Assistant Finance Manager
Protec Technical Services
Total des années d'expérience :14 years, 3 Mois
Finance & Accounting
o Preparation Cash Flow Report as a decision-making tool for CEO, COO & General Manager
o Managing cash outlays to maximize the financial position & by obtaining payment strategy
o Assign by the CEO to propose process and policies which are align to the management’s mission (e.g. petty cash for Project Management, monthly closing and invoice approval)
o Reviews the accuracy of the payroll report before submitting to Finance Manager for approval
o Negotiate the payment scheme with the suppliers
o Meet the bank’s representatives to discuss and submit their required documents for LC, tender bond and other banking matter
o Assist & check the Procurement Department’s concerns (e.g. opening of LC request & submittal of requirements as per LC terms & conditions.)
o Work with Tendering Department for tender bonds application
o Ensure that Project Management’s requirements have been attended
Administrative
o Promote coordination between HR & Finance regarding payroll as well as for new joiners and
Team Management
o Manage and train the admin staff (reception, purchasing & accountant). Set up yearly objectives for each of them
o Prepare yearly leave planning and re-organize the work among remaining members of the team
o Supervise the admin work. Ensure that all queries and concerns are being attended accurately and on a timely manner
Finance & Accounting
o Ensure accurate and timely monthly and yearly closing of accounts
o Liaise with auditors for annual audit and other financial reporting conformance
o Prepare and follow monthly cash projections
o Prepare and propose annual budget for CEO & Finance Director’s review and approval
o Variance analysis for monthly operations result against budget
o Present results of monthly operations to CEO & Finance Director
o In charge of bank relations
o Review all payments, including credit card and petty cash reconciliations
o Weekly & monthly reporting to management (job profitability, accounts receivable & accounts payable ageing)
o Review all timesheets compiled by accountant.
o Implement a comprehensive electronic system, Wage Protection System that was initiated by Ministry of Labour and Social Affairs to monitor and document the process of worker wage payment in a timely manner pursuant to the Rules and Conditions provided for in the Labour Law
Administrative
o Proofread and communicate with internal and external parties all written documentation involving the company. Make sure that all documents must be well written and should adhere the company standards
o Maintain pleasant and clean working environment
o Implement procedures to improve productivity, customer service and define the responsibilities of staff
o Assist HR to draft offer letters, employment and freelancers contract
o Supervise the receptionist work, set procedures for flight and hotel booking
o Supervise the purchasing coordinator for proper control on suppliers selection and review purchase order authorization process
Accounting
o Petty cash management, which includes reimbursements of expenses from Logistics and Project Management. Ensure the compliance with company policy
o Banking, deposit checks received, prepare and process telegraphic transfers
o Cash flow projections for ¬future use
o Billing the clients. Close monitoring of receivables to ensure liquidity
o Posting of purchase orders created by Purchasing. Ensure the proper booking of costs and expenses, correctness of GL account used and classification
o Validate invoices from suppliers with complete supporting documents (corresponding purchase order and delivery notes) before processing payments
o Timely payroll preparation for admin and production. Consider personal expenses and other deductions. Process payment to the bank and cash distribution
o Manage monthly bank reconciliation
o Manage to record intercompany transactions (invoicing and account reconciliation)
o Monthly closing of accounts, ensure that all costs are included in the corresponding projects to reflect proper matching of revenues and expenses as per IFRS
o Preparation of annual audit requirements such as schedules, confirmation letters and any other workings required by the external auditor.
Reporting, Planning & Budgeting
o Provide management reports and analysis to explain financial results and support presentations
o Monitor profitability of each projects
o Timely reporting, updated billing and completeness of recording of project costs for a reliable management reports
o Prepare and propose annual budget to CEO & Finance Director
o Variance analysis of actuals against budget and forecasted
Contracts
o Maintenance of contracts of warehouses, office and other company premises
o Preparation of required documents for lease agreements.
o Credit facility application with suppliers
o Ensure proper documentation with outside labor supply
Finance and Business Analysis
o Perform and assist with work plan reconciliation and reporting, process financial transactions, and track time and expenses
o Assist with the preparation of engagement, project, and program reporting as well as Accenture internal financial accounting processes
o Perform special assignments for engagement executives (e.g., ad hoc reporting, trend analysis, costing and forecasting)
o As a business advisor may also provide value-added financial management, analysis, and advice to client engagement teams to maximize the profitability of engagements
o Ability to track actual costs incurred and revenue vs. what is planned and make an analysis for reporting with the executives
Consulting
o Use of SAP and different forecasting tools like Revenue Cost Calculator for consulting contracts and COMET for outsourcing deals and give stakeholders advise to increase their income
o Preparation of invoice, tracking of receivables, inventory reconciliation, amortization and capitalization of assets by using SAP and Internal Control compliance
Financial Audit
o Audit for different industries (Financing/Lending, Cooperatives, Non-stock Non-profit, Manufacturing and Business Process Outsourcing)
o Perform audit procedures such as observation, analytical procedures, and transaction walk through, confirmation, verification and substantive tests on accounts under examination
o Conduct review and understanding of clients’ business cycle as a whole
o Summarized audit findings, analysis and interpretation of financial statements
o Examination of books of accounts and its source documents
o Computation of Corporate income tax and verification of annual income tax return
o Verify accuracy and correctness of other taxes reported and reflected in the books
Accounting Services
o Prepares Financial Statements such as Statement of Financial Position, Statement of Comprehensive Income, Statement of Changes in Equity, Statement of Cash flow and Notes to Financial Statements
o Use of QuickBooks for recording of business transactions
o Skills in recording and maintaining accounting books for the client (Cash Receipts Book and Cash Disbursements Book)
o Ability to prepare different supporting schedules like Bank Reconciliation, Accounts Receivable Aging, Property Plant and Equipment Lapsing Schedule and Accounts Payable
A 4-year course with the following fields: -Financial Accounting -Financial Auditing -Auditing Theory -Management Accounting/ Management Advisory Services -Business Law & Taxation