Mary Aileen Dumandan

• Greeting clients, visitors and staffs with a professional and courteous demeanor.
• Managing a multi-line phone system to answer and redirect calls promptly while maintaining professionalism.
• Handling mail and deliveries including sorting, distributing and scheduling courier pick-ups as needed.
• Maintaining a clean and organized reception area that reflects the company’s commitment to high standard.
• Assisting with administrative tasks such as filing, data entry and preparing documents or reports for meeting.
• Monitoring and ordering office supplies in collaboration with facilities or procurement team.
• Support HR and finance with document preparation and filing as needed.
• Coordinate with other departments to ensure smooth information flow and project support.
• Manage and update company databases and records accurately.
• Prepare and send proposals to qualifying companies on security services opportunities.
• In-charge in filing and encoding contracts systematically to efficient information management.
• Organizing residence visa, insurance, and EID requirements for needed manpower.
• Monitored HR department general expenditures and petty cash.
• Handle employee records vacation leave, benefit settlement, attendance and payroll processing.
• Support in onboarding, offboarding and visa coordination.
• Preparing monthly invoices and follow up client receivables and payables.
• Filing quarterly VAT.
• Prepare Payroll to be submitted in Al Ansari Portal.
• Making Accounting reports monthly.

• Greeting clients and visitors, answering phones, and directing inquiries.
• Guide clients and visitors to the appropriate department or agents.
• Scheduling meetings and appointments for real estate agents and clients.
• Sort and distribute mail to the appropriate department or agents.
• Maintain and organized filing system for physical and digital system.
• Ensure the reception area are tidy and presentable.
• Provide administrative support to real estate agent and staff such as preparing documents and presentation

• Greeting clients and visitors, answering phones, and directing inquiries.
• Guide clients and visitors to the appropriate department or agents.
• Scheduling meetings and appointments for real estate agents and clients.
• Sort and distribute mail to the appropriate department or agents.
• Maintain and organized filing system for physical and digital system.
• Ensure the reception area are tidy and presentable.
• Provide administrative support to real estate agent and staff such as preparing
documents and presentation.