Mary Anne Lucas, Assistant Finance Manager

Mary Anne Lucas

Assistant Finance Manager

Protec Technical Services

Lieu
Qatar
Éducation
Baccalauréat, Accountancy
Expérience
14 years, 3 Mois

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Expériences professionnelles

Total des années d'expérience :14 years, 3 Mois

Assistant Finance Manager à Protec Technical Services
  • Qatar - Doha
  • Je travaille ici depuis mai 2016

Finance & Accounting
o Preparation Cash Flow Report as a decision-making tool for CEO, COO & General Manager
o Managing cash outlays to maximize the financial position & by obtaining payment strategy
o Assign by the CEO to propose process and policies which are align to the management’s mission (e.g. petty cash for Project Management, monthly closing and invoice approval)
o Reviews the accuracy of the payroll report before submitting to Finance Manager for approval
o Negotiate the payment scheme with the suppliers
o Meet the bank’s representatives to discuss and submit their required documents for LC, tender bond and other banking matter
o Assist & check the Procurement Department’s concerns (e.g. opening of LC request & submittal of requirements as per LC terms & conditions.)
o Work with Tendering Department for tender bonds application
o Ensure that Project Management’s requirements have been attended

Administrative
o Promote coordination between HR & Finance regarding payroll as well as for new joiners and

Finance & Administration Manager à Electra Exhibitions Co. WLL
  • Qatar - Doha
  • septembre 2015 à mai 2016

Team Management
o Manage and train the admin staff (reception, purchasing & accountant). Set up yearly objectives for each of them
o Prepare yearly leave planning and re-organize the work among remaining members of the team
o Supervise the admin work. Ensure that all queries and concerns are being attended accurately and on a timely manner

Finance & Accounting
o Ensure accurate and timely monthly and yearly closing of accounts
o Liaise with auditors for annual audit and other financial reporting conformance
o Prepare and follow monthly cash projections
o Prepare and propose annual budget for CEO & Finance Director’s review and approval
o Variance analysis for monthly operations result against budget
o Present results of monthly operations to CEO & Finance Director
o In charge of bank relations
o Review all payments, including credit card and petty cash reconciliations
o Weekly & monthly reporting to management (job profitability, accounts receivable & accounts payable ageing)
o Review all timesheets compiled by accountant.
o Implement a comprehensive electronic system, Wage Protection System that was initiated by Ministry of Labour and Social Affairs to monitor and document the process of worker wage payment in a timely manner pursuant to the Rules and Conditions provided for in the Labour Law

Administrative
o Proofread and communicate with internal and external parties all written documentation involving the company. Make sure that all documents must be well written and should adhere the company standards
o Maintain pleasant and clean working environment
o Implement procedures to improve productivity, customer service and define the responsibilities of staff
o Assist HR to draft offer letters, employment and freelancers contract
o Supervise the receptionist work, set procedures for flight and hotel booking
o Supervise the purchasing coordinator for proper control on suppliers selection and review purchase order authorization process

Accountant à Electra Exhibitions Co. WLL
  • Qatar - Doha
  • octobre 2012 à août 2015

Accounting
o Petty cash management, which includes reimbursements of expenses from Logistics and Project Management. Ensure the compliance with company policy
o Banking, deposit checks received, prepare and process telegraphic transfers
o Cash flow projections for ¬future use
o Billing the clients. Close monitoring of receivables to ensure liquidity
o Posting of purchase orders created by Purchasing. Ensure the proper booking of costs and expenses, correctness of GL account used and classification
o Validate invoices from suppliers with complete supporting documents (corresponding purchase order and delivery notes) before processing payments
o Timely payroll preparation for admin and production. Consider personal expenses and other deductions. Process payment to the bank and cash distribution
o Manage monthly bank reconciliation
o Manage to record intercompany transactions (invoicing and account reconciliation)
o Monthly closing of accounts, ensure that all costs are included in the corresponding projects to reflect proper matching of revenues and expenses as per IFRS
o Preparation of annual audit requirements such as schedules, confirmation letters and any other workings required by the external auditor.

