Recruitment Specialist
Al-Jazeera Support Service Company - MEHAN
Total years of experience :13 years, 9 Months
• Builds applicant sources and contacting employment agencies, recruiters, and providing organization information
• Arranges management interviews by coordinating schedules; arranges travel, lodging, and meals; escorting applicant to interviews; arranging community tours.
• Performing reference and background checks.
• Create and publish job ads in various portals
• Establishes recruiting requirements by studying organization plans and objectives; meeting with managers to discuss needs.
• Preparing Employment Offer for the selected candidates.
• Create Recruitment Order Request and Purchase Order Payment
• Arranges payment of Visa/Wakala for agencies
• Ensure that each CV is maintained/updated in the CV data bank.
• Provide administrative support to the management.
• Preparing reports to the Top Management, and Recruitment Manager.
• Keeping records of the outgoing/incoming documents.
• Communicated effectively with multiple departments in order to establish strong relationships, to gain support and effectively achieve results in the jobs.
• Follow up with candidates throughout the hiring process
• Outsourcing new prospected agencies for future requirements/recruitment plans
• Support staff in assigned project based work.
• Perform to other duties as assigned by the COO and Management
• Responsible in recruiting staff of the requirements for the Divisions as required by the Top Management or Recruitment Unit Head.
• Responsible for providing daily, weekly, monthly reports to the Top Management, HR Manager and Recruitment Unit Head.
• Conducting interview to the applicants, which will fill on the requirements of the Divisions and others as requested by the Top Management, HR Manager and Recruitment Unit Head.
• Outsourcing comprehensive Curriculum Vitae (CVs) from companies accredited Job portals and other social media.
• Preparing Memos (like: CVs for review and initially interviewed application) of the Divisions and others.
• Preparing Employment Offer for the selected candidates.
• Responsible for processing invoices of the accredited agencies for company's payment.
• Communicated effectively with multiple departments in order to establish strong relationships, to gain support and effectively achieve results in the jobs.
• In coordination with Visa unit in order for the hired candidate/s can continue the deployment process and able to join the company.
• Provide administrative support to the management.
• Receiving and sending internal/external mails through courier and e-mails.
• Coordinating with other department through phone and e-mails for reports and requirements.
• Keeping record of outgoing/incoming documents.
• Support staff in assigned project based work.
• Perform to other duties as assigned by the Top management, HR Manager and Recruitment Unit Head.
• Maintaining good relationship with clients.
• Provide support services in order to ensure efficiency and effectiveness with the community/client.
• Perform Receptionist functions.
• Maintaining and preparing conference room for every weekly, daily and emergency meeting.
• Makes effort to solve customer problems.
• Handling calls queries, schedule appointments, arranging and receiving meeting schedules.
• Providing clients with high quality trust of services.
• Coordinate travel arrangements, maintain document records and known for “can-do” attitude and flexible.
• Coordinating with other department through phone and e-mails for weekly report, schedules and meetings.
• Handled multifaceted clerical tasks (e.g., data entry, filing, records management and billing)
• Provide administrative support to managing Director.
• Preparing Daily and Weekly report to the Director and Manager.
• Receiving and sending internal mails through FedEx, Aramex, etc. and e-mails.
• Keeping record of outgoing/incoming documents.
• Preparing corrective action forms for staff and contractors.
• Preparing forms for service request and other access forms.
• Inventory of office supplies for the department.
• Preparing material requisition for department use/supplies.
• Updating weekly planner/schedule of the department head.
• Preparing payment authorization form.
• Other clerical works such as: encoding, scanning & binding.
• Support staff in assigned project based work.
• Perform to other duties assigned.
Information Technology and Programming