Adam Smith International
مجموع سنوات الخبرة :19 years, 10 أشهر
Supervision of Shared Services Operation platform (SSP) which provided guidance on
the remit and offerings that the Shared Services Platform provides in country to all
Adam Smith Intl consultants, which included but not limited to:
- Procurement management (Inclusive of drafting and dissemination of all solicitations
and bidding exercises, followed by technical evaluation and analysis of all timely
received proposals and bids acceptable for further review, creation of bid/proposal
abstract and consequently award of a contract and followed by accurate contract
management until complete delivery of services/goods rendered)
- Vehicle Fleet Management - Procuring and leasing vehicles as needed, Vetting of
service providers for vehicle rentals and maintenance, ensuring maintenance of vehicles
at appropriate intervals etc.
- Asset Management of all Adam Smith Intl Assets
- Visa acquirement / extension from government office (Drafting a letter to the Chief
ImmigrationOfficer withconsultant’s details, Paymentofvisafees, Collectionofvisa
and National Revenue Authority receipts, Provision of receipt and landing visa to
consultant etc).
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Mario Ptičar Curriculum Vitae
Mario Ptičar Curriculum Vitae
Head of Purchasing Unit/ Contract Unit
Head of Procurement - Regional office Erbil, Kurdistan
Head of Procurement Support / Vendor Registration Unit
• Timely process of approved requisitions; review of requisitions in view of ensuring
proper specifications according to the Scope of Work/Requirements and availability of
funds
• Evaluation of all business cases / requirements to be procured (from technical point of
view) and determining appropriate procurement methodology and strategy
(competitive or sole source procedure through lowest cost or Best Value for money
principle)
• Preparation of all solicitation documents in accordance with nature of the requirement
(RFQ - Request for Quotation, RFP - Request for Proposal or ITB - Invitation to Bid) and
in accordance with latest version of UN Procurement Manual reflecting all established
professional and transparent official UN procurement manual policies and procedures.
• Evaluation and analysis of bids through creation of Bid Abstract spreadsheet and
negotiation of incoming solicitations (quotations, bids and proposals) in close
cooperation with technical staff
• Draft of Purchase Orders and all contractual documents within Delegation of Authority
signatory monetary threshold and presentation to the Local Committee on Contracts or
New York HQ Committee on Contracts as required under the mission delegated
authority.
• Ensured successful completion, extension, amendment creation, renewal, and / or
drafting of contract, and / or identification and implementation of requirements for
contract in a timely and efficient manner.
• Surveyed market for identification of new sources of supply and prospective contractors
locally and globally resulting in possible approval through UNGM (United Nations Global
Market), based on vendor registration criteria outlined in UN Procurementmanual
• Clarified outstanding issues with vendors verbally or by correspondence and drafted
required exchange of communication to ensure timely delivery of goods
• Escalates and resolves all procurement related issues such as i.e. timely delivery of
goods, works or services including discrepancies between purchase orders and
items/quantities shipped or received;
• Evaluatedvendors’andcontractors’performancethroughcontractmanagementand
KPIs in close cooperation with project managers, UN Rules and Regulations and settle
possible disputes
• Maintained internal databases and files
• Drafted a vast variety of correspondence. Supervise, assign and review the work of
junior staff.
• Maintain client-oriented atmosphere between vendors, Procurement section and
cost center / requisitioners (end users or clients) to promote clarity of the
requirement feedback and support to all parties concerned.
Mario Ptičar Curriculum Vitae
Mario Ptičar Curriculum Vitae
Created Purchase Requests (PR) and Purchase Orders (POs) for the Mission in Oracle
and additional documents required for Purchase Orders, specifications, invitations for
tenders.
• Liaison with approved suppliers by phone, email or fax correspondence for quotations
or requested goods. Research local market for possible new suppliers.
• Analyzed tenders received from suppliers on most economical point of view for the
organization and presents analyzes for Procurement/Supply Officer
• Maintained a list of potential local suppliers for the mission; a filing system for the
procurement requests/purchase orders and for the hard copies PR/PO
• Liaison with the Mission Transport, IT, Democratization and Communication Officers
and staff from Field Offices regarding procurement of their respective area; provides
documentary support for payment to vendors and suppliers.
• Successfully negotiated various tenders (office security, IT, fuel, office supplies, rentetc
• Logistics coordinating link between logistics clients such as military, police, IT or other
substantive components at mission or sector/regional level.
• Focal point in the preparation of the logistics plans and cost estimates.
• Followed up in timely manner in terms of all logistics needs and equipment
maintenance in each location in the mission and coordinated the re-
supply/maintenance.
• Assisted in the preparation of technical specifications for goods and services requested,
and the maintenance of computerized procurement records.
• Coordinated and ensured arrangements for the cooperative use of vehicles
• In charge of vehicle maintenance (timely execution of vehicle service / tune ups etc)
• Managed a unit and supervised assigned staff.
Mario Ptičar Curriculum Vitae
Mario Ptičar Curriculum Vitae
Established and implemented office and program procurement system:
• Identified suppliers-developed a vast portfolio of potential suppliers for equipment
ranging from agricultural, industrial machinery, IT and wide variety of otherbusinesses
• Obtained, documented and analyzed selected bids
• Had contacts on weekly basis with the program donor in US Embassy
• Prepared all documentation for all procured items for final payment
• Established and implemented a system for the procurement of office supplies and
contracts of life support
• Work in coordination with Program Specialists, program beneficiaries and participants
to identify specific items to be purchased and ensure their delivery
• Vehicle fleet assignment and maintenance
• Custom clearance and ground handling
• Create purchase acquisition plan for mission
Government of Republic of Croatia issued national qualification in field of public procurement
Government of Republic of Croatia issued national qualification in field of public procurement