Reporting, Planning & Budgeting
o Provide management reports and analysis to explain financial results and support presentations
o Monitor profitability of each projects
o Timely reporting, updated billing and completeness of recording of project costs for a reliable management reports
o Prepare and propose annual budget to CEO & Finance Director
o Variance analysis of actuals against budget and forecasted

Contracts
o Maintenance of contracts of warehouses, office and other company premises
o Preparation of required documents for lease agreements.
o Credit facility application with suppliers
o Ensure proper documentation with outside labor supply

Financial Analyst à Accenture
  • Philippines
  • août 2011 à juillet 2012

Finance and Business Analysis
o Perform and assist with work plan reconciliation and reporting, process financial transactions, and track time and expenses
o Assist with the preparation of engagement, project, and program reporting as well as Accenture internal financial accounting processes
o Perform special assignments for engagement executives (e.g., ad hoc reporting, trend analysis, costing and forecasting)
o As a business advisor may also provide value-added financial management, analysis, and advice to client engagement teams to maximize the profitability of engagements
o Ability to track actual costs incurred and revenue vs. what is planned and make an analysis for reporting with the executives

Consulting
o Use of SAP and different forecasting tools like Revenue Cost Calculator for consulting contracts and COMET for outsourcing deals and give stakeholders advise to increase their income
o Preparation of invoice, tracking of receivables, inventory reconciliation, amortization and capitalization of assets by using SAP and Internal Control compliance

Associate Auditor à Velasco, Aguirre & Co. CPAs
  • Philippines
  • janvier 2010 à juillet 2011

Financial Audit
o Audit for different industries (Financing/Lending, Cooperatives, Non-stock Non-profit, Manufacturing and Business Process Outsourcing)
o Perform audit procedures such as observation, analytical procedures, and transaction walk through, confirmation, verification and substantive tests on accounts under examination

o Conduct review and understanding of clients’ business cycle as a whole
o Summarized audit findings, analysis and interpretation of financial statements
o Examination of books of accounts and its source documents
o Computation of Corporate income tax and verification of annual income tax return
o Verify accuracy and correctness of other taxes reported and reflected in the books

Accounting Services
o Prepares Financial Statements such as Statement of Financial Position, Statement of Comprehensive Income, Statement of Changes in Equity, Statement of Cash flow and Notes to Financial Statements
o Use of QuickBooks for recording of business transactions
o Skills in recording and maintaining accounting books for the client (Cash Receipts Book and Cash Disbursements Book)
o Ability to prepare different supporting schedules like Bank Reconciliation, Accounts Receivable Aging, Property Plant and Equipment Lapsing Schedule and Accounts Payable

Éducation

Baccalauréat, Accountancy
  • à New Era University
  • avril 2009

A 4-year course with the following fields: -Financial Accounting -Financial Auditing -Auditing Theory -Management Accounting/ Management Advisory Services -Business Law & Taxation

Specialties & Skills

Budget Process
Budget Forecast
Cash Flow
Financial Reporting
ACCOUNT RECONCILIATION
ACCOUNTANCY
ACCOUNTING
ACCOUNTS PAYABLE
ACCOUNTS RECEIVABLE
ADMINISTRATION
BANK RECONCILIATION
BANKING
FINANCE
FINANCIAL ANALYSIS
PEACHTREE

Adhésions

Institute of Management Accountants (IMA)
  • Member
  • January 2014

Formation et Diplômes

Principles of Budgeting (Formation)
Institut de formation:
IMA

Loisirs

  • Reading books about business
    -I have joined a cooperative and I am the Head of Audit Committee. -I opened my portfolio for Philippine Stock Market
  • Travel
    -My most recent travel was in South Korea -I'm really interested to see and discover different cultures, norms and philosophy.