Accounts Payable Officer
UNITED AVIATION SERVICES
مجموع سنوات الخبرة :14 years, 11 أشهر
(United Aviation Support) International Trip Support
(Aviation Company in DAFZA, Dubai, United Arab Emirates)
Oracle, Microsoft GP, FQS and Awery User
Major Duties and Responsibilities
In charge of auditing supplier’s invoices to include flight details checking, supporting documents are complete, recording in the log sheet, saving the invoices to the folder and encoding all the information in the system.
Responsible for auditing the prices/costs to be billed to the agents/customers.
Checking the Agreements and pricelist are updated based on the invoice received.
Processing of Credit Memos and Rebates
Processing of Petty Cash and Reimbursement accurately.
Checking that all entries provided are properly entered.
Posting the invoices in the system.
Preparing queries/emails to suppliers if there are discrepancies in the prices/costs they provided and requesting for documents that are not clear or incomplete.
Making payment orders, ensuring the suppliers will receive the cash/check/bank transfer on time
Sending of payment receipts to suppliers
Responsible with the Accounts Receivable as well as it’s monitoring, billing of clients and Ageing Reports
Make sure that the collection to customers are settled correctly.
Complete and accurate posting and closing of invoices as well as receivables
Keep track of supporting documents and files
Preparation of month and year end closing activities
Responsible for other jobs as may be assigned by the superior.
(Manufacturing Company in Ras Al Khaimah, UAE)
SAP User
Major Duties and Responsibilities
•In charge of monitoring Accounts Payable to include invoice review, encoding and ensuring timely payment by cheque and bank transfer
•Monitors Cash flows, Cash Deposits and Cheque Deposits
•Check service contract expenses and clear outstanding balances
•Checks the aging reports; pending transactions (invoices and payments) for follow ups
•Doing the needful customer relations and reconciliation in order to settle the invoices.
•Responsible for Accounts Receivable reports, cheque collection, dunning, TM5 and various entries
•Preparing and monitoring of Monthly Sales Report
•Preparing and monitoring of Annual Sales Report on a per Supplier per item basis for business reviews
•Assists with SAP activities like sales order releasing, adding new customers and suppliers
•Makes Statement of Account/ Unsettled Transactions
•In charge of preparing the Monthly Bank Reconciliation
•Making Daily Journal Entries and Adjustments
•In charge of company’s Petty Cash Fund, Petty Cash Custodian
•In charge of Scrap Selling
•Conducts periodic inventory taking and assist in costing activities
•Assist with month-end and year-end closing
•Ensures that all documents are well checked and submitted on time prior to the documents submission due date
•Filing and safekeeping of cheque vouchers, accounts payable vouchers and supporting documents
•With Administrative Support experience like providing customer service to employees, processing payroll which includes vacation and sick leave are tracked in the system, answering payroll questions, facilitating resolutions to any payroll errors, participating in benefits task, such as claim resolutions, reconciling benefits statements and approving invoices for payment.
•Other special duties that may assign from time to time
Major Duties and Responsibilities
Encodes and loads to Oracle Module accrual of Ground handling charges of Skylogistics Manila, Skylogistics Mactan, Macroasia Airport Services, CF Sky Aviation and Lucy Ponce.
Ensures arrangement of (FMR) Flight Movement Report by flight number, by aircraft type per handler is accurate, the rates provided was recorded and the entries loaded on the Web ADI/ Oracle Module was inputted correctly
Ensures the complete process for recording accrual for Mabuhay
Lounge and canteen meals are accurate.
Prepares Accounts receivable billings to Macroasia Catering, Macroasia Airport, Lufthansa Technik Phils., Air Philippines, Agua Vida, Majorwin, Skylogistic, Skykitchen, Saehoon, Gulf Air, Etihad and Saudi Airlines charges such as space rentals, utilities, ground handling and transhipments of goods to AR Oracle Module.
Ensures the complete process for billing so the correct amount will be recorded in the financial statement.
Ensures the accuracy of invoice ( payee, invoice number, invoice date, description and other required fields ) were recorded correctly and makes sure the computation is supported by proper documents.
Releasing of original invoices to Credit and Collection division.
Ensures that analysis and aging of accounts are done monthly and that the entries are correct.
Ensures that the update of Statement of Profit and Loss of Sampaguita Lounge is done monthly and the application of payment to list of invoices issued to Macroasia Catering for PAL Advances is done accurately.
Records the payment of invoices accurately and make sure that all payments have official receipts.
Prepares Validation requirements monthly and verifies the increase and decrease of expenses for the month vs. previous month.
Ensures that the update to the Summary of Outstanding Receivables Air Philippines and Lufthansa Technik is done monthly and the entries are correct.
Records food uplift for all PR flights ex-Mnl and for the Mabuhay Lounge allocation of related labor and overhead to the food uplift, lease rental of the foodloader by Macroasia Catering.
Prepares comparative reports regarding passenger food cost and
number of meals (PR Expense Report) for IFS
Engages in inventory of stock yearly at Inflight Center warehouse if it is tally with the system.
courses: JPIA - Junior Philippine Institute of Accountancy (Active Member