Sr. Blanket Purchase Agreement (BPA) Administrator - Strategic Sourcing
Qatar Foundation
Total years of experience :21 years, 2 Months
• Assist in pre-tender, tender, pre-award, award and post- award activities of Procurement Directorate.
• Assist Senior Procurement Specialist & End-user from contract initiation, contract variation up to contract close out.
• Provide guidance to End-User on contractual and commercial aspects like Procurement Strategy, Scope Development, and Technical Evaluation Criteria for developing tender documents prior to issuance of tender.
• Provide guidance to End User during Material Requisition (MR) preparation on procedural, contractual and commercial matters thru ERP System.
• Prepare Invitation to Tender (ITT) and Request for Quotation (RFQ/RFP) though ERP System and issue Tender Document in line with the approved Tender Strategy.
• Arrange and Coordinate with End User and Suppliers for site visit and mid tender meeting as and when required.
• Coordinate technical & commercial clarifications with End User and Suppliers as and when required.
• Liaise with Legal Department all matters related to contractual terms and conditions issues as and when required.
• Liaise with Finance Departments all matters related to commercial requirements and payment issues as and when required.
• Member of Procurement Evaluation Team responsible for conducting commercial analysis and evaluation prior to preparation of Commercial Evaluation Report.
• Finalized award process upon receipt of approval from respective Tender Committees, initiation of Letter of Intent / Award up to contract formalities activities.
• Provide contract administration support to operate long-term contracts (Blanket Purchase Agreement).
• Facilitate and guide in processing requests for variation, addendum and contract extension in accordance with established procedure
• Execution and monitoring of all regular purchasing duties.
• Coordinate with user departments and suppliers in the purchasing scope of work for projects assigned.
• Support relevant departments with quotations for the purpose of tender’s submission (project proposal).
• Source, select and negotiate for the best purchase package in terms of quality, price, terms & conditions, deliveries and payment terms.
• Responsible for the preparation and process purchase orders and supporting documents in accordance with company policies and procedures.
• Issue Purchase Order in accordance to specification.
• Monitor and co-ordinate deliveries of items between suppliers both local and international suppliers.
• Monitor and co-ordinate deliveries of items between suppliers to ensure that all items are delivered to site/store on time.
• Handle import and export documents (project basis).
• Responsible for Letter of Credit preparation, application and liaise with the bank other banking matters and documents.
• Responsible in the preparation for ocean freight arrangement.
• Verify and check various logistics billing costs items, charging methods and reports.
• Monitor and coordinate all outgoing and incoming shipments.
• Responsible for a timely and accurate preparation of In-Patient Bills.
• Responsible in acceptance of payments, receipt and control of cash/card/check deposits from admitted patients.
• Responsible in prompt processing of outpatient bill prior to the procedure.
• Ensures that, the total amount of cash, check and credit card transactions on hand tallies with the corresponding Official Receipts at any given time.
• Responsible for handling patient inquiries, and providing good customer relation.
• Carrying out and monitoring all regular purchasing duties for medical and non-medical items.
• Responsible for the negotiation of price, terms of payment and deliveries of purchase request.
• Prepare Price Comparison Analysis; secure approval before preparation of Purchase Orders.
• Prepare weekly and monthly report for total savings over total negotiated amount.
• Ensure inventory items are replenished on a timely manner through securing approval and issuance of Purchase Order in accordance with company policies and procedures.
• Process purchase request from all departments.
• Source out for the qualified suppliers.
• Responsible for the negotiation of price, terms of payment and deliveries of purchase request before awarding purchase order.
• Prepare and award Purchase Order.
• Prepare monthly report of total amount purchased over budgeted expenses.