Administrative Assistant
M&M AL MENHALI AUDITING
Total years of experience :7 years, 4 Months
Handles incoming calls or inquiries from prospect customers and double check validity of their requirements such as passports, utility bills, KYC, etc.
Administer & update owners on the renewals of license, Good Standing Certificates, Registration Certificates & etc.
Prepare, send Quotation, Invoice/billings, Purchase Order, Credit & Debit note related documents.
Basic knowledge of Tally ERP 9.
Maintain bank deposits and check payment records; and manage petty cash
Perform administrative duties & provide full secretarial, personal assistance.
Upload Audit Reports in DMCC portal or JAFZA Portal.
Coordinate meetings, agendas, report compiling, travelling arrangements, etc.
Prepare a to do list based on importance & urgency of matters to be addressed.
Assist with preparation of proposals, powerpoint & other presentations.
File documents & correspondence appropriately, in both the electronic & other forms.
Schedule courier collection & delivery of company documents & post mails.
Create and update records & databases with personnel, financial & other data.
Create detailed reports and request for capital expenditures.
Undertake any other tasks as required.
Identify and acquire new clients of varying size who are interested.
Optimize relationship building and audience development strategies with existing clients and new audiences.
Manage all aspects of rental activity.
Negotiate and executes rental contracts.
Conduct tours of the site with potential clients.
Maintain superior relationships with all business clients.
Prepare periodic reports on earned income activity for senior staff.
Develop strategies in a fast-paced environment where new variables are constantly emerging.
Identify and acquire new clients of varying size who are interested.
Updating executives about appoints with various clients.
Schedule / Attend client meetings.
Attend phone calls from clients and also respond to the emails received from clients and concerned party members without fail.
To operate manual and computerized office systems; filing papers and maintaining databases.
To undertake general office duties; dealing with post, faxes and internal and external e-mail inquiries.
To provide HR support to the organization.
Bachelor's Degree