SHIPPING ADMIN AND LOGISTIC SPECIALIST
KONICA MINOLTA BUSINESS SOLUTIONS MIDDLE EAST FZE
مجموع سنوات الخبرة :16 years, 3 أشهر
Presently appointed as SHIPPING ADMIN AND LOGISTIC SPECIALIST
Handles Saudi Arabia, Pakistan, Kuwait and UAE Markets
Directly reporting to the Logistic Manager / and respective market Sales Manager Responsible for the entire shipment of the goods
Act on behalf of Logistic Manager certain duties during his absence
Duties and Responsibilities:
1. Directly receives Purchase order from Distributor, make correct order processing in pricing and any other conditions communicating with distributors and ABM.
2. Process Purchase Order entry on SAP - ERP system
3. Check and process in order Web Order Management for Spare parts
4. Approve web order in SAP
5. Process Sales order entry on SAP - ERP system
6. Transfer and placed order to Headquarters thru SAP interface or place order thru e-mail to third party partner for Office Solutions Products.
7. Issue Pro forma invoice to Distributor with stock availability list (ATP)
8. Follow up payment or Letter of credit from Distributor prior to arranging shipment
9. Check L/C requirement and conditions, request amendment if necessary, close and timely communication about L/C condition and/or amendments of shipping documents with distributors as needed.
10. Co-ordinate with advising banks and arranges/ organizes collection of L/C and amended L/C.
9. Request shipping arrangement to Headquarters once payment TT Remittance or LC has been received
10. Closely monitor shipment to help attain monthly or FY sales target, Keep track of dealing volume, service levels and fare of SEA/Air forwarders and any other company for goods transportation and stocking.
11. Collect information of special regulations at customs of each country and share it with sales department and Konica Minolta Headquarters to take necessary measure in advance and avoid future problems upfront.
12. Coordinate with Forwarder and Hong Kong HQ regarding BOL, and status of shipment.
13. Reports to Logistic Manager for any occurrence i.e. production delay of items, damage packaging, forwarder shipping order or booking delay.
14. Prepare shipping documents according to terms of payment agreed with Distributor e.g. LC or TT remittance, and create necessary shipping documents to fulfill any requirements by distributors, customs and safety standard of each country.
15. Submit L/C shipping documents to Bank for presentation OR forward original shipping docs to Distributor
16. Follow up presented LC documents to Bank until it has been forwarded to Distributor Issuing bank
17. Rectify L/C documents if needed once discrepancy occur
18. Control and manage shipping schedules on detailed Shipping Log chart including quantities/amounts/GP information and prepare sales forecast reports for managements and other divisions as needed.
19. Updates weekly report such as PO ledger, shipping estimate and KPI sheet.
Other duties:
1. Handles Importation of small cargos e.g. Marketing advertisement materials (calendars, catalogues, giveaways etc...), office training machines requires for every new product launch.
2. Arrange courier and any small shipments like documents, samples or any other items to distributors or KMI.
3. Act as a backup during Logistic Manager absence i.e. approval of Purchase order on SAP system, online technical support for SAP troubleshoot.
4. Support other SCM responsibilities like COO (Apply Cert Origin online thru DCC website), Legalization, etc... from time to time as required.
5. Handles other Markets such as Bahrain, Qatar, Oman, and Yemen accounts during other colleague's vacation.
Presently appointed as IMPORT/EXPORT ASSISTANT MANAGER
-Directly reporting to the Shipping Manager / Sales Manager
-Responsible for the entire shipment of the goods
-Responsible for the entire Letter of Credit Department once the Department Head is on leave or out of office as below duties.
-Check the received Letter of Credit whether operative or non operative and also issue amendments if necessary.
-Prepares and check the LC required documents such us Bill of Lading, Cert.of Origin, Commercial Invoice, Packing List, Shipment Advice and Beneficiary Certificate or any requested documents in accordance with the established procedures and guidelines.
-Issue Certificate of Origin, as one of the important required documents in the LC through Internet; this is applied on line to the Web Site of Chamber of Commerce.
-Prepares Draft for Inspection Certificate (also one of the important required documents of LC) and send to the Inspection Company by email, recheck after the Inspection Company issued and reconfirm for final issuance.
-Check if the documents required in the LC are complete, then forward to the manager for submission to the Negotiation Bank.
-Handles the negotiation of the documents, responsible to follow up in the bank if the documents are under checking or negotiated already.
-Call and check with the bank if the documents are clean or without discrepancy; if ever there is any discrepancy, responsible to negotiate and defend the documents or make any corrections.
-Follow up to LC / Sales Manager to contact customers confirmation regarding the maturity date if the negotiated documents is deferred payment after 5 banking working days once the documents received by the issuing bank.
-Prepare Assignment / Discounting Letter of the negotiated documents and send to bank once issuing bank confirms maturity date to negotiating bank; follow up for the payment until the proceeds are credited to the company's bank account.