Creating, controlling and reporting status of Purchase Request, and Cash Expenses through ERP
- In charge of preparing all documents required by Custom for the import and export goods both in UAE and country of Origin.
- Document Control, maintain general filing system for all documents, reports and correspondences for office reference and operations.
- Responsible for the implementation and ongoing maintenance of all office policies and procedures.
- Coordinates repairs & maintenance of all office equipment
- Coordinating clients’ confirmed order to register, prepare and process the Sales Order and Delivery Order. Respond to clients complain and identifying prevention solution.

- Communications, Research & Business Development Officer May 2010 - July 2011 - Abu Dhabi, UAE
- Responsible for researching, analyzing and reporting on potential business opportunities.
- Managing internal and external communications to support CEO’s business initiatives.
- Responsible for administrative development of corporate policies & procedures
- Liaising with the company in its relevant business related individuals & external organization.
- Leading the marketing & company branding development.
- Planner and assessor on a variety of assignments and organizing special events and projects.

- Business Development Officer October 2009 - May 2010 - Abu Dhabi, UAE
- Responsible for Company’s development plan & initiatives, lead & follow up the concerned team for its implementation.
- Analyze, research & report business/market plans. Identify opportunities for growth, development and expansion of the company’s operation as per strategic plans.
- Organize & facilitate the Company set up of operations in the region in accordance with the regulatory requirements.
- Responsible for creation of research, reports, proposals & presentations.
- Assisting in assessing of consultancy, sponsorship & franchising contracts of the Company.
- Coordinates and key point of contact for CEO’s personal, family, charity & public affairs.

- Executive Secretary to the CEO June 2009 - October 2009 - Abu Dhabi, UAE
- Executive in-Charge of General Office Management
- In-charged in the company’s Internal & External Communications
- Handling Administrative Memo Facilitation & Documentation
- Assisting the CEO in all her business requirements, business research done for different company business opportunities.
- Initiates the implementation, revision and improvement of company procedures
- Assisting the Marketing Group in all of their Incoming & outgoing Project Communications
- Documents & Logistics Facilitation of all the projects

- Executive-in-Charge of General Office Management & Internal & External Communications
- Assisting the Managing Director & Company Board Members in all of their business requirements & purchasing
- Responsible for Business Studies done for different company business opportunities.,
- Creditable to each and every Feasibility Studies done for numbers of international Companies prospected to have business with.
- Documents & Logistics Facilitation of all the projects