Office Administrator
Design Creationz
Total years of experience :14 years, 7 Months
Duties & Responsibilities:
Managing and organizing meetings for the CEO, updating the CEO daily on meetings and other.
Ensuring CEO’s office, meeting room and common area rooms are in order on a daily basis; ensuring the kitchen is fully stocked; ensuring stationery supplies are stocked.
Monitor and renewal of company licenses, official document, and Owners ID.
Handle Monthly petty cash for office supplies, stationery, toiletry, water voucher etc.
Manage and organize designcreationz.qa@gmail.com email and dcz@dczqtr.com
Company Property Dispatch, maintain excel sheet (laptop, desktop, mobiles, hard drive, dongles, tablets)
Office Equipment, furniture maintain stock count, exhibition equipment, items in stock at warehouse.
Help and support in recruiting, organize orientation and training of new staff members, Coach, mentor and discipline office staff, Manage internal staff relations, maintain templates, job offers, job contracts, passport ID copies, employee handbook
Manage company password, Leave tracker / Time keeping.
Full support DCZ events, including exhibitions, meetings of external groups and academic visitors.
Assisting with events planning, mail shots and follow up enquiries.
Assisting with preparation for events, including arranging rooms for meetings and receptions
Answering telephone, direct, screen calls, taking and relaying messages.
Providing information to clients, greeting persons entering organization and directing individuals to correct destination .
Preparing letters and documents, receiving and sorting out email and deliveries .
Ensuring knowledge of personnel whereabouts and maintaining exact and complete sign in/out in procedures for guests and the company staff.
Scheduling appointments, organizing meetings, maintaining appointment diary either electronically or manually.
Coordinating the maintenance and repair of office equipment.
Welcomes visitors by greeting them, in person and on the telephone.
Answering phones, handling company inquiries and transferring calls to correct destination.
Ensuring that common areas in office premises are equipped with required office supplies as appropriate.
Responsible for incoming/outgoing documents of shipment.
Prepares and expedites purchase orders for stationery office supplies.
Prepares daily report Ads posted by FP7 with their clients from eight kinds of Qatar newspapers.
Answer telephone calls promptly and efficiently; provide information to routine inquires or route calls to appropriate staff.
Take messages for unavailable employees and communicate these messages to the proper personnel in a timely manner.
Schedule appointments for department employees as required.
Perform other duties, functions, special projects, and responsibilities as assigned by the Assistant to the Director.
Takes and relays phone calls and messages for the central office employees.
Receives visitors, obtains name and nature of business, and schedules appointments.
Assists other departments upon request and as time permits.
Takes all the complaints from the tenant & informing our Engineers to take action immediately.
Encoding clients complaints in our log sheets for record purposes.
Responsible in Assist Tagging using CADAMATE Database
To assist all the clients on what they need of any kind of accessories & computers they want to buy.
Calling the suppliers and negotiate the best prize and the availability of the items.
Receiving Calls from clients and transferring to our technician if there are some problems with the units and need to be repair.
Preparing Delivery Receipt and Official Receipt.
Receiving the Items and making sure that all delivered items in the list are complete before signing.
Filling all the copy of Delivery Receipt and the Official Receipt and arrange by Quarter and by receipt number.
Filling all the copy of check voucher and cash voucher by arranging date wise
Evaluating books, periodicals, audio-visual materials, pamphlets and others.
Selecting books, periodicals, audio-visual materials and pamphlets.
Acquiring books, periodicals, audio-visual, materials and pamphlets.
Cataloguing and classifying books.
Shelf listing.
Filing in catalogue cards.
Carrying out binding routines.
Organizing lending system.
Keeping up on professional readings.
Maintain the arrangement of the Book Shelves.
Entertain the question of the student about a certain topic and location of the books.