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Ma. Rowena Panaligan, Executive Secretary

Ma. Rowena Panaligan

Executive Secretary

Vision Hotel Apartments

Location
United Arab Emirates - Abu Dhabi
Education
Bachelor's degree, Bachelor of Science Major in Banking and Finance
Experience
16 years, 8 Months

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Work Experience

Total years of experience :16 years, 8 Months

Executive Secretary at Vision Hotel Apartments
  • United Arab Emirates - Abu Dhabi
  • My current job since June 2008

•Manage and maintain executive schedules, appointments and travel arrangements of the General Manager
•Monitor, respond to and distribute incoming communications
•Answer and manage incoming calls
•Record, transcribe and distribute minutes of meetings
•Receive and interact with incoming visitors and external clients
•Issuing memos to the departments with prior approval of the General manager
•File and retrieve documents and reference materials
•Prepare and edit correspondence, communications, presentations and other documents
•Keeping original and confidential documents & maintaining records of the Management and Maintenance Contracts
•Assisting the General Manager on daily basis and keeps him informed of any important issues occurring at any time
•Conduct research, assemble and analyze data to prepare reports and documents
•Review operating practices and implement improvements where necessary
•Co-ordinate project-based work
•Supports the marketing team in preparing marketing materials for sales presentations, company website and seminars
•Responsible in handling the Meeting Room and Business Center. Issuing of function sheets and making sure everything is in order
•Establishing and maintaining liaison with media and advertising.
•Responsible for Social Media updates.

Office Coordinator at Nomad Relocations
  • United Arab Emirates - Abu Dhabi
  • September 2007 to June 2008

•Monitor, respond to and distribute incoming communications
•Answer and manage incoming calls
•Receive and interact with incoming visitors and external clients
•File and retrieve documents and reference materials
•Prepare and edit correspondence, communications, presentations and other documents
•Keeping original and confidential documents & maintaining records of the Management and Contracts
•Assisting the General Manager on daily basis and keeps him informed of any important issues occurring at any time
•Conduct research, assemble and analyze data to prepare reports and documents
•Review operating practices and implement improvements where necessary
•Co-ordinate project-based work

Education

Bachelor's degree, Bachelor of Science Major in Banking and Finance
  • at Centro Escolar University
  • March 1998

Specialties & Skills

Basic Photoshop
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Hotel Reservations
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knowledge of MS Office (Word, Excel, PowerPoint and Outlook Express)
+Endorse 0
Hotel Management Systems (Opera, Micros, Oracle)
+Endorse 0
Photoshop
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Languages

English
Expert

Training and Certifications

 First Aid Training with CPR and AED (American Heart Association) (October 2010) (Training)
Training Institute:
Orbits Consulting
Date Attended:
October 2010
Managing Diversity in the Hospitality Workplace (November 10, 2010) (Training)
Training Institute:
Abu Dhabi Tourism Authority
Date Attended:
November 2010
How to develop entity based EHSMS (April 27-28, 2011) (Training)
Training Institute:
Abu Dhabi Tourism Authority
Date Attended:
April 2001
Strategic Marketing for Hotels by Cornell University School of Administration (January 11-13, 2011 (Training)
Training Institute:
Abu Dhabi Tourism Authority
Date Attended:
January 2011
Getting Sales Training (Training)
Training Institute:
Frank Furness
Date Attended:
March 2012
EHSMS Basic Auditors Training (May 4-5, 2011) (Training)
Training Institute:
Abu Dhabi Tourism Authority
Date Attended:
May 2001

Hobbies

  • internet surfing, bowling, reading