Marwin Galang

1 . Manage the event planning process. Coordinate with internal staff, clients, and vendors to establish
the requirements for an event, and serve as liaison to senior executives, government officials, and
industry leaders throughout the planning process
2. Organizing facilities and details such as decor, catering, entertainment, transportation, location, invitee
list, special guests, equipment, promotional material etc.
3. Plan and facilitate logistics for all events, including contract negotiations, guest lists, venue
preparation, presentation materials, security, catering, entertainment, transportation, equipment,
decor, and marketing materials.
4. Oversee client experiences from conception through post-event review; manage on-site preparations,
production, and event breakdown; and ensure consistent, high-level service throughout all phases
5. Manage budget parameters.
6. Transporting and lodging of guests.
7. Determining the venue of the event.
8. Communicating and network development.
9. Supervise event setups.
10. Select event speakers.
11 . Do final checks at the day of the event (e.g. tables, technology) to ensure everything meets standards.

• Support and ensure the Company’s workplace culture is consistent with AL NASR’s Core Values: DRIVE.
• Transmittal data encoding, update and maintain.
• Generating Correspondence Report.
• Administer, Coordinate, update and maintain Electronic Library for all project documents.
• Design document control
• Correspondence control ( Internal & External )
• Contract or Vendor document management
• Perform data input into electronic spreadsheets and databases
• Perform physical distribution of paper documents both on and outside project files
• Receive, send out and process vendor documentation
• Manage/expedite, in conjunction with engineering leads, the document review processes
• Archive paper documentation for storage
• Ensure all project records both electronic and original hard copies are scanned into Electronic database accordingly, appropriately filed and easily retrievable.
• Maintaining and tracking of all documents through expedition.
• Maintain the list of control documents and records as appropriate. Responsible for ensuring that all project documentation internal and external is correctly captured and logged into the system.
• Preparation and issue of reports that fully states the up to date status of all project documentation and the correct distribution of all project documentation to the established recipients.
• Expedite the timely issue and return of documents issued for review and comment. Carryout all duties in accordance with defined procedures and instructions.
• Shall be familiar with all HSE Procedures relating to the work being carried out under their supervision, and ensure that the work place is maintained in a safe and tidy condition
• Aware of Quality Systems and safe design practice. Adherence to, working instructions and procedures in accordance with the Company’s Quality Assurance policy.
• Exercise a personal duty of care for their own health, safety and welfare and to that of others.

OG122: Ruwais
and Habshan 5, Abu Dhabi, UAE

• Updating & Maintenance of all the Project Engineering Deliverables in the Document/Drawing Control Register.
• Issue Documents/Drawings for Inter Discipline Checks as per the Matrix thereby maintaining records and monitoring them from time to time.
• Issue of all Deliverables from various disciplines to the Client and maintain soft copies appropriately.
• Registering of all incoming and outgoing correspondences and filing them as per company QA procedures.
• Distribution of Working and Controlled copies of all deliverables issued to the related discipline Engineers.
• Proper updating and maintaining of all vendor documents/drawings, distribution to concerned discipline Engineers for mark-ups and resending to the vendors for finalisation.
• Preparation of Project Close-out Reports and Final Dossiers of the Project.

Responsibilities Project Secretary:
• Assist the Project Manager and Project Engineers in all Project requirements.
• Preparation of all official correspondences to client, associated vendors and inter-departments.
• Formatting of Engineering Documents as per the approved client formats.
• Preparation of Minutes of Meetings for the Weekly/Monthly Project meetings.
• Maintaining and recording of weekly time sheets of all the Project Team members.
• Co-ordination with all inter-departments and associated external parties.
• Arranging for the Letter of Assistance from the Clients
• Arranging all onshore/offshore security passes, travel/optima cards (including documentation, updating the database and keeping the records).

AED 1.96 Billion

• Updating & Maintenance of all the Project Engineering Deliverables in the Document/Drawing Control
Register.
• Issue Documents/Drawings for Inter Discipline Checks as per the Matrix thereby maintaining records and
monitoring them from time to time.
• Issue of all Deliverables from various disciplines to the Client and maintain soft copies appropriately.
• Registering of all incoming and outgoing correspondences and filing them as per company QA procedures.
• Distribution of Working and Controlled copies of all deliverables issued to the related discipline
Engineers.
• Proper updating and maintaining of all vendor documents/drawings, distribution to concerned discipline
Engineers for mark-ups and resending to the vendors for finalisation.
• Preparation of Project Close-out Reports and Final Dossiers of the Project.

