Marwa Abbas

Create coding system to facilitate tracking office assets.
• Manage condition-based maintenance to the office.
• Creating monthly and annually detailed reports about maintenance
• Manage the office Budget and create monthly Admin exp. Closing sheet.
• Organizing the day-to-day facilities management requirements of the
company.
• Organizing cleaning services.
• Coordinating any office relocations, openings and refits.
• Carrying out daily maintenance checks.
• Prepared purchase orders and approved invoices for finance team.
• Supervising and planning facilities services such as housekeeping, catering,
courier, uniform,
• consumables, printings, stationary, water, electricity, gas,
telephones,
• Preparing letters, presentations and reports.
• Managing the reception Team
• Finding suitable outsource companies for maintenance and cleaning and deal
with the best

Secretary of the Directors Board
• Organizing meetings, arranging appointments.
• Booking transport and accommodation.
• Dealing with correspondence, complaints and queries.
• Preparing letters, presentations and reports.
• Supervising and monitoring the work of secretarial, clerical and administrative staff.
• Managing office Petty Cash.
• Implementing and maintaining procedures/office administrative systems.
• Delegating tasks to junior employees.
• Organizing induction programmers for new employees.
• Attends meetings. Takes and transcribes notes, prepares draft of notes,
• Provides historical reference by developing and utilizing filing and retrieval systems.
• Using a range of office software, including email, spreadsheets and databases;
• organizing the office layout and maintaining supplies of stationery and equipment;
• maintaining the condition of the office and arranging for necessary repairs
3
SPP PUMPS Mena
www.spppumps.com

and SAP users
Role Responsibilities
• Make Orders on SAP, invoices, third party.
• Answering e-mail, data entry, setting appointments, making travel arrangements,
bookkeeping, and desktop publishing.
• Handling the flow of information through the department and that all material is given
to the correct individual to ensure completion.
• Work directly for the department manager.
• Responsible for representing the official at meeting or events or even presenting
prepared information on behalf of the official when they cannot be there themselves.
• Required to relay information accurate through phone conversations, messages,
emails and other forms of communication.
• Responsible for processing all correspondence from the

Role Responsibilities
• Maintains office services by organizing office operations and procedures; preparing
payroll; controlling correspondence.
• Designing filing systems; reviewing and approving supply requisitions; assigning
and monitoring clerical functions.
• Maintains office staff by recruiting, selecting, orienting, and training employees.
• Completes operational requirements by scheduling and assigning employees; following
up on work results.
4
Gold’s Gym Zayed, Equilibrium club

to the CEO
Role Responsibilities
• Coordinates office management activities.
• Determine matters of top priority and handle accordingly.
• Prepare agenda for meetings.
• Takes and transcribes dictation.
• Helps prepare office budget.
• Plans events and volunteer activities.
• Maintain office procedures.
• Coordinate travel arrangements; prepares itineraries; prepares, compiles and
maintains travel vouchers and records.
• Operate office equipment, such as photocopy machine and scanner.
• Coordinate committees and task forces.
• Relay directives, instructions and assignment to executives.
• Receive and relay telephone messages.
• Maintain hard copy and electronic filing system.