• Updating & Maintenance of all the Project Engineering Deliverables in the Document/Drawing Control Register.
• Issue Documents/Drawings for Inter Discipline Checks as per the Matrix thereby maintaining records and monitoring them from time to time.
• Issue of all Deliverables from various disciplines to the Client and maintain soft copies appropriately.
• Registering of all incoming and outgoing correspondences and filing them as per company QA procedures.
• Distribution of Working and Controlled copies of all deliverables issued to the related discipline Engineers.
• Proper updating and maintaining of all vendor documents/drawings, distribution to concerned discipline Engineers for mark-ups and resending to the vendors for finalisation.
• Preparation of Project Close-out Reports and Final Dossiers of the Project.

Responsibilities Project Secretary:
• Assist the Project Manager and Project Engineers in all Project requirements.
• Preparation of all official correspondences to client, associated vendors and inter-departments.
• Formatting of Engineering Documents as per the approved client formats.
• Preparation of Minutes of Meetings for the Weekly/Monthly Project meetings.
• Maintaining and recording of weekly time sheets of all the Project Team members.
• Co-ordination with all inter-departments and associated external parties.
• Arranging for the Letter of Assistance from the Clients
• Arranging all onshore/offshore security passes, travel/optima cards (including documentation, updating the database and keeping the records).

1. Preparing inventory from weekly to monthly reports.
2. Monitoring all the given supplies.
3.Maintaining the database as per the admin procedure.
4. Printing final documentation summary of reports as per given discipline.
5. Summarizing all the reports which included in the meeting
6.Over-all in-charge in documentation

• Implement, Updating, downloading, & Validating the Document Control Software and distributing the documents across project. Manage the Document Control Team.
• Internal document distribution as per Distribution Matrix., co-ordination for compilation of comments from various disciplines and issue of comments to concern department and maintaining the register.
• Preparing incoming/outgoing transmittal and submitting to contractor/subcontractor/vendor.
• Maintains specifically assigned project database/s.
• Preparing approved Construction Documents and send to Site Construction Manager for further handling.
• Coordinate with Site Construction Team/Client DCG/Lead Engineers/Vendors/Subcontractors.
• Receiving/maintain all correspondence documents from contractor/sub-contractor “Technical Query/Field Change Notice/LETTER/Contract Trend Notice/ Design Deviation Concession Request/Non Conformance Report/Request for Information / numbers etc.
• Reviewing and proof-reading documents for consistency in document formats and system concerns.
• Preparing final Documentation and Submitting as per the Client Requirement.
• Performs document quality check in accordance to Company engineering document control procedures.
• Preparing daily/weekly/monthly reports as per management requirement.
• Filing discipline wise all approved IFC documents for further records.
• Monitoring documentation library to archive all hard copies drawings and documents.
• Overall in-charge in Documentation Department for Monitoring movements of documents and drawings for all the Project requirements such as: Project Documentation Drawings, Procedure, Specification, Method Statement, Technical query and any related project to the Master Document Register.
• Other duties a signed by the department Head.

Duties and Responsibilities

1. Report directly to the Marketing Director.
2. Receives and control all documents such as correspondences, and memorandum.
3. Design and develop appropriate computer instructional material.
4. Manage and monitor student behavior.
5. Compiles and maintain both manual and computerized data records for the management basis of the prescribed procedures.
6. Perform faxes, scanning and filing of documents.
7. Uploading and downloading of documents.
8. Coordinates with other departments for any documents, scheduled appointments and distributed correspondence.
9. Collected and coordinate the flow of internal and external information.
10. Composed and typed routine correspondences (answers mails and queries).
11. Maintained accurate records of the files made for the services rendered for office.
12. Made arrangements for the storage of important office stocks.
13. Preparing documents for burning in cd’s.
14. Sending inquiries and follow- up letters by email/fax.
15. Performs other duties and responsibilities that maybe assigned by the superior.

1. Organize, maintain and manage class systems in proper working condition.
2. Teach students and learners to use computers.
3. Initiate and implement systems, procedures and other student management issues.
4. Develop and implement lesson plans and classroom activities in consistent with the student management issues.
5. Conduct group training sessions.
6. Determine and troubleshoot technology services for staff.
7. Coordinate and collaborate with lead teacher and instructional coaches.
8. Integrate special lesson plans with core academic curriculum.
9. Promote safe, effective, and ethical learning environment.
10. Use professional discretion and judgment in managing students in classroom setting.

Duties and Responsibilities
1. Handle accounting transactions with as few errors as possible.
2. Handle a lot of paperwork, so they must be well-organized.
3. Responsible for much of a company’s sensitive financial information, and should handle
transactions discreetly and possess integrity.
4. Helping the Accountant to prepare the pay slip of every employees.